15-2011

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

SEPTEMBER 9, 2011

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Golden Gate Bridge Toll Plaza, San Francisco, CA, on Friday, September 9, 2011, at 10:06 a.m., President Reilly presiding.

ROLL CALL

Directors Present (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Mar, Rabbitt, Renée, Snyder, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly

Directors Absent (4): Directors Brown, Moylan and Pahre; Second Vice President Grosboll

Staff Present: General Manager Denis Mulligan; Auditor-Controller Joseph Wire; District Engineer Ewa Bauer; Secretary of the District Janet Tarantino; Attorneys David Miller, Jerry Schaefer and Molly Lee; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Administration and Development Kellee Hopper; Public Affairs Director Mary Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

 

PLEDGE OF ALLEGIANCE

Director Sean Elsbernd led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment.

CONSENT CALENDAR

Directors STROEH/COCHRAN moved and seconded to approve the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Mar, Rabbitt, Renée, Snyder, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (4): Directors Brown, Moylan and Pahre; Second Vice President Grosboll

 

     
1. Approve the Minutes of the Following Meetings
  a. Building and Operating Committee/Committee of the Whole of July 21, 2011;
  b. Finance-Auditing Committee/Committee of the Whole of July 21, 2011;
  c. Special Rules, Policy and Industrial Relations Committee/Committee of the Whole of July 22, 2011;
  d. Regular Meeting of the Board of Directors of July 22, 2011; and,
  e.

Transportation Committee/Committee of the Whole of August 5, 2011.

Carried

     
2. Denial of Claims
  a.

Claim of Monica Blake

Carried

  b.

Subrogation Claim of Allstate Insurance Company (Insured: William and Leslie Deane)

Carried

     
5.
Ratify Actions by the Auditor-Controller
Resolution No. 2011-074
(Finance-Auditing Committee/Committee of the Whole, June 23, 2011) ratifies actions taken by the Auditor-Controller, as follows:
  a. The Board of Directors ratifies commitments and/or expenditures totaling $38,000.00 for the period June 1, 2011 through June 30, 2011;
  b. Ratifies investments made by the Auditor-Controller during the period June 14, 2011, through July 11, 2011, as follows:
Security
Purchase Date
Maturity Date
Original Cost
Percent Yield
Nordea North America Commercial Paper
06/22/11
10/24/11
5,565,875.11
0.22
Credit Suisse NY Commercial Paper
06/28/11
09/27/11
5,137,661.30
0.18
     
  c. Authorizes the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between July 12, 2011, and August 2, 2011, as well as the investment of all other funds not required to cover expenditures that may become available; and,
  d.

Accepts the Investment Report for June 2011, as prepared by PFM.

Adopted

     
GENERAL MANAGER’S REPORT
     
4.

Introduction of Kellee Hopper, Newly Appointed Deputy General Manager/Administration and Development

General Manager Denis Mulligan introduced Kellee Hopper, newly appointed Deputy General Manager/Administration and Development, and expressed his congratulations on behalf of the Board of Directors.

 
5.

Presentation of Employee of the Month Award for August 2011, to Winston Shui, Senior Mechanical Engineer, District Division

President Reilly presented the Employee of the Month Award for August 2011, to Winston Shui, Senior Mechanical Engineer, District Division, and expressed her congratulations on behalf of the Board of Directors.

     
6.

Presentation of Employee of the Month Award for September 2011, to Joe Wojewodzic, Senior Buyer, Procurement Department, District Division

President Reilly presented the Employee of the Month Award for August 2011, to Joe Wojewodzic, Senior Buyer, Procurement Department, District Division, and expressed her congratulations on behalf of the Board of Directors.

     
7.

Report of the General Manager

Mr. Mulligan reported that the items contained in his written report are informational.

The General Manager’s Report (GM Report) stated that, pursuant to Public Contract Code Section 22050, the Board of Directors (Board) has authorized the General Manager to take all necessary and proper measures in emergency conditions to keep bus and ferry public transportation systems in operation. When emergency conditions do not permit the delay resulting from a competitive solicitation process, the General Manager may waive the bidding process and approve procurement of necessary equipment, services and supplies to repair or replace District facilities and equipment. The General Manager is required to report back to the Board when such an emergency action is taken. Board approval is required for any contracted work in excess of $100,000.00.

In this regard, Mr. Mulligan reported that he had approved two emergency procurements. First, emergency repair of a failed propeller on the M.S. Marin required approval of charges by Bay Ship and Yacht in the amount of $79,118.47. Second, emergency repair of a main generator leak on the M.S. Sonoma required approval of charges by Bay Ship and Yacht in the amount of $16,233.93, plus approval of charges for routine maintenance performed concurrently, in the amount of $28,797.95, for a total of $45,031.88.

Mr. Mulligan further reported that, regarding work associated with the Golden Gate Bridge Seismic Retrofit Phase IIIA, North Anchorage Housing/North Pylon Project, the reconstruction of the west sidewalk, which has been closed over the North Anchorage Housing since May 31, 2011, will be completed on September 10, 2011, significantly ahead of schedule, and will reopen to the public. He added that the east sidewalk over the North Anchorage Housing will be closed to the public beginning Tuesday, September 13, 2011, for removal and replacement.

     
ATTORNEY’S REPORT
         
8. Attorney David Miller reported that all items contained in the Attorney’s Report are informational. Attorney Miller also reported that a Closed Session will be held just prior to the conclusion of this meeting to discuss the item listed on the Agenda as Item No. 6.B.1.a., as follows:
         
    "Closed Session
    a. Conference with Labor Negotiator
Pursuant to Government Code Section 54957.6
Designated Negotiator: Jerrold Schaefer, Esq.
2011 Union Coalition”
         
ENGINEER’S REPORT
     
9.

District Engineer Ewa Bauer reported that all items contained in the written Engineer’s Report are informational.

   
10.

Monthly Update on California Department of Transportation Project – Doyle Drive Reconstruction

Ms. Bauer reported that the California Department of Transportation’s (Caltrans) Doyle Drive Reconstruction project is slightly behind schedule. She stated that the District is working closely with Caltrans on issues that affect the District’s rights-of-way and areas that are near the Golden Gate Bridge.

   
OTHER REPORTS
     
11. There were no “Other Reports.”
     
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE SEPTEMBER 8, 2011
     
12.

Authorize a Budget Transfer from District Reserves to the FY 10/11 Operating Budget

Directors STROEH/COCHRAN
Resolution No. 2011-075 authorizes a budget transfer from District Reserves to the FY 10/11 Operating Budget in the amount of $656,000.00, as a result of unanticipated costs associated with the Workers’ Compensation Program.

Adopted

AYES (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Mar, Rabbitt, Renée, Snyder, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (4): Directors Brown, Moylan and Pahre; Second Vice President Grosboll

     
13.

Receive the Updated Five- and Ten-Year Financial Projection

Directors STROEH/COCHRAN
Resolution No. 2011-076
receives the Updated Five- and Ten-Year Financial Projection for the ten-year period from FY 12/13 through FY 21/22 (Projection), including the following Sections and Appendices of the Projection, attached to the official Resolution:

  a. SECTIONS
    I. Introduction;
    II. Fiscal Strength of the District;
    III. Projection Findings;
    IV. Assumptions; and,
    V. Next Steps.
  b. APPENDICES
    A. Projection;
    B. Assumptions;
    C. Ten-Year Capital Plan Projection;
    D. Capital Contribution Calculation; and,
    E.

Reserve Structure.

Adopted

       
  AYES (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Mar, Rabbitt, Renée, Snyder, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (4): Directors Brown, Moylan and Pahre; Second Vice President Grosboll
     
CLOSED SESSION
 
14.

Attorney David Miller, at the request of President Reilly, stated that the Board would convene in Closed Session, to discuss the matter listed under Closed Session, as outlined above in Item No. 8.

After Closed Session, President Reilly called the meeting to order in Open Session with a quorum present. Attorney Miller reported that the Board had met in Closed Session, as permitted by the Brown Act, to discuss the matter listed above in Item No. 8. He reported that this matter will remain on the Calendar of the Board and a report will be provided to the Board at its next Regular Meeting on September 23, 2011.

     
ADDRESSES TO THE BOARD
     
15. There were no “Addresses to the Board.”
     
SPECIAL ORDER OF BUSINESS
   
16.
There was no “Special Order of Business” to discuss.
     
UNFINISHED BUSINESS
     
17. There was no “Unfinished Business” to discuss.
     
NEW BUSINESS
     
18. There was no “New Business” to discuss.
     
COMMUNICATIONS
 
19.
A copy of Board Agenda Item No. 13, “Communications,” is available from the Office of the District Secretary and on the District’s web site.
 
ADJOURNMENT
     
20.
All business having been concluded, the meeting was adjourned at 11:00 a.m., in memory of Miguel Wooding, Gerard G. Searfoss, Vincent Tarantino, Ernest Banker, Retired Golden Gate Bridge Painter John J. McEllistrim, Jere Melo, Arthur H. “Bud” Harwood and David Yearsley.
     

 

Respectfully submitted,

s/ Janet S. Tarantino
Secretary of the District