November 21, 2008

REPORT OF THE RULES, POLICY AND INDUSTRIAL
RELATIONS COMMITTEE/COMMITTEE OF THE WHOLE

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Rules, Policy and Industrial Relations Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, November 21, 2008, at 9:00 a.m., Chair Pahre presiding.

Committee Members Present (9): Chair Pahre; Directors Cochran, Eddie, Grosboll, McGlashan, Newhouse Segal, Sanders and Stroeh; President Moylan (Ex Officio). Chair Pahre appointed Directors Cochran, Eddie and Stroeh Committee Members Pro Tem for this meeting only.
Committee Members Absent (3): Vice Chair Hernández; Directors McGoldrick and Sandoval
Other Directors Present (1): Director Boro

Committee of the Whole Members Present (10): Directors Cochran, Eddie, Grosboll, McGlashan, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
Committee of the Whole Members Absent (9): Directors Brown, Dufty, Hernández, Kerns, McGoldrick, Reilly, Sandoval and Sobel; Second Vice President Ammiano

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager, Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Karen B. Engbretson

Visitors Present: None

     
1.

Approve Amendments to the Table of Organization within the District and Bus Transit Divisions

In a memorandum to Committee, District Secretary Janet Tarantino, Deputy General Manager, Bus Division Teri W. Mantony and General Manager Celia Kupersmith provided staff’s recommendation to approve amendments to the Table of Organization within the District and Bus Transit Divisions. The report stated that in the District Secretary’s Office (DSO), it is recommended that a new position of Senior Clerk of the Board be authorized, and that the position of Office Specialist be eliminated. In the Bus Transit Division, it is recommended that two new positions of Director of Bus Administration and Transportation Supervisor be authorized.

The report explained that due to two upcoming vacancies in the DSO, staff reviewed the current responsibilities in the DSO and considered ideas for ways to further enhance the operational efficiency and effectiveness. Based on review of the increasing workload and level of responsibilities required from the DSO, it has been determined that the higher-level position of Senior Board Analyst is necessary. The new position will provide a higher level of technical support and allow the District Secretary to focus on managing the varied high-level activities related to supporting a 19-member Board of Directors. In addition to Board-related work, this position will allow the District Secretary to address deadline- and compliance-driven activities in the areas of Public Records Act requests, contract administration, as well as move forward key projects in a timely manner, such as the District-wide Records Retention Program. The report noted that funding for the new Senior Board Analyst position will be offset by savings accrued through the elimination of the Office Specialist position, and that remaining funds necessary for this position will be obtained through savings accrued through unfilled positions throughout the District during FY 08/09.

The report also explained that the new position of Director of Bus Administration would provide administrative program management for both operations and maintenance. Currently, many administrative functions are not performed as thoroughly as in the past, or in some instances, not at all. Creation of this position would allow a consolidated administrative staff for the Division so that individuals could work in a team environment. The report described the specific duties of this new position, noting that many project management functions which are currently dispersed among various personnel in the Bus Transit Division, as well as other divisions, would fall under Director of Bus Administration’s purview. The report noted that funding for the new position would be made available by shifting funds from the currently vacant Transportation Manager position.

The report further stated that the new position of Transportation Supervisor is necessary because the Memorandum of Understanding with the Transportation Supervisors requires a minimal level of staffing at all times, which has necessitated overtime expenses totaling approximately $150,000 per year for the past two years. With the addition of a new Transportation Supervisor position, the District will be able to meet this minimal staffing level requirement through adequate staffing levels rather than through the continued use of excessive overtime. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Subsequent to the posting of the meeting agenda and staff report, the title of the position in the District Secretary’s Office changed from “Senior Clerk of the Board” to “Senior Board Analyst.”

Discussion ensued, including the following comments and inquiries:

Director Sanders made the following inquiries:

  • She inquired regarding the fiscal impact of the changes to the Table of Organization, noting that in light of the current economic crisis, the City of Sonoma is undergoing a hiring freeze. In response, Ms. Kupersmith explained the fiscal impact of the various positions, noting that the position of Director of Bus Administration will have zero fiscal impact, because savings from the currently vacant Transportation Manager position will be used to fund the Director of Bus Administration position. She also stated that the new Transportation Supervisor position will be funded by savings in overtime expenses, which will be reduced once the Transportation Supervisor positions are fully staffed. Ms. Kupersmith further explained that with the changes in the District Secretary’s Office, the $41,000 increase in expenses will be offset by savings accrued throughout the District during FY 08/09.

[With the arrival of Directors Grosboll and Newhouse Segal, the Committee became a Committee of the Whole.]

Staff recommended, and the Committee concurred by motion made and seconded by Directors COCHRAN/McGLASHAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Rules, Policy and Industrial Relations Committee recommends that the Board of Directors approve the following actions relative to the Table of Organization:

  a.
Authorize a new position of Senior Board Analyst in the District Secretary’s Office, with a Step 5 annual salary of $89,856, plus associated benefits;
  b. Eliminate one position of Office Specialist in the District Secretary’s Office;
  c. Authorize a new position of Director of Bus Administration, Bus Transit Division, with a Step 5 annual salary of $128,419, plus associated benefits;
  d. Authorize a new Transportation Supervisor position, Bus Transit Division, with a Step 5 annual salary of $84,745.80, plus associated benefits; and,
  e. Amend the Table of Organization accordingly;
 

with the understanding that requisite funds for these positions are available in the FY 08/09 Operating Budget, and through savings accrued from unfilled positions throughout the District during FY 08/09.

Action by the Board at its meeting of November 21, 2008 – Resolution
NON-CONSENT CALENDAR

AYES (10): Directors Cochran, Eddie, Grosboll, McGlashan, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
NOES (0): None

     
2.

Public Comment

There was no public comment.

     
3.

Adjournment

All business having been concluded, the meeting was declared adjourned at 9:17 a.m.

   

 

Respectfully submitted,

/s/ Barbara L. Pahre, Chair
Rules, Policy and Industrial Relations Committee