November 18, 2010

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE/

COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, November 18, 2010, at 10:40 a.m., Chair Eddie presiding.

Committee Members Present (7): Chair Eddie; Directors Cochran, McGlashan, Newhouse Segal, Reilly and Stroeh; President Boro (Ex Officio)
Committee Members Absent (1): Vice Chair Moylan
Other Directors Present (4): Directors Grosboll, Pahre, Sobel and Snyder

Committee of the Whole Members Present (11): Directors Cochran, Grosboll, McGlashan, Newhouse Segal, Pahre, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro (Ex Officio)
Committee of the Whole Members Absent (8): Directors Brown, Campos, Chu, Dufty, Elsbernd, Kerns, Moylan and Sanders

Staff Present: General Manager Denis Mulligan; Acting District Engineer Ewa Bauer; Auditor-Controller Joseph Wire; Secretary of the District Janet Tarantino; Attorney David Miller; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James Swindler; Deputy General Manager/Administration and Development Z. Wayne Johnson; Planning Director Ron Downing; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

   
1.

Authorize Award of Contract No. 2011-B-4, Window Washing Services for District Facilities, to Universal Building Services and Supply Co.

In a memorandum to Committee, Deputy General Manager/Bridge Division Kary Witt and General Manager Denis Mulligan reported on staff’s recommendation to authorize award of a contract to Universal Building Services and Supply Co., in the amount of $117,468.00, for window washing services at the Golden Gate Bridge Toll Plaza facilities, effective January 1, 2011; and, approve all other related actions.

The staff report stated that the current contract for window washing services at the Bridge facilities expires on December 31, 2010.

The staff report stated that Contract No. 2011-B-4 was advertised on September 7, 2010, and three proposals were received, opened and publicly read by the Secretary of the District. Staff determined that the highest ranked bidder, Universal Building Services and Supply Co. (Universal), is responsive and responsible. Because there were no subcontracting opportunities for this Contract, there were no Disadvantaged Business Enterprise (DBE) forms required for submittal. The DBE Program Administrator has determined that Universal is not certified as a DBE and that no DBE participation is anticipated during the performance of the contract. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/BORO to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize the award of Contract No. 2011-B-4, Window Washing Services at District Facilities, to Universal Building Services and Supply Co., Richmond, CA, in the amount of $117,468.00, for a three-year term, commencing on January 1, 2011, with two successive one-year option terms, exercisable by the General Manager or designee, at an increase in cost of up to five percent of the monthly rate based upon a corresponding documented increase in the Contractor’s costs; with the understanding that requisite funds are available in the FY 10/11 Bridge Division Operating Budget, and with the further understanding that requisite funds will be included in the subsequent fiscal years accordingly.

Action by the Board at its meeting of November 19, 2010 – Resolution

NON-CONSENT CALENDAR

AYES (11): Directors Cochran, Grosboll, McGlashan, Newhouse Segal, Pahre, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro (Ex Officio)
NOES (0): None

   
2.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee was provided with a copies of the following agenda items and staff reports:

  • October 20, 2010, SMART Board of Directors Meeting;
  • November 3, 2010, Notice of Cancellation of SMART Executive Committee Meeting;
  • November 3, 2010, Notice of Cancellation of SMART Real Estate/Project Development Committee Meeting;
  • November 6, 2010, Special SMART Board of Directors Meeting/Workshop on Project Funding and Phasing Options; and,
  • November 10, 2010, SMART Board of Directors Meeting.

Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Chair Eddie provided a brief report of the activities of SMART. He stated that the news media covered the change in the planned distance that trains will travel, as well as other cutbacks that were made due to available funding. He indicated his hope that, by the time of the next scheduled SMART Board of Directors meeting, the contract for the purchase of rail cars could be awarded. He reported that Director McGlashan had visited Japan to observe and experience the equipment first-hand, and requested he provide the Committee with a brief report.

Director McGlashan briefly reported that the group he traveled with had ridden on many different Japanese trains, including high-speed trains, bullets, subways, and a 20-year-old Diesel Multiple Unit (DMU). He indicated that participating in this travel was a fabulous learning experience and that the group evaluated everything about the rail cars. He stated that the manufacturing quality is very impressive. The company is able to comply with all “Buy America” criteria, and provide the rail cars at approximately $20 million less than the price quoted by the next lowest bidder. He expressed his hope that the contract could be awarded in approximately mid-December 2010. He noted that the rail car testing process is scheduled to take place in 2014.

Discussion ensued, including the following comments and inquiries:

  • Director Cochran stated that he had ridden a bullet train in June 2010, while vacationing in Japan. He stated that he had found the train to be very clean. He added that a very short time period is allowed for detraining at stops. Director McGlashan responded that the cumulative delay for public transportation in Japan for last year was a total under five minutes.
  • Director Sobel inquired as to whether there would be a rail stop at the C. Paul Bettini Transit Center. In response, President Boro indicated that many decisions about the rail line would depend upon available financing. He stated that additional research must be done to determine exactly where stations and stops will be located. He noted that approximately 9000 people ride buses from San Rafael each day. He stated that, initially, the line would begin in Santa Rosa.

Action by the Board – None Required

   
3.

Status Report on Engineering Projects

In a memorandum to Committee, Acting District Engineer Ewa Bauer and General Manager Denis Mulligan reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

 

 

4.

Public Comment

There was no public comment.

   
5.

Adjournment

All business having been concluded, the meeting was adjourned at 10:50 a.m.

   
   

 

Respectfully submitted,

s/ James C. Eddie, Chair
Building and Operating Committee