13-2009

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

AUGUST 14, 2009

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, August 14, 2009, at 10:00 a.m., President Boro presiding.

ROLL CALL

Directors Present (16): Directors Brown, Campos, Chu, Cochran, Elsbernd, Grosboll, McGlashan, Moylan, Newhouse Segal, Pahre, Sanders, Snyder and Sobel; Second Vice President Eddie; First Vice President Reilly; President Boro

Directors Absent (3): Directors Dufty, Kerns and Stroeh

Staff Present: General Manager Celia G. Kupersmith; Attorney David J. Miller; District Engineer Denis J. Mulligan; Secretary of the District Janet S. Tarantino; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James P. Swindler; Deputy General Manager/Administration and Development Z. Wayne Johnson; Executive Assistant to the General Manager Amorette Ko; Public Affairs Director Mary Currie; Assistant Clerk of the Board Lona Franklin

Visitors Present: John Diamante, Threshold Environmental Center; Raymond Messier, President, Amalgamated Transit Union Local No. 1575

PLEDGE OF ALLEGIANCE

Director Dick Grosboll led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

Public comment by John Diamante on Item #10 was taken out of order by President Boro.

John Diamante, Threshold Environmental Center, expressed concern about the Doyle Drive Reconstruction project. He stated he and others seek leadership to provide alternatives that will save taxpayers and the Bridge money. He stated that the problems created by an obsolete freeway system can be solved by a better reconstruction plan for the southern approach to the Bridge. He stated that an all-party solution would be desirable.

CONSENT CALENDAR

Directors BROWN/EDDIE moved approval of the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (16): Directors Brown, Campos, Chu, Cochran, Elsbernd, Grosboll, McGlashan, Moylan, Newhouse Segal, Pahre, Sanders, Snyder and Sobel; Second Vice President Eddie; First Vice President Reilly; President Boro

NOES (0): None

ABSENT (3): Directors Dufty, Kerns and Stroeh

     
1. Approve the Minutes of the Following Meetings:
     
  a.

Finance-Auditing Committee/Committee of the Whole of July 23, 2009

Carried

     
2. Denial of Claims
     
  a. Claim of Beverly Lee

Carried

  b. Claim of Lawrence M. Hoburg

Carried

  c. Claim of Francisca De Leon

Carried

  d. Claim of Erica Harrold

Carried

  e. Claim of Nancy Chin

Carried

  f. Claim of Brad Gaffney

Carried

  g. Claim of Vicenta Cortez

Carried

     
3.
Ratify Actions by the Auditor-Controller
Resolution No. 2009-068
(Finance-Auditing Committee/Committee of the Whole, July 23, 2009) ratifies actions taken by the Auditor-Controller, as follows:
     
  a. The Board of Directors ratifies commitments and/or expenditures for the period June 1, 2009, through June 30, 2009, totaling $10,500.00;
     
  b. The Board of Directors ratifies investments made by the Auditor-Controller during the period June 16, 2009, through July 13, 2009, as follows:
     
Security
Purchase Date
Maturity Date
Original Cost
Percent Yield
CBA (Delaware) Fin., Commercial
6/25/09
9/25/09
6,339,649.05
0.33
     
  c.
The Board of Directors authorizes the Auditor-Controller to reinvest, within the established policy of the Board, investments maturing between July 14, 2009, and August 3, 2009, as well as the investment of all other funds not required to cover expenditures which may become available; and,
     
  d.

Accept the Investment Report for June 2009 prepared by PFM.

Adopted

     
GENERAL MANAGER'S REPORT
     
4.

Presentation of Twenty-Year Service Award to Karen Olson, Office Coordinator, Transportation Department of Bus Division

President Boro presented a twenty-year service award to Karen Olson, of the Bus Transportation Division, and expressed his congratulations on behalf of the Board of Directors.

     
5.

Presentation of Employee of the Month Award to Patsy Whala, Assistant Clerk of the Board, District Division

President Boro presented the Employee of the Month Award to Patsy Whala, Assistant Clerk of the Board, District Division, and expressed his congratulations on behalf of the Board of Directors.

     
6.

Announcement

General Manager Celia G. Kupersmith noted that the District’s newly adopted FY 09/10 Operating and Capital Budgets are available on the District’s website.

     
ATTORNEY’S REPORT
     
7.
Attorney David Miller reported that all items contained in the Attorney’s Report are informational. Mr. Miller also reported that a closed session would be held just prior to the conclusion of the meeting for a conference with the District’s labor negotiator and to discuss one matter of potential litigation.
     
ENGINEER’S REPORT
     
8. District Engineer Denis Mulligan reported that all items contained in the Engineer’s Report are informational.
     
REPORT OF THE TRANSPORTATION COMMITTEE OF AUGUST 7, 2009
     
9.

Authorize Execution of the FY 09/10 Inter-County Paratransit Services Agreement with the Marin County Transit District

Directors BROWN/McGLASHAN
Resolution No. 2009-069
authorizes execution of a one-year Agreement with the Marin County Transit District, for the provision of inter-county paratransit services by its local paratransit service contractor, Whistlestop Wheels, to comply with the Americans with Disabilities Act and to reflect the principles of the Marin Local Fixed Route Bus Agreement (ending June 30, 2017), for a total cost of $1,280,382.00, effective July 1, 2009, through June 30, 2010.

Adopted

AYES (16): Directors Brown, Campos, Chu, Cochran, Elsbernd, Grosboll, McGlashan, Moylan, Newhouse Segal, Pahre, Sanders, Snyder and Sobel; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (3): Directors Dufty, Kerns and Stroeh

     
10.

Authorize Establishment of a Reciprocal Transfer Arrangement with Sonoma County Transit and Santa Rosa CityBus and, Amend Master Ordinance 2009 Accordingly

Directors BROWN/SOBEL
Ordinance No. 2009-004
authorizes establishment of a Reciprocal Transfer Arrangement with Sonoma County Transit and Santa Rosa CityBus to allow for a transfer credit of $1.00 for adults and $.50 for youth, seniors and persons with disabilities, for all transfers made from Sonoma County Transit and Santa Rosa CityBus to Golden Gate Transit; and, amends Master Ordinance 2009 accordingly.

Adopted

AYES (16): Directors Brown, Campos, Chu, Cochran, Elsbernd, Grosboll, McGlashan, Moylan, Newhouse Segal, Pahre, Sanders, Snyder and Sobel; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (3): Directors Dufty, Kerns and Stroeh

     
REPORT OF THE BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF AUGUST 13, 2009
     
11.

Authorize Execution of a Professional Services Agreement with HDR Engineering, Inc., Relative to Request for Proposals No. 2010-B-1, Golden Gate Bridge Seismic Retrofit Phase IIIB Design Services and Authorize a Revised Golden Gate Bridge Seismic Retrofit Phase III Design Project Budget

Directors EDDIE/MOYLAN
Resolution No. 2009-070
approves actions relative to the execution of a Professional Services Agreement regarding the Golden Gate Bridge Seismic Retrofit Phase III Design Services, as follows:

  a.
Authorizes the General Manger to execute a Professional Services Agreement with HDR Engineering, Inc., Walnut Creek, CA, relative to Request for Proposals No. 2010-B-1, Golden Gate Bridge Seismic Retrofit Phase IIIB Design Services, in an amount not to exceed $18,260,000.00, subject to receipt of approval from the Federal Highway Administration and the California Department of Transportation;
  b.
Authorizes a contingency fund in the amount of $1,740,000.00;
  c.
Establishes a total project budget of $40,725,913.00; and,
  d.

Authorizes a budget increase in the Golden Gate Bridge Seismic Retrofit Phase III Design Project budget in the amount of $35,725,913.00, to be funded with $34,518,203.00 federal funds and $1,207,710.00 District funds, as concurred with by the Finance-Auditing Committee at its meeting of August 13, 2009.

Adopted

     
 
AYES (16): Directors Brown, Campos, Chu, Cochran, Elsbernd, Grosboll, McGlashan, Moylan, Newhouse Segal, Pahre, Sanders, Snyder and Sobel; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (3): Directors Dufty, Kerns and Stroeh
     
12.

Authorize Rejection of Bids Relative to Contract No. 2010-FT-2, Installation of New Propulsion System for Re-Powering and Dry-Docking of the M.V. Del Norte

Directors EDDIE/COCHRAN
Resolution 2009-071
authorizes rejection of bids relative to Contract No. 2010-FT-2, Installation of New Propulsion System for Re-Powering and Dry-Docking of the M.V. Del Norte.

Adopted

AYES (16): Directors Brown, Campos, Chu, Cochran, Elsbernd, Grosboll, McGlashan, Moylan, Newhouse Segal, Pahre, Sanders, Snyder and Sobel; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (3): Directors Dufty, Kerns and Stroeh

     
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF AUGUST 13, 2009
     
13.

Authorize the Filing of an Application with the Metropolitan Transportation Commission for Regional Measure 2 Funds to Support Implementation of the Golden Gate Ferry Electronic Fare System

Directors PAHRE/SOBEL

Resolution No. 2009-072 authorizes the General Manager to execute and submit an application, related assurances and allocation requests with the Metropolitan Transportation Commission for Regional Measure 2 funds in the amount of $400,000.00, to support implementation of the Golden Gate Ferry Electronic Fare System capital project.

Adopted

AYES (16): Directors Brown, Campos, Chu, Cochran, Elsbernd, Grosboll, McGlashan, Moylan, Newhouse Segal, Pahre, Sanders, Snyder and Sobel; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (3): Directors Dufty, Kerns and Stroeh

     
SPECIAL ORDER OF BUSINESS
     
14.

Status Report on the Doyle Drive Reconstruction Project Plans

Ms. Kupersmith reported that this week a letter was sent to the California Department of Transportation (Caltrans) and to the San Francisco County Transportation Authority relative to the above-referenced Project. She stated that the Doyle Drive Reconstruction Project (Project) is critical and seismically vulnerable. The District is working to insure that the project is safe. She stated that many steps must be taken before a Traffic Management Plan can be finalized. She explained the normal bidding process. She stated that, because some federal stimulus funds are being used, strict timelines must be adhered to. She provided an overview of the current status, and stated the District’s focus should be on working with Caltrans to develop a good Traffic Management Plan. Ms. Kupersmith stated that an all-stakeholders meeting is to be held in the near future, and further stated that ramp closures are expected to occur in January 2010.

Ms. Kupersmith also stated that several meetings between the parties had occurred, including one this week. Subjects discussed included the Environmental Impact Report for the Project. Ms. Kupersmith stated that, during construction, when Doyle Drive is impacted, the contractor will become involved in traffic management, although the District will not cease traffic control operations. She also stated that a smooth transition is expected and that a Traffic Management Plan is projected to be in place by the end of this year.

Discussion ensued, including the following comments and inquiries:

  • Director Elsbernd commented regarding the District’s letter to Caltrans and the San Francisco County Transportation Authority. He stated that he would have preferred a different tone and would plan to contact their representatives in this regard. He further stated that ramp closures should be well noticed so travelers have adequate warning to choose alternate routes.
  • Director Campos stated his agreement with Director Elsbernd.
  • Director Grosboll inquired as to whether the chief traffic management concern was the rerouting under the District Administration Building. In response, Ms. Kupersmith stated that while rerouting was an important concern, safety and movement would be equally important. She discussed the possible impact on revenues from delays resulting from rerouting during the Project and from a decrease in toll revenues if fewer drivers cross the Bridge, noting that delays for buses are very costly for the District. Ms. Kupersmith stated further that, because this area is a national park, a wide variety of traffic types must be addressed. In addition, she noted that snarled northbound vehicular traffic to the Bridge can cause delays on San Francisco city streets.
  • Director Reilly inquired as to whether data was available for the Traffic Management Plan. In response, Ms. Kupersmith stated that traffic data were available and that the data were current.
  • Director Pahre inquired as to the impact on Golden Gate Bridge employees and whether they might experience a decrease in their work hours. In response, Ms. Kupersmith stated that no significant differences are expected.
  • Director Chu stated that a hearing called for by the San Francisco County Transportation Authority would be held before the end of September, 2009, and that, after that meeting, more information would be available.
  • Director Moylan stated that contractor responsibility for traffic control during the reconstruction project was appropriate.
  • Director Newhouse Segal thanked Ms. Kupersmith for the expertise, professionalism and skill displayed.
  • Director Eddie inquired as to the kind of barrier expected to be used. In response, Ms. Kupersmith stated that a final decision has not been made, but this information would be available after the contractor became known.
  • Director Sanders inquired as to delays in the movable barrier and stated that town hall meetings and outreach should take place to provide information about alternative travel methods and routes. In response, Ms. Kupersmith stated that delays in the movable barrier are not anticipated and that information will be made available in the various media so that commute difficulties can be kept to a minimum.
  • Director McGlashan inquired as to the potential BART strike and how it might impact the District’s service. In response, Ms. Kupersmith stated that training has taken place over a period of time to deal with such situations as they arise. She stated further that the District’s service providers were standing ready to provide additional service, such as expanded ferry and bus services.
  • President Boro commented that during the Bay Bridge closure in early September, more traffic across the Golden Gate Bridge could be expected.
     
CLOSED SESSION
     
15.

Attorney’s Report

Attorney David J. Miller, at the request of President Boro, stated that the Board of Directors would convene in closed session to discuss the following two matters: Conference with Legal Counsel – Pending Litigation, Willie Curry, Jr. vs. Golden Gate Bridge, Highway and Transportation District, pursuant to Government Code Section 54956.9(a), listed on the Agenda as Item 6.B.1; and, Conference with Labor Negotiator, 2009 Union Coalition, pursuant to Government Code Section 54957.6, listed on the Agenda as Item 6.B.2.

After closed session, President Boro called the meeting to order in open session with a quorum present. Attorney Miller reported that the Board of Directors met in closed session, as permitted by the Brown Act, to discuss the two items: (1) pending litigation in Willie Curry, Jr. vs. the District; and, (2) a conference with the labor negotiator regarding 2009 Union Coalition. Mr. Miller reported that the Board unanimously provided settlement authority for disposition of Willie Curry, Jr. vs. the District. Mr. Miller also reported that the Advisory Committee for Labor Relations presented a report regarding Labor Coalition negotiations with the 2009 Union Coalition.

     
16.

ADJOURNMENT

All business having been concluded, the meeting was adjourned at 11:20 a.m., in memory of Ersie “Chuck” Everette, Cleo Russo, Amelia Kazanjian Davis, Myles Carey, Andrew Patrick Kelleher, Edgar (Bud) Wilson and Sydna Kostin.

     
     

 

Respectfully submitted,

/s/ Janet S. Tarantino