September 9, 2010

 

REPORT OF THE
TRANSPORTATION COMMITTEE/COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

 

Honorable Members:

A meeting of the Transportation Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, September 9, 2010, at 10:00 a.m., Vice Chair Cochran presiding.

Committee Members Present (6): Acting and Vice Chair Cochran; Directors Grosboll, Pahre, Snyder and Sobel; President Boro (Ex Officio)
Committee Members Absent (3): Chair Brown; Directors Kerns and McGlashan
Other Directors Present (2): Directors Eddie, Elsbernd, Moylan and Stroeh

Committee of the Whole Members Present (10): Directors Cochran, Elsbernd, Grosboll, Moylan, Pahre, Snyder, Sobel and Stroeh; Second Vice President Eddie; President Boro (Ex Officio)
Committee of the Whole Members Absent (9): Directors Brown, Campos, Chu, Dufty, Kerns, McGlashan, Newhouse Segal and Sanders; First Vice President Reilly

Staff Present: General Manager and Acting District Engineer Denis Mulligan; Auditor-Controller Joseph Wire; Secretary of the District Janet Tarantino; Attorney Madeline Chun; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James Swindler; Deputy General Manager/Administration and Development Z. Wayne Johnson; Public Affairs Director Mary Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

     
1. Report of District Advisory Committees
     
  a. Advisory Committee on Accessibility

There were no meetings of the Advisory Committee on Accessibility in August 2010.
     
  b.

Bus Passengers Advisory Committee

There were no meetings of the Bus Passengers Advisory Committee in August 2010.

     
  c.

Ferry Passengers Advisory Committee

The Agenda for the meeting of Monday, August 9, 2010 and the Notes of the meeting of April 26, 2010, were furnished to the Transportation Committee. Copies are available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

     
2.

Approve Actions Relative to the Award of Contract No. 2011-FT-5, Improvements to Berths at the Larkspur Ferry Terminal, to Bay Ship & Yacht Co.

In a memorandum to Committee, Marine Projects Manager/Ferry Transit Division Christian Stark, Deputy General Manager/Ferry Transit Division James Swindler and General Manager Denis Mulligan reported on staff’s recommendation to award Contract No. 2011-FT-5, Improvements to Berths at the Larkspur Ferry Terminal, to Bay Ship & Yacht Co., in the amount of $388,888.00; establish a contingency fund; and, authorize a budget increase in the FY 10/11 Ferry Transit Division Capital Budget.

The staff report stated that the District, on August 17, 2010, issued an Invitation for Bids and that, by the bid opening date of August 31, 2010, one bid was received, from Bay Ship & Yacht Co., of Alameda, CA (BSY), in the amount of $388,888.00. District staff, in consultation with the Attorney, reviewed the bid and determined that BSY, the sole bidder, was both responsible and responsive and that the price was fair and reasonable.

The staff report stated that berths 3 and 4, as well as the floating walkway between them, will be dry-docked for removal and replacement of internal coatings and other items required to extend their useful life. The staff report added that, due to the extended period since the berths were last dry-docked and the age of the berths, establishment of a sixteen percent contingency fund, or $61,112.00, is recommended. The staff report further stated that the Disadvantaged Business Enterprise (DBE) Program Administrator has determined that BSY has complied with the DBE requirements applicable to the Contract. A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Mr. Swindler briefly summarized the staff report, stating that the two berths and the floating platform were inspected. He stated that sand blasting and painting will be required. He added that the work will take place at an offsite location; during this time, dredging can be done. He stated that the sole bid was higher than anticipated, and that staff requests approval of a budget increase.

Discussion ensued, including the following comments and inquiries:

  • Director Grosboll made the following inquiries:
    • He inquired as to whether the project could interfere with ferries to and from AT&T Park. In response, Mr. Swindler stated that it would not.
    • He inquired as to the normal period between refurbishments. In response, Mr. Swindler stated that the usual period between refurbishments is approximately 20 years, although the period can change, depending on circumstances.
  • Director Cochran inquired as to the year the older dock was built. In response, Mr. Swindler stated that the older dock was built in 1940, and dry-docked in 1977, 1985 and 1994.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/SOBEL to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Transportation Committee recommends that the Board of Directors approve actions relative to the award of Contract No. 2011-FT-5, Improvements to Berths at the Larkspur Ferry Terminal, as follows:

  a. Authorize the award of Contract No. 2011-FT-5, to Bay Ship & Yacht Co., of Alameda, CA, in the amount of $388,888.00;
  b. Establish a Contingency Fund in the amount of $61,112.00, to cover sales tax and unanticipated items that may be discovered once work commences;
  c. Authorize the General Manager to approve change orders to Contract No. 2011-FT-5, up to the maximum of the available contract contingency;
  d. Establish a Project budget in the amount of $450,000.00, and,
  e.

Authorize a budget increase in the FY 10/11 Ferry Transit Division Capital Budget in the amount of $180,900.00, to be funded from District reserves, subject to the concurrence of the Finance-Auditing Committee at its meeting of September 9, 2010.

Action by the Board – Resolution
NON-CONSENT CALENDAR

     
  AYES (10): Acting and Vice Chair Cochran; Directors Elsbernd, Grosboll, Moylan, Pahre, Snyder, Sobel and Stroeh; First Vice President Eddie; President Boro (Ex Officio)
NOES (0): None
     
3.

Monthly Report on Bridge Traffic, Transit Ridership Trends and Transit Service Performance

The monthly report on Bridge Traffic and Transit Ridership Trends and Transit Service Performance was furnished to the Transportation Committee. The report shows the annual trend lines for the 12-month period ending July 2010, and includes the following charts:

  a.
Southbound Golden Gate Bridge Traffic Trend for the period from June 2004 to July 2010, showing the annual percentage change in traffic for the 12 months ending July 2010;
  b.
Golden Gate Ferry Ridership Trend for the period from June 2004 through July 2010 showing the annual percentage change in ridership for the 12 months ending July 2010; and,
  c.
GGT Bus Ridership Trend as a 12-month running total from June 2004 through July 2010 showing the annual percentage change in ridership for the 12 months ending July 2010.
     
 

The monthly report also included the Transit Service Performance Statistics Report for July 2010, showing that, during the month of July 2010, bus productivity as measured by passengers per trip and load factor declined on weekdays and increased on weekends. Ferry productivity as measured by passengers per trip and load factor increased. Copies of all of the above-listed items are available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

     
4.

Monthly Report on Activities Related to Marin Local Service Contract with the Marin County Transit District

The monthly report on activities related to the Marin local service contract with the Marin County Transit District (MCTD) was furnished to the Transportation Committee. The report included the following elements:

  a.
Revised spreadsheets from the Planning Department outlining GGT bus service performance of both District regional routes and Marin Transit local routes, for July 2010; and,
  b.
A spreadsheet from the Auditor-Controller outlining the history of payments made from July 1, 2010 to June 30, 2011, by Marin Transit to the District for intra-county bus transit services in Marin County.
     
 
Due to the high volume of agendas and minutes from Marin County agencies related to this item, hard copies of those items were not provided to the Committee. Instead, electronic versions of the following items were posted on the District’s web site:
 
a.
MCTD Board Agenda for August 16, 2010;
 
b.
MCTD Board Minutes for July 19, 2010;
 
c.
Transportation Authority of Marin (TAM) Board of Commissioners Notice of Cancellation for August 26, 2010; and,
 
d.
TAM Executive Committee Notice of Cancellation for August 9, 2010.
     
 

Copies of all of the above-listed items are available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

     
5.

Public Comment

There was no public comment.

     
6.

Adjournment

All business having been concluded, the meeting was adjourned at 10:12 a.m.

     

 

Respectfully submitted,

s/ Gerald D. Cochran, Acting and Vice Chair
Transportation Committee