August 13, 2009

 

REPORT OF THE FINANCE-AUDITING COMMITTEE/

COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Finance-Auditing Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, August 13, 2009, at 11:00 a.m., Chair Stroeh presiding.

Committee Members Present (9): Chair Stroeh; Vice Chair Pahre; Directors Cochran, Eddie, Elsbernd, Grosboll, Moylan and Sobel; President Boro (Ex Officio)
Committee Members Absent (0): None
Other Directors Present (2): Directors Newhouse Segal and Reilly

Committee of the Whole Members Present (11): Directors Cochran, Eddie, Elsbernd, Grosboll, Moylan, Newhouse Segal, Pahre, Reilly, Sobel and Stroeh; President Boro
Committee of the Whole Members Absent (8): Directors Brown, Campos, Chu, Dufty, Kerns, McGlashan, Sanders and Snyder

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James P. Swindler; Deputy General Manager/Administration and Development Z. Wayne Johnson; Risk Management and Safety Director William Stafford; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

 

     
1.

Approve Actions Relative to the Execution of a Professional Services Agreement Regarding the Golden Gate Bridge Seismic Retrofit Phase III Design Services

In a memorandum to Committee, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith reported on staff’s recommendation to authorize an increase in the Bridge Division Capital Budget for the Golden Gate Bridge Seismic Retrofit Phase III Design Project budget. The report provided details regarding the award of Contract No. 2010-B-1 to HDR Engineering, Inc. as well as other related actions. It is recommended that a budget increase in the Bridge Division Capital Budget in the amount of $35,725,913.00 be authorized. This project is District funded ($1,207,710.00) and federally funded ($34,518,203.00). A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors EDDIE/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Finance-Auditing Committee recommends that the Board of Directors approve actions relative to the execution of a Professional Services Agreement regarding the Golden Gate Bridge Seismic Retrofit Phase III Design Services, as follows:

  a.
Authorize the General Manger to execute a Professional Services Agreement with HDR Engineering, Inc., Walnut Creek, CA, relative to Request for Proposals No. 2010-B-1, Golden Gate Bridge Seismic Retrofit Phase IIIB Design Services, in an amount not to exceed $18,260,000.00, subject to receipt of approval from the Federal Highway Administration and the California Department of Transportation;
  b. Authorize a contingency fund in the amount of $1,740,000.00;
  c. Establish a total project budget of $40,725,913.00; and,
  d.
Authorize a budget increase in the Golden Gate Bridge Seismic Retrofit Phase III Design Project budget in the amount of $35,725,913.00, to be funded with $34,518,203.00 federal funds and $1,207,710.00 District funds, as concurred with by the Finance-Auditing Committee at its meeting of August 13, 2009.
     
 

Action by the Board – Recommendation from the Building and Operating Committee Meeting of August 13, 2009
NON-CONSENT CALENDAR

AYES (11): Chair Stroeh; Vice Chair Pahre; Directors Cochran, Eddie, Elsbernd, Grosboll, Moylan, Newhouse Segal, Reilly and Sobel; President Boro (Ex Officio)
NOES (0): None

     
2.

Authorize the Filing of an Application with the Metropolitan Transportation Commission for Regional Measure 2 Funds to Support Implementation of the Golden Gate Ferry Electronic Fare System

In a memorandum to Committee, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith reported on staff’s recommendation to authorize filing an application with the Metropolitan Transportation Commission (MTC) for Regional Measure 2 funds to support implementation of the Golden Gate Ferry Electronic Fare System (EFS) capital project.

The staff report stated that, in 2005, an application was filed with the MTC for the Golden Gate Ferry Faregates project in the amount of $1,600,000.00, with additional Regional Measure 2 funds of $400,000.00 having been set aside. The report further noted the requirement to submit an allocation request and related assurances to receive the funds.

The report stated that the project’s title has been changed to Golden Gate Ferry Electronic Fare System. The report stated that grant funds would provide $400,000.00 for implementation, and that this project would be included in the FY 09/10 Ferry Division Capital Budget in the amount of $4,000,000.00, being 50% grant funded and 50% District funded. The report also detailed the certifications and assurances required by MTC’s RM2 Regional Traffic Relief Plan Policies and Procedures for receiving capital assistance. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/SOBEL to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Finance-Auditing Committee recommends that the Board of Directors authorize the General Manager to execute and submit an application, related assurances and allocation requests with the Metropolitan Transportation Commission for Regional Measure 2 funds in the amount of $400,000.00, to support implementation of the Golden Gate Ferry Electronic Fare System capital project.

Action by the Board – Recommendation from the Building and Operating Committee Meeting of August 13, 2009
NON-CONSENT CALENDAR

AYES (11): Chair Stroeh; Vice Chair Pahre; Directors Cochran, Eddie, Elsbernd, Grosboll, Moylan, Newhouse Segal, Reilly and Sobel; President Boro (Ex Officio)
NOES (0): None

     
CLOSED SESSION
     
3.

Attorney’s Report

Attorney Miller, at the request of Chair Stroeh, stated that the Finance-Auditing Committee would convene in closed session as permitted by the Brown Act for purposes of discussing the following two matters of pending litigation: (1) Carol Gerber vs. Golden Gate Bridge, Highway and Transportation District, pursuant to Government Code Section 54956.9(a), listed on the Committee Agenda as Item No. 3.a.; and, (2) Willie Curry, Jr. vs. Golden Gate Bridge, Highway and Transportation District, pursuant to Government Code Section 54956.9(a), listed on the Committee Agenda as Item No. 3.b.

After closed session, Chair Stroeh called the meeting to order in open session with a quorum present. Attorney Miller reported that the Committee had met in closed session, as permitted by the Brown Act, to discuss two items of pending litigation, as listed above. He reported that authority and jurisdiction in the case of Carol Gerber vs. Golden Gate Bridge, Highway and Transportation District resided within the Finance Committee and, further, that consensus had been reached within the Committee to grant settlement authority to counsel. Attorney Miller also reported that the Committee recommended that the matter of Willie Curry, Jr. vs. Golden Gate Bridge, Highway and Transportation District be referred to the August 14, 2009, meeting of the Board of Directors for necessary action.

     
4.

Public Comment

There was no public comment.

     
5.

Adjournment

All business having been concluded, the meeting was adjourned at 11:15 a.m.

     
     

 

Respectfully submitted,

/s/ J. Dietrich Stroeh, Chair
Finance-Auditing Committee