March 25, 2011

 

REPORT OF THE SPECIAL MEETING OF THE
BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A Special Meeting of the Building and Operating Committee/Committee of the Whole (Committee) was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Friday, March 25, 2011, at 9:30 a.m., Chair Eddie presiding.

Committee Members Present (11): Chair Eddie; Director Cochran; President Reilly (Ex Officio). Directors Boro, Campos, Elsbernd, Pahre, Renée, Snyder, Sobel and Theriault were appointed Committee Members Pro Tem for this meeting only.
Committee Members Absent (5): Vice Chair Moylan; Directors McGlashan, Rabbitt, Stroeh and Theriault;
Other Directors Present (0): None

Committee of the Whole Members Present (11): Directors Boro, Campos, Cochran, Elsbernd, Pahre, Renée, Snyder, Sobel, and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
Committee of the Whole Members Absent (7): Directors Brown, Chu, Grosboll, Mar, McGlashan, Moylan, Rabbitt and Stroeh

[Note: On this date, there was one vacancy on the Board of Directors.]

Staff Present: General Manager Denis Mulligan; District Engineer Ewa Bauer; Acting Auditor-Controller Gayle Prior; Secretary of the District Janet Tarantino; Attorney David Miller; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division Jim Swindler; Deputy General Manager/Administration and Development Z. Wayne Johnson; Assistant Clerk of the Board Lona Franklin

Visitors Present: None


 

     
1.

Approve Actions Relative to the Award of Contract No. 2011-BT-1, San Francisco Bus Facility Construction, to Interstate Grading & Paving, Inc.

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s recommendation to authorize award of a contract to Interstate Grading & Paving, Inc. (Interstate), in the amount of $1,103,940.00, for Phase I improvements to a parcel located between Third, Fourth, Perry and Stillman Streets in San Francisco; and, approve all other related actions.

The staff report described the Board’s authorization, by Resolution No. 2009-108, at its meeting of December 18, 2009, to enter into a long-term lease agreement with the California Department of Transportation (Caltrans) for the above-described parcel to be used for midday bus storage. After completion of the Contract No. 2011-BT-1 construction, the parcel will be subleased for use as a paid parking area until construction of the Phase II improvements begins. In order to prepare the parcel for storage of buses, the District must implement Phase II improvements to the leased parcel. The report provided details regarding the scope of work.

The staff report stated that Contract No. 2011-BT-1 was advertised for bids on February 1, 2011, and 11 bids were received, opened and publicly read by the Secretary of the District. Staff determined that the lowest bidder, Interstate, is responsive and responsible. The DBE Program Administrator has determined that Interstate has complied with the Disadvantaged Business Enterprise (DBE) requirements and that no DBE participation is anticipated during the performance of the contract.

The report also stated that the total project budget of $3,500,000.00 will be funded with $2,800,000.00 Federal Transit Administration grant funds (80%) and $700,000.00 District funds (20%). Sufficient funds are available in the project budget to award this contract. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

Discussion ensued, including the following comments and inquiries:

  • Director Eddie inquired as to the lease agreement. In response, Mr. Mulligan stated that the District has entered into a 25-year lease, and that the District will sublease the area for automobile parking use prior to modifications for bus storage.
  • Director Cochran inquired as to whether the lease includes options to extend it beyond 25 years. In response, Mr. Mulligan stated that the lease includes two extension options.
  • Director Snyder inquired as to whether the area will be used for Giants parking or other private parking. In response, Mr. Mulligan stated that, prior to being used for bus storage, the area will be sublet for automobile parking.
  • Director Theriault commented that Contract No. 2011-BT-1 covers Phase I, and that Phase II will involve design and construction of additional improvements to the parcel in order to accommodate the storage of buses, and is scheduled to begin in approximately 18 months.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/REILLY to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors approve actions relative to the award of Contract No. 2011-BT-1, San Francisco Bus Facility Construction, as follows:

  a.
Authorize award of Contract No. 2011-BT-1 to Interstate Grading & Paving, Inc., South San Francisco, CA, in the amount of $1,103,940.00;
  b.
Establish a Contingency Fund in the amount of $110,394.00, equal to 10% of the contract award; and,
  c.

Establish a total project budget in the amount of $3,500,000.00, to be funded with $2,800.000.00 Federal Transit Administration grant funds (80%) and $700,000.00 District funds (20%);
with the understanding that requisite funds are available in the FY 10/11 Bus Transit Division Capital Budget.

Action by the Board at its meeting of March 25, 2011 – Resolution
NON-CONSENT CALENDAR

   
  AYES (11): Directors Boro, Campos, Cochran, Elsbernd, Pahre, Renée, Snyder, Sobel, and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None
     
2.

Authorize the General Manager to Exercise the Second One-Year Option of the Services Agreement with Security Management Group International, Inc., Relative to Request for Proposals No. 2009-FT-8, Onboard Security Services for Ferry Transit Service

In a memorandum to Committee, Deputy General Manager/Ferry Transit Division James Swindler and General Manager Denis Mulligan reported on staff’s recommendation to authorize the second one-year option of the Services Agreement with Security Management Group International, Inc., in the amount of $46,500.00, for onboard security services for ferry transit service.

The staff report described the award of the Agreement, for a one-year base term, with two one-year option terms, and stated that the first one-year option will expire on March 31, 2011. The report provided details regarding use of on-board security services, expenditures during the first option term, and requirements for services over the Agreement’s three-year period.

The report also stated that the Agreement was originally authorized under the General Manager’s authority in the not-to-exceed amount total of $99,540.00 and is 100% District funded. The not-to-exceed amount of $46,650.00 for the second option term will be included in the FY 11/12 Ferry Transit Division Operating Budget. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Mr. Swindler briefly summarized the staff report, stating that, because the San Francisco Giants won the World Series in 2010, more ferry trips were required, with additional security services. He stated that uniformed personnel are required because alcohol is available aboard the ferries. He added that the District has experienced no problems on ferries resulting from alcohol service, but that the presence of uniformed personnel is calming.

Discussion ensued, including the following inquiries:

  • Director Elsbernd made the following inquiries:
    • He inquired as to whether alcohol is served on both the outbound and inbound ferries. In response, Mr. Swindler stated that alcohol consumption is allowed in both directions. Alcohol service is closed beginning shortly after the vessel departs the San Francisco Ferry Building.
    • He inquired as to whether the District has become aware of any problems experienced by patrons as a result of alcohol consumed onboard District ferries. Mr. Swindler responded in the negative.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/BORO to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize the General Manager to exercise the second one-year option of the Services Agreement with Security Management Group International, Inc., Concord, CA, relative to Request for Proposals No. 2009-FT-8, Onboard Security Services for Ferry Transit Service, in an amount not to exceed $46,500.00, with the understanding that requisite funds will be included in the FY 11/12 Ferry Transit Division Operating Budget.

Action by the Board at its meeting of March 25, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (11): Directors Boro, Campos, Cochran, Elsbernd, Pahre, Renée, Snyder, Sobel, and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
3.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit Board

Copies of the agenda items and staff reports were made available to Committee members, as follows:

  • March 2, 2011, SMART Real Estate/Project Development Committee Meeting Agenda Packet;
  • March 2, 2011, SMART Executive Committee Meeting Agenda Packet;
  • March 9, 2011, SMART Citizens Oversight Committee Meeting Agenda Packet;
  • March 9, 2011, SMART Operations Committee Meeting Agenda Packet; and,
  • March 16, 2011, SMART Board of Directors Meeting Agenda Packet.

Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

The following District Directors, who are members of the SMART Board of Directors (SMART Board), made the following statements:

  • Director Boro reported that the SMART Board of Directors met, and a public hearing took place where public testimony was heard. He stated that the SMART Board would like the Santa Rosa to San Rafael line to come about. A decision is to be made at a later time. He stated that the community has expressed concern about quiet zones, and testimony was heard regarding several other items as well. He stated that a SMART Special Board Meeting would take place on April 6, 2011.

With respect to the location of stations, he indicated that concern was expressed about a second station in Novato. In addition, discussion took place regarding the Petaluma station. He noted that the location of a planned maintenance facility has not yet been discussed.

He indicated that SMART now has appointed David Heath as interim Director, and stated that Mr. Heath has been a positive motivational force, who is conscious of the need to communicate with the community.

Action by the Board – None Required

     
4.

Public Comment

There was no public comment on items not on the Agenda.

     
5.

Adjournment

All business having been concluded, the meeting was adjourned at 9:50 a.m.

     
     

 

 

Respectfully submitted,

s/ James C. Eddie, Chair
Building and Operating Committee