November 19, 2009

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, November 19, 2009, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (7): Chair Eddie; Vice Chair Moylan; Directors Cochran, Newhouse Segal, Reilly and Stroeh; President Boro (Ex Officio)

Committee Members Absent (1): Director McGlashan

Other Directors Present (2): Directors Elsbernd and Sobel

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Ferry Transit Division James P. Swindler; Public Affairs Director Mary C. Currie; Acting Executive Assistant to the General Manager Sonia Pedlar; Assistant Clerk of the Board Patsy Whala

Visitors Present: None

 

     
1.

Approve Actions Relative to Execution of a Services Agreement with Coast Marine & Industrial Supply, Inc., Regarding Request for Proposals No. 2010-FT-8, Inspection and Service of the Inflatable Buoyancy Apparatus and Marine Evacuation System

In a memorandum to Committee, Marine Superintendent/Ferry Transit Division Gregory Hansard, Deputy General Manager/Ferry Transit Division James Swindler and General Manager Celia Kupersmith reported on staff’s recommendation to authorize execution of Services Agreement (Agreement) with Coast Marine & Industrial Supply relative to Request for Proposals (RFP) No. 2010-FT-8, Inspection and Service of the Inflatable Buoyancy Apparatus and Marine Evacuation System, for a three-year term; and, approve all related actions.

The report stated that on August 25, 2009, the District issued an RFP No. 2010-FT-8, and received proposals by the deadline date of September 29, 2009, from two companies. The Evaluation Committee unanimously determined that Coast Marine & Industrial Supply is the best qualified company to perform these services. The DBE Program office has determined that Coast Marine & Industrial Supply is not a certified DBE. Since there are no subcontracting opportunities for this project, no DBE participation is anticipated during the performance of this project.

The report also stated the original estimate for this service was $40,000.00 per year, and that the difference of approximately $5,000.00 will be absorbed in the FY 09/10 Ferry Transit Division Operating Budget, as well as budgeted accordingly in future years. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Mr. Swindler summarized the staff report stating that the work includes service on the inflatable buoyant apparatus, also known as life rafts, and the maritime emergency slide systems. Mr. Swindler explained that, in accordance with federal regulations, the life rafts and the slide systems must be the certified each year in the presence of the United States Coast Guard.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors approve actions relative to Request for Proposals No. 2010-FT-8, Inspection and Service of the Inflatable Buoyancy Apparatus and Marine Evacuation System, as follows:

  a. Authorize execution of a Services Agreement with Coast Marine & Industrial Supply, San Francisco, CA, in the amount of $226,025.00, for a three-year term, plus two additional one-year options; and,
  b. Establish a contingency fund in the amount of $22,000.00;
 

with the understanding that requisite funds are available in the FY 09/10 Ferry Transit Division Operating Budget, and with the further understanding that funds will be budgeted in subsequent years accordingly.

Action by the Board at its meeting of November 20, 2009 – Resolution
NON-CONSENT CALENDAR

AYES (7): Chair Eddie; Vice Chair Moylan; Directors Cochran, Newhouse Segal, Reilly and Stroeh; President Boro (Ex Officio)
NOES (0): None
ABSENT (1): Director McGlashan

     
2.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee was provided with a copy of the agenda items and staff reports for the October 21, 2009, Sonoma-Marin Area Rail Transit District Board (SMART) meeting, November 4, 2009, SMART Executive Committee meeting, November 4, 2009 SMART Real Estate and Project Development Committee Meeting and the November 12, 2009 SMART Operations Committee Meeting Agenda. Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Chair Eddie, one of the members of the SMART Board of Directors (SMART Board), reported on the following:

  1) He commented that a public speaker at the SMART Board meeting expressed his satisfaction with taking the Golden Gate Ferry (GGF) service for the first time as result of the traffic congestion associated with the recent closure of the San Francisco/Oakland Bay Bridge. This individual described the sweeping views and the beautiful scenery he viewed on the trip from Larkspur to San Francisco.
  2) He stated that the SMART Board authorized a contract with URS Corporation, Inc., as the design consultant to evaluate and design improvements to or replacement of the three major bridges in the rail project.
  3) He also stated that the SMART Board applied for federal grant funds for upgrading the rail corridor shared by SMART and North Coast Railroad Authority (NCRA).
 

He noted that the federal grant funding is in danger of lapsing when Congress passes a new Transportation Authorization bill. In addition, Ms. Kupersmith commented that a local newspaper reported that NCRA is expecting to have freight train service rolling through Novato by March 2010.

Action by the Board – None Required

     
3.

Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

     
4.

Public Comment

There was no public comment.

     
5.

Adjournment

All business having been concluded, the meeting was declared adjourned at 10:10 a.m.

     

 

Respectfully submitted,
/s/ James C. Eddie, Chair
Building and Operating Committee