June 25, 2009

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, June 25, 2009, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (7): Chair Eddie; Vice Chair Moylan; Directors Cochran, McGlashan, Newhouse Segal and Stroeh; President Boro (Ex Officio)
Committee Members Absent (1): Director Reilly
Other Directors Present (4): Directors Elsbernd, Pahre, Sobel and Snyder

Committee of the Whole Members Present (11): Directors Cochran, Elsbernd, McGlashan, Moylan, Newhouse Segal, Pahre, Snyder, Sobel and Stroeh; Second Vice President Eddie; President Boro
Committee of the Whole Members Absent (8): Directors Brown, Campos, Chu, Dufty, Grosboll, Kerns and Sanders; First Vice President Reilly

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager, Bridge Division Kary H. Witt; Deputy General Manager, Bus Division Teri W. Mantony; Deputy General Manager, Ferry Division James P. Swindler; Deputy General Manager, Administration Z. Wayne Johnson; Public Affairs Director Mary C. Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Patsy Whala

Visitors Present: None

 

     
1.

Authorize Execution of the First Amendment to the Professional Services Agreement with Fast Ferry Management, Inc., Relative to Request for Proposals No. 2007-FT-8, Consultant to Provide Project Management and Construction Oversight for New High-Speed Ferry Vessels

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on staff’s recommendation to amend the Professional Services Agreement (Agreement) with Fast Ferry Management, Inc. (FFMI) relative to Request for Proposals (RFP) No. 2007-FT-8, Consultant to Provide Project Management and Construction Oversight for New High-Speed Ferry Vessels, to provide a revised scope of work and cost proposal that includes oversight and project management services for the M.V. Del Norte, M.V. Snohomish (M.V. Napa) and the M.V. Chinook.

The report provided the details regarding the original scope of work to provide professional services necessary to acquire a new high-speed ferry. However, before the negotiations for a new high-speed ferry were finalized, the District purchased two existing high-speed ferries, the M.V. Snohomish (M.V. Napa) and M.V. Chinook from Washington State Ferries (WSF). These ferries will require project management and oversight services for the design services and construction/alteration. Additionally, staff has determined that similar services are necessary for the repowering of the M.V. Del Norte. The report noted that FFMI President Martin Robbins was previously employed by WSF and has an intimate and unique knowledge of the WSF ferries, and assisted the District in the process of evaluating their condition before the purchase.

The report stated that, in view of the similarity of services needed for these three ferries, coupled with the special experience and expertise FFMI can offer, staff believes it is prudent and in the best interest of the District to amend the current agreement with FFMI to include oversight and project management services for all three vessels. Staff has reviewed the revisions to both the scope of work and the cost proposal submitted by FFMI and finds them to be acceptable.

The report also stated that the work associated with this proposed Amendment will be provided at a total cost not to exceed $346,753.00, including those costs previously accomplished as part of RFP No. 2007-FT-8. This figure represents an increase of $71,753.00 to the April 16, 2007 Agreement with FFMI; however, no budget adjustment is necessary, as requisite funds are available in the FY 09/10 Ferry Transit Division Capital Budget. A copy of the report is available from the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorizes execution of the First Amendment to the Professional Services Agreement (Agreement) with Fast Ferry Management, Inc., Silverdale, WA, relative to Request for Proposals No. 2007-FT-8, Consultant to Provide Project Management and Construction Oversight for New High-Speed Ferry Vessels, in the amount of $71,753.00, for a modification of the scope of services related to the Agreement.

Action by the Board at its meeting of June 26, 2009 – Resolution
NON-CONSENT CALENDAR

AYES (11): Directors Cochran, Elsbernd, McGlashan, Moylan, Newhouse Segal, Pahre, Snyder, Sobel and Stroeh; Second Vice President Eddie; President Boro
NOES (0): None

     
2.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee was provided with a copy of the agenda for the May 20, 2009, meeting and the minutes of the April 15, 2009, meeting of the Sonoma-Marin Area Rail Transit District (SMART). Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Chair Eddie, a member of the SMART Board of Directors (SMART Board), reported on items discussed at the May 20, 2009, meeting of the SMART Board, including comments regarding the procurement of light rail vehicles versus heavy rail vehicles. Chair Eddie stated that choosing the new vehicle will not be as difficult as once anticipated as the manufacturer can furnish a heavy rail car with details equivalent to the light rail car.

Discussion ensued, including the following comments and inquiries:

  • Director Stroeh commended the SMART Board for hiring John Lackey, P.E., as the Capital Projects Director to oversee the engineers on the rail projects, due to Mr. Lackey’s understanding of SMART issues.

Action by the Board – None Required

     
3.

Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

     
4.

Public Comment

There was no public comment.

     
5.

Adjournment

All business having been concluded, the meeting was declared adjourned at 10:10 a.m.

     
     
     
     
     

Respectfully submitted,

/s/ James C. Eddie, Chair
Building and Operating Committee