September 10, 2009

 

REPORT OF THE FINANCE-AUDITING COMMITTEE/

COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Finance-Auditing Committee was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, September 10, 2009, at 10:50 a.m., Chair Stroeh presiding.

Committee Members Present (8): Chair Stroeh; Vice Chair Pahre; Directors Cochran, Eddie, Elsbernd, Grosboll, Moylan and Sobel

Committee Members Absent (1): President Boro (Ex Officio)

Other Directors Present (2): Directors Reilly and Snyder

Committee of the Whole Members Present (10): Directors Cochran, Elsbernd, Grosboll, Moylan, Pahre, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly

Committee of the Whole Members Absent (9): Directors Brown, Campos, Chu, Dufty, Kerns, McGlashan, Newhouse Segal and Sanders; President Boro

Staff Present: General Manager Celia G. Kupersmith; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bus Transit Division Teri W. Mantony; Deputy General Manager/Ferry Transit Division James P. Swindler; Acting District Engineer and Deputy District Engineer Ewa Bauer; Acting Executive Assistant to the General Manager Sonia Pedlar; Assistant Clerk of the Board Patsy Whala

Visitors Present: None

 

   
1.

Authorize a Budget Increase in the FY 09/10 Bus Transit Division Capital Budget Relative to Contract No. 2009-BT-1, Forty-Five Foot Diesel Inter-City Configuration Coaches, with Motor Coach Industries, Inc.

In a memorandum to Committee, Director of Bus Maintenance Gene Walker, Deputy General Manager/Bus Division Teri Mantony and General Manager Celia Kupersmith reported on staff’s recommendation for Committee’s concurrence with a budget increase relative to the award of Contract No. 2009-BT-1, Forty-Five Foot Diesel Inter-City Configuration Coaches. The report provided details regarding the award of Contract No. 2009-BT-1 to Motor Coach Industries (MCI), as well as other related actions. It is recommended that a budget increase in the FY 09/10 Bus Transit Division Capital Budget, in the amount of $2,453,650.00, be authorized, to be funded with $1,962,920.00 Federal Transit Administration (FTA) grant funds and $490,730.00 from District reserves. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/PAHRE to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Finance-Auditing Committee recommends that the Board of Directors authorize a budget increase in the FY 09/10 Bus Transit Division Capital Budget in the amount of $2,453,650.00, relative to the award of Contract No. 2009-BT-1, Forty-Five Foot Diesel Inter-City Configuration Coaches.

Action by the Board

Refer to the Transportation Committee Meeting of September 10, 2009

AYES (10): Directors Cochran, Elsbernd, Grosboll, Moylan, Pahre, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly
NOES (0): None

   
2.

Authorize a Budget Increase in the FY 09/10 Bus Transit Division Capital Budget Relative to Contract No. 2010-BT-6, Thirty-Five Foot Hybrid Buses, to New Flyer on Behalf of the Marin County Transit District

In a memorandum to Committee, Director of Capital and Grant Programs Gayle Prior, Deputy General Manager/Bus Division Teri Mantony and General Manager Celia Kupersmith reported on staff’s recommendation for Committee’s concurrence with a budget increase relative to approval of actions for Contract No. 2010-BT-6, Thirty-Five Foot Hybrid Buses, with New Flyer of America (New Flyer) on behalf of the Marin County Transit District (MCTD). The report provided details regarding Contract No. 2010-BT-6, including the procurement of coaches from New Flyer, as well as other related actions. It is recommended that a budget increase in the FY 09/10 Bus Transit Division Capital Budget, in the amount of $295,000.00, be authorized, to be funded with $236,000.00 FTA grant funds and $59,000.00 local funds from MCTD, subject to availability. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/PAHRE to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Finance-Auditing Committee recommends that the Board of Directors authorize a budget increase in the FY 09/10 Bus Transit Division Capital Budget in the amount of $295,000.00, relative to the approval of actions for Contract No. 2010-BT-6, Thirty-Five Foot Hybrid Buses.

Action by the Board

Refer to the Transportation Committee Meeting of September 10, 2009

AYES (10): Directors Cochran, Elsbernd, Grosboll, Moylan, Pahre, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly
NOES (0): None

   
3.

Authorize the Filing of an Application with the Metropolitan Transportation Commission for Regional Measure 2 Funds to Support Implementation of the Advanced Communications and Information System Project

In memorandum to Committee, Director of Capital and Grant Programs Gayle Prior, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith reported on staff’s recommendation to authorize the General Manager or her designee to file applications and execute funding agreements with the Metropolitan Transportation Commission (MTC) for Regional Measure 2 (RM2) funds, to support implementation of the Advanced Communications and Information System (ACIS) project.

The ACIS project is a District-wide radio communications system comprised of multiple components including real-time information systems, which is the portion of the ACIS project that is eligible for funding under the RM2 program.

As a part of MTC’s RM2 Regional Traffic Relief Plan Policies and Procedures, the District is required to adopt resolutions formally authorizing project application with MTC and to provide various assurances as provided in Attachment A of this report. The application for grant funds will provide $1,655,000.00 to support implementation of the ACIS project and is included in the FY 09/10 Bus Transit Division Capital Budget. A copy of the staff report, including Attachment A, is available in the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors PAHRE/SOBEL to forward the following recommendations to the Board of Directors for its consideration:

RECOMMENDATION

The Finance-Auditing Committee recommends that the Board of Directors authorize the General Manager, or her designee, to execute and submit an application, related assurances and allocation request with the Metropolitan Transportation Commission for Regional Measure 2 funds in the amount of $1,655,000.00, to support implementation of the Advanced Communications and Information System Project.

Action by the Board at its meeting of September 11, 2009 - Resolution

NON-CONSENT CALENDAR

AYES (10): Directors Cochran, Elsbernd, Grosboll, Moylan, Pahre, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly
NOES (0): None

   
4.

Authorize Filing an Application with the Bay Area Air Quality Management District FY 09/10 Transportation Funds to Support Larkspur Ferry Shuttle Service Operations

In a memorandum to Committee, Capital and Grant Programs Manager Gayle S. Prior, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith reported on staff’s recommendation to approve actions relative to the filing of an application with the Bay Area Air Quality Management District for FY 09/10 Transportation Fund for Clear Air Program grant funds to support peak period ferry feeder service between Fairfax/Sir Francis Drake and the Larkspur Ferry Terminal (LFT). These funds are distributed to agencies to implement projects to reduce air pollution, such as ferry feeder services.

The report stated that Golden Gate Ferry ridership has been increasing by over five percent per year and staff anticipates an increase in future ridership due to the escalating gasoline prices. The goal of the service is to reduce traffic congestion and vehicle emissions in the U.S. Highway 101 Golden Gate Corridor by offering an effective shuttle service that will encourage LFT patronage.

The report also stated that, in accordance with federal guidelines, grant funding will be requested for a two-year period, which represents the maximum amount of time allotted for shuttle/feeder services. The proposed shuttle service will be funded at an estimated annual cost of $352,270.00 (90% Federal/10% District), for a total project cost of $704,540.00. As a result of the proposed ferry feeder service, it is anticipated that the fare revenue generated from new ferry riders will offset the District’s local match. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors PAHRE/SOBEL to forward the following recommendations to the Board of Directors for its consideration:

RECOMMENDATION

The Finance-Auditing Committee recommends that the Board of Directors authorize Authorized the General Manager, or her designee, to file applications and execute funding agreements with the Bay Area Air Quality Management District for the FY 09/10 Transportation Fund for Clear Air Grant Program, to support a two-year peak period ferry shuttle service between Fairfax/Sir Francis Drake and the Larkspur Ferry Terminal, for an estimated operating cost of $352,270.00 per year.

Action by the Board at its meeting of September 11, 2009 - Resolution

NON-CONSENT CALENDAR

AYES (10): Directors Cochran, Elsbernd, Grosboll, Moylan, Pahre, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly
NOES (0): None

   
5.

Public Comment

There was no public comment.

   
6.

Adjournment

All business having been concluded, the meeting was adjourned at 10:53 a.m.

   

Respectfully submitted,

/s/ J. Dietrich Stroeh, Chair
Finance-Auditing Committee