13-2008

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

JULY 11, 2008

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, July 11, 2008, at 10:00 a.m., President Moylan presiding.

ROLL CALL

Directors Present (15): Directors Brown, Cochran, Eddie, Kerns, McGlashan, McGoldrick, Newhouse Segal, Pahre, Reilly, Sanders, Sandoval and Stroeh; Second Vice President Ammiano; First Vice President Boro; President Moylan

Directors Absent (3): Directors Dufty, Grosboll and Hernández

[On this date, there was one vacancy on the Board of Directors.]

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorneys David J. Miller and Madeline Chun; Deputy General Manager/Bus Division Teri W. Mantony; Deputy General Manager/Ferry Division James P. Swindler; Public Affairs Director Mary C. Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Patsy Whala

Visitors Present: None

PLEDGE OF ALLEGIANCE

Director J. Dietrich Stroeh led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment

CONSENT CALENDAR

Attorney David Miller advised that the matter listed on the Agenda as Item No. 4.d., Claim of Bob Thompson, should be acted upon as Amended Claim of Bob Thompson, as new information relative to the claim had been received subsequent to the posting of the Agenda.

Directors STROEH/EDDIE moved approval of the Consent Calendar, as amended. All items were approved by the following vote of the Board of Directors:

AYES (11): Directors Brown, Cochran, Eddie, Kerns, Newhouse Segal, Pahre, Reilly and Stroeh; Second Vice President Ammiano; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (6): Directors Dufty, Grosboll, Hernández, McGlashan, McGoldrick and Sandoval
ABSTAIN (1): Director Sanders


1.	Approve the Minutes of the Following Meetings:

	a.	Building and Operating Committee/Committee of the Whole of June 26, 2008;
	b.	Finance-Auditing Committee/Committee of the Whole of June 26, 2008;
	c.	Regular Meeting of the Board of Directors of June 27, 2008. Carried

2.	Denial of Claims

	a.	Subrogation Claim of California State Automobile Association (Insured: George Abu Yashi Carried
	b.	Subrogation Claim of State Farm Insurance (Insured: James Wirth) Carried
	c.	Claim of Clay Hammond Carried
	d.	Amended Claim of Bob Thompson Carried

3.	Ratify Actions by the Auditor-Controller Resolution No. 2008-062 (Finance-Auditing Committee, June 26, 2008) ratifies actions taken by the Auditor-Controller, as follows:

	a.	Ratify commitments and/or expenditures for the period May 1, 2008, through May 31, 2008, totaling $40,000.00;
	b.	Ratify investments made by the Auditor-Controller during the period May 13, 2008, through June 16, 2008, as follows;

Security	Purchase Date	Maturity Date	Original Cost	Percent Yield
Dexia Delaware LLC Comm. Paper	05/31/08	06/30/08	334,902.40	2.46
Barclays Bank PLC NY Cert Deposit	05/30/08	08/29/08	5,550,000.00	2.70
Banque National De Paris Cert Deposit	06/04/08	07/07/08	5,000,000.00	2.35
CBA (Delaware) Finance Comm. Paper	06/04/08	07/07/08	3,492,588.75	2.31
Rabobank USA Fin Comm. Paper	06/04/08	07/07/08	3,841,706.46	2.36
Bank of America NA Bank Accep.	06/05/08	06/17/08	1,998,533.33	2.20
FHLMC Disc Note	06/05/08	07/21/08	5,509,821.60	2.16
FHLB Notes	06/12/08	06/08/12	3,704,237.50	4.31
Svenska Handelsbank Inc Comm. Paper	06/12/08	07/15/08	6,242,661.04	2.51


	c.	Authorize the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between June 17, 2008, and July 14, 2008, and all other funds not required to cover expenditures that may become available; and,

	d.	Accept the Investment Report for May 2008 prepared by PFM Asset Management, LLC. Adopted

GENERAL MANAGER'S REPORT

4.	Presentation of Employee of the Month Award for July 2008 to Joe Gallow, Bus Operator, Bus Division President Moylan presented the Employee of the Month Award for July 2008 to Joe Gallow, Bus Operator, Bus Division, and expressed his congratulations on behalf of the Board of Directors.

ATTORNEY’S REPORT

5.	Attorney David Miller reported that all items contained in the Attorney’s Report were informational.

ENGINEER’S REPORT

6.	A written report is presented to the Board of Directors by the District Engineer at the second Board meeting of the month. At the meeting, District Engineer Denis Mulligan reported that on July 18, 2008, the District released the Draft Environmental Impact Report/Environmental Assessment (Draft EIR/EA) for the proposed project to construct a physical suicide deterrent system on the Golden Gate Bridge. He stated that the release of the Draft EIR/EA was well-publicized in the local press, and that a formal 45-day public comment period has commenced. He further stated that the District will hold two public meetings to receive comments on the Draft EIR/EA, one to be held in Marin County on July 22, 2008, at the Embassy Suites Hotel in San Rafael, CA, and the other to be held in San Francisco on July 23, 2008, at the Port Commission Hearing Room in the San Francisco Ferry Building, San Francisco, CA. Celia Kupersmith stated that there was a numerical error with respect to the cost estimates for one of the physical suicide deterrent system alternatives in the original version of the Draft EIR/EA that was released to the local media. The error has since been corrected in the Draft EIR/EA and the media have been notified of the correction. Mr. Mulligan, for the record, explained that the draft EIR/EA includes one “No-Build” alternative and five “Build” alternatives, and that all of the “Build” alternatives have similar cost estimates ranging from $40 million to $50 million. In the original version of the Draft EIR/EA, it was incorrectly stated that cost estimate for the net alternative was $25 million. Mr. Mulligan apologized for the error and stated that the cost estimate for the net alternative is the same as that of the other four “Build” alternatives. Discussion ensued, including the following: Director Sanders requested that staff provide the Board with information regarding the operational staff costs associated with responding to Golden Gate Bridge suicide attempts so that the Board can make an informed decision with respect to the operational expenses associated with each of the physical suicide deterrent system alternatives. Director Newhouse Segal inquired regarding the operational staff costs associated with the physical suicide deterrent system net alternative, as well as how such an alternative would impact Bridge operations. In response, Mr. Mulligan stated that all of the physical suicide deterrent system alternatives will impact Bridge operations in different ways, but to a similar degree. Director McGoldrick commented that the Eiffel Tower in Paris, France has an effective suicide barrier that has a negligible effect on the aesthetics of the Eiffel Tower.

REPORT OF THE FINANCE-AUDITING COMMITTEE MEETING OF JULY 10, 2008

7.	Authorize Filing a Grant Application with the Bay Area Air Quality Management District for FY 08/09 Transportation Fund for Clean Air Program Grant Funds to Support Larkspur Ferry Shuttle Operations Directors STROEH/COCHRAN Resolution No. 2008-063 authorizes the General Manager or her designee to execute for and on behalf of the Golden Gate Bridge, Highway and Transportation District any actions necessary relative to the filing of applications with the Bay Area Air Quality Management District for FY 08/09 Transportation Fund for Clear Air Grant Program funds to support a two-year peak period ferry feeder service between Fairfax/Sir Francis Drake and the Larkspur Ferry Terminal for a total project cost of $648,614 (90% Federal/10% District). Adopted AYES (12): Directors Brown, Cochran, Eddie, Kerns, Newhouse Segal, Pahre, Reilly, Sanders and Stroeh; Second Vice President Ammiano; First Vice President Boro; President Moylan NOES (0): None ABSENT (6): Directors Dufty, Grosboll, Hernández, McGlashan, McGoldrick and Sandoval

8.	Approve Actions Relative to Filing an Application with the Metropolitan Transportation Commission for FY 08/09 Transportation Development Act, State Transit Assistance and Regional Measure 2 Operating Funds to Support Bus, Ferry and Paratransit Services Directors STROEH/KERNS Resolution No. 2008-064 authorizes the General Manager or her designee to file an application with the Metropolitan Transportation Commission for FY 08/09 Transportation Development Act, State Transit Assistance and Regional Measure 2 operating funds to support bus, ferry and paratransit services. Adopted AYES (12): Directors Brown, Cochran, Eddie, Kerns, Newhouse Segal, Pahre, Reilly, Sanders and Stroeh; Second Vice President Ammiano; First Vice President Boro; President Moylan NOES (0): None ABSENT (6): Directors Dufty, Grosboll, Hernández, McGlashan, McGoldrick and Sandoval

9.	Approve a Base Toll Increase on the Golden Gate Bridge Directors STROEH/KERNS Ordinance No. 2008-02 approves the following actions relative to the implementation of a Golden Gate Bridge base toll increase, effective September 1, 2008:

	a.	Approve a Golden Gate Bridge base toll, as follows:

Basic Auto Rate (2-axle)	Cash FasTrak	$6.00 $5.00
Axle Rate (per axle if more than 2)	Cash FasTrak	$3.00 $2.50
Rate for Persons with Disabilities with valid District identification card		50% of applicable cash rate


	b.	Find that the increase in the base toll is necessary for the purpose of: 1) meeting operating expenses, b) purchasing or leasing supplies, equipment or materials, c) meeting financial reserve needs and requirements, and, d) obtaining funds for capital projects necessary to maintain service within existing service areas; and, therefore exempt under Section 21080(b)(8) of the Public Resources Code; and,

	c.	Take no action on the variable toll options until some time in the future when more definitive feedback from the U.S. Department of Transportation officials has been received regarding the proposed options. Adopted

	AYES (12): Directors Brown, Cochran, Eddie, Kerns, Newhouse Segal, Pahre, Reilly, Sanders and Stroeh; Second Vice President Ammiano; First Vice President Boro; President Moylan NOES (0): None ABSENT (6): Directors Dufty, Grosboll, Hernández, McGlashan, McGoldrick and Sandoval

10.	Authorize Execution of a Professional Services Agreement with Capital Accounting Partners, LLC, Relative to Request for Proposals No. 2009-D-3, OMB A-87/Cost Allocation Plans and Indirect Cost Rates Directors STROEH/PAHRE Resolution No. 2008-065 authorizes execution of a Professional Services Agreement with Capital Accounting Partners, LLC, Sacramento, CA, relative to Request for Proposals No. 2009-D-3, OMB A-87 Cost Allocation Plans and Indirect Cost Rates, in the amount of $127,000, for a five-year term, covering seven cost plan years, for the development of indirect cost allocation plans/indirect cost rate proposals; with the understanding that requisite funds are available in the FY 08/09 District Division Operating Budget, and that requisite funds for the remaining years will be included in the District Division Operating Budgets for FY 09/10 through FY 12/13. Adopted AYES (13): Directors Brown, Cochran, Eddie, Kerns, McGlashan, Newhouse Segal, Pahre, Reilly, Sanders and Stroeh; Second Vice President Ammiano; First Vice President Boro; President Moylan NOES (0): None ABSENT (5): Directors Dufty, Grosboll, Hernández, McGoldrick and Sandoval

11.	Authorize Execution of the Fourth Amendment to the Professional Services Agreement with GIRO, Inc., Relative to Contract No. 97-BT-8, Purchase, Delivery, Installation and Support of Software Program for Golden Gate Transit Fixed Route Scheduling System Directors STROEH/BROWN Resolution No. 2008-066 approves the following actions relative to Contract No. 97 BT 8, Purchase, Delivery, Installation and Support of Software Program for Golden Gate Transit Fixed Route Bus Scheduling System:
	a.	Authorize execution of a fourth amendment to the Professional Services Agreement with GIRO, Inc., Montreal, Quebec, Canada, in an amount not to exceed $119,226, to cover costs associated with an increase in the scope of services relative to system upgrades, software licenses and consulting hours; and,
	b.	Authorize a budget increase in the FY 08/09 Bus Transit Division Capital Budget in the amount of $60,000, to be funded from District reserves, for a total project budget in the amount of $455,000 (69% Federal/31% District). Adopted

	AYES (13): Directors Brown, Cochran, Eddie, Kerns, McGlashan, Newhouse Segal, Pahre, Reilly, Sanders and Stroeh; Second Vice President Ammiano; First Vice President Boro; President Moylan NOES (0): None ABSENT (5): Directors Dufty, Grosboll, Hernández, McGoldrick and Sandoval

SPECIAL ORDER OF BUSINESS

12.	Announcement by the General Manager Ms. Kupersmith announced that there will be no Committee meetings held on Thursday, July 24, 2008, as originally scheduled, and that the schedule of meetings for Friday, July 25, 2008, is as follows: 9:30 a.m. Finance-Auditing Committee 10:00 a.m. Board of Directors Meeting

ADJOURNMENT

13.	All business having been concluded, the meeting was adjourned at 10:40 p.m., in the memory of Marian Watson Beeken and Wah Jow Tom.

Respectfully submitted,

/s/ Janet S. Tarantino
Secretary of the District