14-2008

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

JULY 25, 2008

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, July 25, 2008, at 10:00 a.m., President Moylan presiding.

ROLL CALL

Directors Present (10): Directors Cochran, Dufty, Eddie, McGlashan, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan

Directors Absent (8): Directors Brown, Grosboll, Hernández, Kerns, McGoldrick, Reilly and Sandoval; Second Vice President Ammiano

[On this date, there was one vacancy on the Board of Directors.]

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney Madeline Chun; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Teri W. Mantony; Deputy General Manager/Ferry Division James P. Swindler; Public Affairs Director Mary C. Currie; Deputy District Engineer Ewa Z. Bauer; Assistant Clerk of the Board Karen B. Engbretson; Executive Assistant to the General Manager Amorette Ko

Visitors Present: Ray Messier, Golden Gate Transit–Amalgamated

PLEDGE OF ALLEGIANCE

First Vice President Albert J. Boro led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment.

CONSENT CALENDAR

Directors STROEH/EDDIE moved approval of the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (10): Directors Cochran, Dufty, Eddie, McGlashan, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan

NOES (0): None

ABSENT (8): Directors Brown, Grosboll, Hernández, Kerns, McGoldrick, Reilly and Sandoval; Second Vice President Ammiano

 

       
1. Approve the Minutes of the Following Meetings:
       
  a.
Finance-Auditing Committee/Committee of the Whole of July 10, 2008; and,
  b.

Regular Meeting of the Board of Directors of July 11, 2008.

Carried

       
2. Denial of Claims
       
  a.

Claim of Tamarah Seielstad

Carried

  b. Subrogation Claim of Allstate Insurance Company
(Insured: Ricardo A. Montalvo)

Carried

       
GENERAL MANAGER'S REPORT
       
3.

Approve Actions Relative to Petition from the Amalgamated Transit Union, Local Division No. 1575, for Recognition of Employee Unit Comprised of Unrepresented Non-Professional Employees, excluding Managers, Supervisors and Confidential Employees

General Manager Celia Kupersmith reported that on July 7, 2008, the District had received a petition for recognition of an employee unit comprising all currently unrepresented non-professional District employees from the Amalgamated Transit Union, Local Division No. 1575 (ATU). Ms. Kupersmith stated that having reviewed the petition from the ATU, she is satisfied that the unit in question is an appropriate one for bargaining purposes. She also stated that there is an adequate showing of interest for the petition by at least 40 percent of the members of the employee unit. She recommended that the Board of Directors ratify the determination that the unit of unrepresented non-professional District employees constitutes an appropriate bargaining unit and authorize that a secret ballot election be conducted by the State Conciliation Service, in keeping with customary practice at the District.

Discussion ensued, including the following:

  • Director Pahre inquired as to how many total employees would comprise the unit of all currently unrepresented non-professional District employees. In response, Ms. Kupersmith stated that approximately 30 individuals would be in the unit, including the following positions: Office Specialist, Office Assistant, Office Coordinator, Safety/Training Coordinator, Transit Scheduler, Scheduling Coordinator, Lead Route Checker, Casual Checkers, Reproduction Assistant, Lead Storekeeper, Storekeeper, Assistant Vault Supervisor, Vault Officer, Stock Clerk, Sales Associate and Timekeeping Specialist.
  • Attorney Madeline Chun noted that the employee unit excludes managers, supervisors, confidential employees and professional employees.

Directors STROEH/BORO
Resolution No. 2008-067
approves actions relative to a petition from the Amalgamated Transit Union, Local Division No. 1575, for recognition of an employee unit comprising all currently unrepresented non-professional District employees, as follows:

  a.
Ratify the General Manager’s determination as appropriate for collective bargaining, a unit comprising all currently unrepresented non-professional District employees, excluding managers, supervisors and confidential employees; and,
  b.

Authorize a secret ballot election to be conducted by the State Conciliation Service to determine whether or not all currently unrepresented non-professional District employees desire to be represented by Amalgamated Transit Union, Local Division No. 1575.

Adopted

       
 
AYES (10): Directors Cochran, Dufty, Eddie, McGlashan, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (8): Directors Brown, Grosboll, Hernández, Kerns, McGoldrick, Reilly and Sandoval; Second Vice President Ammiano
       
4.

California Coastal Conservancy Commemorative License Plate

Celia Kupersmith distributed to the Board of Directors postcards and applications for the California Coastal Conservancy (Conservancy) new commemorative license plate featuring the Golden Gate Bridge. Ms. Kupersmith announced that the District has signed a formal agreement to enter into a partnership with the Conservancy so that a portion of the proceeds from the commemorative license plate program will be used to fund improvements to visitor amenities at the Golden Gate Bridge Toll Plaza East Visitor’s Area. She also stated that the new commemorative license plate design was unveiled at a kick-off ceremony on Crissy Field on July 22, 2008. She further stated that the Conservancy’s goal is to sell 25,000 of the license plates in the first year, in order to raise $1 million to protect and restore natural habitats and open space throughout the Bay Area. She noted that the District will participate in the promotion of the commemorative license plate program by advertising the program on the sides of Golden Gate Transit buses, and by making the program applications available at the Golden Gate Bridge Gift Center.

       
ATTORNEY’S REPORT
       
5.
Attorney Madeline Chun reported that all items contained in the Attorney’s Report were informational. Ms. Chun also reported that a closed session would be held just prior to the conclusion of the meeting to discuss matters related to public employee performance evaluations for District Officers, including associated negotiations involving compensation, listed on the agenda as Item No. 6.B.1.
       
ENGINEER’S REPORT
       
6.

District Engineer Denis Mulligan reported that all items contained in the Engineer’s Report were informational.

At the meeting, Mr. Mulligan reported that a significant milestone had been reached with the Golden Gate Bridge Seismic Retrofit Project, Phase II (Phase II Project), with the filing of Notices of Completion for the project. He noted that the award-winning Phase II Project was closed out in a business-like fashion, with no claims resulting from the work. He commended the Engineering Department staff led by Deputy District Engineer Ewa Z. Bauer for the excellent work on the Phase II Project.

In addition, Mr. Mulligan stated that in conjunction with the release of the Draft Environmental Impact Report/Environmental Assessment (Draft EIR/EA) for the proposed project to construct a physical suicide deterrent system on the Golden Gate Bridge, the District held two public meetings to receive comments on the Draft EIR/EA, one in Marin County on July 22, 2008, with 120 members of the public in attendance, and the other in San Francisco on July 23, 2008, with 100 members of the public in attendance.

Discussion ensued, including the following:

  • Ms. Kupersmith expressed her thanks to all of the Board members who had attended the two public meetings, noting that the public sincerely appreciated the opportunity to speak one-on-one to Board members on the topic of the physical suicide deterrent system. Ms. Kupersmith also commended Public Affairs Director Mary Currie, District Engineer Denis Mulligan, Supervising Civil Engineer John Eberle and Senior Civil Engineer Jeffrey Lee, for their hard work on the physical suicide deterrent system project.
  • Director Pahre expressed her thanks to District staff and the consultants involved in the Draft EIR/EA, noting that she was very impressed with the presentation of informational materials at the public meetings.
  • Director Cochran suggested that the Governmental Affairs and Public Information Committee consider advocating for legislation that would require suicide hotline information on web sites that promote different methods of suicide.
       
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JULY 25, 2008
       
7.

Receive the Independent Auditor’s Engagement Letters as Submitted by Vavrinik, Trine, Day & Co., LLP for the Annual Financial Audit

Directors STROEH/EDDIE
Resolution No. 2008-068
receives the Engagement Letter as submitted by Vavrinik, Trine, Day & Co., LLP (VTD) for their upcoming annual audit of the District’s Financial Statements for the fiscal year ending June 30, 2008.

Adopted

AYES (10): Directors Cochran, Dufty, Eddie, McGlashan, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (8): Directors Brown, Grosboll, Hernández, Kerns, McGoldrick, Reilly and Sandoval; Second Vice President Ammiano

       
8.

Approve Actions Relative to the Execution of Change Order No. 2 to Contract No. 2008-BT-3, Fare Collection System, with GFI Genfare, a Unit of SPX Corporation

Directors STROEH/COCHRAN
Resolution No. 2008-069
approve the following actions relative to Contract No. 2008-BT-3, Fare Collection System:

  a.
Authorize execution of Change Order No. 2, with GFI Genfare, a unit of SPX Corporation, Elk Grove Village, IL, in the amount of $76,464.21, to cover costs for reprogramming the fare collection system to implement a stored value system that is a more efficient and flexible method to collect fares.
  b.
Authorize a budget increase in the FY 08/09 Bus Transit Division Capital Budget in the amount of $100,000, to be funded with $80,000 in grant funds and $20,000 from District reserves for a total project budget in the amount of $3,155,100 (80% Federal/20% District).

Adopted

       
 
AYES (10): Directors Cochran, Dufty, Eddie, McGlashan, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (8): Directors Brown, Grosboll, Hernández, Kerns, McGoldrick, Reilly and Sandoval; Second Vice President Ammiano
       
SPECIAL ORDER OF BUSINESS
       
9.

Ratify Appointment of Raymond Messier as Trustee to the Golden Gate Transit–Amalgamated Health and Welfare Trust and Retirement Board

Directors BORO/STROEH
Resolution No. 2008-070
ratifies the appointment of Raymond Messier as Trustee to the Golden Gate Transit Amalgamated Health and Welfare Trust and Retirement Board, effective July 25, 2008, due to the resignation of Anthony R. Withington as President of Amalgamated Transit Union, Local No. 1575.

Adopted

AYES (10): Directors Cochran, Dufty, Eddie, McGlashan, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (8): Directors Brown, Grosboll, Hernández, Kerns, McGoldrick, Reilly and Sandoval; Second Vice President Ammiano

       
CLOSED SESSION
       
10. a.

Attorney’s Report

Attorney Madeline Chun, at the request of President Moylan, stated that the Board of Directors would convene in closed session to discuss matters related to the performance evaluations of District Officers, including negotiated compensation, listed on the agenda as Item No. 6.B.1.

After closed session, President Moylan called the meeting to order in open session with a quorum present. Attorney Chun reported that the Board of Directors met in closed session, as permitted by the Brown Act, to discuss the matters listed above. Attorney Chun stated that the Board received a report from the Advisory Committee for Review of Officers of the District (Advisory Committee) regarding the performance evaluations, including negotiated compensation, of the General Manager, the District Engineer, the Auditor-Controller and the Secretary of the District. She further reported that Chair Boro would present the Advisory Committee’s recommendation relative to those performance evaluations.

       
  b.

Approve Actions Relative to the Performance Evaluations of the Officers of the District

Directors BORO/STROEH
Resolution No. 2008-071
approves the following action relative to the employment agreements with the District Officers, as recommended by the Advisory Committee for the Review of Officers of the District at its meeting of July 25, 2008, relative to their performance evaluations:

    a.

Approve a 3 percent increase in base salary for the General Manager, District Engineer, Auditor-Controller and Secretary; with the understanding that the effective date will be the first day of the current pay period, July 14, 2008.

Adopted

       
   
AYES (10): Directors Cochran, Dufty, Eddie, McGlashan, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (8): Directors Brown, Grosboll, Hernández, Kerns, McGoldrick, Reilly and Sandoval; Second Vice President Ammiano
       
  c.

Discussion by the Board

  • First Vice President stated, for the record, that the members of the Board of Directors are particularly proud of the four Officers serving the District, and are pleased and thankful for the exemplary work they do for the District.
  • President Moylan also expressed his appreciation for the fine work performed by the Officers of the District.
       
ADJOURNMENT
       
11.
All business having been concluded, the meeting was adjourned at 10:45 a.m., in the memory of Michael F. O’Driscoll, Esther Johnson, Rose Potenza Theodores and Patrick J. Dolan.
       
       

Respectfully submitted,

/s/ Janet S. Tarantino
Secretary of the District