3-2008

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

FEBRUARY 8, 2008

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, February 8, 2008, at 10:00 a.m., President Moylan presiding.

ROLL CALL

Directors Present (16): Directors Brown, Cochran, Dufty, Eddie, Hernández, Kerns, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly, Sanders, Sandoval and Stroeh; First Vice President Boro; President Moylan

Directors Absent (3): Directors Grosboll and McGlashan; Second Vice President Ammiano

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/Administration and Development Teri W. Mantony; Assistant Clerk of the Board Karen B. Engbretson; Executive Assistant to the General Manager Amorette Ko

Visitors Present: Norman Rolfe, San Francisco Tomorrow; Jerry Grace, Berkeley Resident

PLEDGE OF ALLEGIANCE

Director Mike Kerns led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

Norman Rolfe reiterated comments he had made at previous meetings of the Board of Directors, expressing general opposition to the Presidio Parkway option for the reconstruction of Doyle Drive, and urged the Board to take a position of opposition to the San Francisco County Transportation Authority’s plans to institute tolling on Doyle Drive. He provided copies of four handouts to the Secretary of the District that he requested be distributed to the Board of Directors.

Jerry Grace made general comments about the items on the Agenda scheduled for action by the Board of Directors, and wished a Happy New Year to everyone.

CONSENT CALENDAR

Directors STROEH/EDDIE moved approval of the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (16): Directors Brown, Cochran, Dufty, Eddie, Hernández, Kerns, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly, Sanders, Sandoval and Stroeh; First Vice President Boro; President Moylan

NOES (0): None

ABSENT (3): Directors Grosboll and McGlashan; Second Vice President Ammiano

 

       
1.

Approve the Minutes of the Following Meetings:

       
  a. Building and Operating Committee/Committee of the Whole of January 24, 2008;
  b. Finance-Auditing Committee/Committee of the Whole of January 25, 2008; and,
  c.

Regular Meeting of the Board of Directors of January 25, 2008.

Carried

       
2. Denial of Claims
       
  a.

Insufficient Claim of Eric Story

Carried

  b.

Subrogation Claim of State Farm Insurance
(Insured: Beatrice MacDermott)

Carried

  c.

Claim of Beatrice MacDermott

Carried

  d.

Claim of Julius Adikarta

Carried

  e.

Subrogation Claim of Allstate Insurance
(Insured: US 3 Fine Foods, LLC)

Carried

  f.

Claim of Joseph Hok

Carried

       
3.
Ratify Actions by the Auditor-Controller
Resolution No. 2008-008
(Finance-Auditing Committee, January 25, 2008) ratifies actions taken by the Auditor-Controller, as follows:
       
  a. Ratify commitments and/or expenditures for the period December 1, 2007, through December 31, 2007, totaling $67,859.00;
  b. Ratify investments made by the Auditor-Controller during the period December 6, 2007, through January 14, 2008, as follows;
     
SECURITY

PURCHASE

DATE

MATURITY

DATE

ORIGINAL

COST

PERCENT

YIELD

Royal Bank of Scotland (NY) Certificate of Deposit
12/06/07
03/13/08
7,004,221.28
5.15
Calyon NY Certificate of Deposit
12/26/07
03/26/08
2,132,000.00
4.76
BNP Paribas Finance, Inc. Commercial Paper
01/04/08
05/05/08
7,143,491.46
4.40
UBS Fin Delaware, LLC Commercial Paper
01/04/08
05/05/08
1,092,651.49
4.42
UBS Fin Delaware, LLC Commercial Paper
01/07/08
04/04/08
6,146,704.98
4.35
Barclay US Funding, LLC Commercial Paper
01/08/08
05/07/08
5,198,474.94
4.30
Calyon North America, Inc. Commercial Paper
01/08/08
05/07/08
4,929,000.00
4.32
Citigroup Funding, Inc.
Commercial Paper
01/08/08
06/04/08
2,209,762.50
4.43
     
  c.
Authorize the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between January 15, 2008, and February 11, 2008, as well as the investment of all other funds not required to cover expenditures that may become available; and,
     
  d.

Accept the Investment Report for December 2007 prepared by PFM Asset Management, LLC.

Adopted

     
GENERAL MANAGER'S REPORT
     
4.

Announcement of the Public Hearing Date for the Proposed Toll Increase

General Manager Celia Kupersmith announced that the public hearing, as part of the public outreach program for a proposed increase in the Golden Gate Bridge toll, will take place on June 11, 2008, at 7:00 p.m., in the Board of Supervisors Chambers, County of Marin County, 3501 Civic Center Drive, San Rafael, CA.

Discussion ensued, including the following:

  • Director Newhouse Segal inquired as to whether delaying the public hearing until June 2008 will, in turn, delay the implementation of the proposed toll increase. In response, Ms. Kupersmith answered in the affirmative, noting that with the public hearing taking place in early June 2008, the Board would likely be considering action on the proposed toll increase in July 2008, with anticipated implementation no later than September 1, 2008.
     
5.

Presentation of Employee of the Month Award for February 2008 to Carmel O’Hara, Payroll Administrator, District Division

President Moylan presented the Employee of the Month Award for February 2008 to Carmel O’Hara, Payroll Administrator, District Division, and expressed his congratulations on behalf of the Board of Directors.

     
ATTORNEY’S REPORT
     
6. Attorney David Miller reported that all items contained in the Attorney’s Report were informational.
     
ENGINEER’S REPORT
     
7.
No written or oral reports were presented by District Engineer Denis Mulligan. A written report is presented to the Board of Directors by the District Engineer at the second Board meeting of the month.
     
REPORT OF THE TRANSPORTATION COMMITTEE MEETING OF FEBRUARY 7, 2008
     
8.

Authorize Execution of an Agreement with the County of Marin, Department of Public Works, for Provision of the Fourth Year of the Muir Woods Shuttle Bus Demonstration Project for the Summer of 2008

Directors COCHRAN/BROWN
Resolution No. 2008-009
authorizes execution of an Agreement with the County of Marin, Department of Public Works, for provision of the fourth year of the Muir Woods Shuttle Bus Demonstration Project for the summer of 2008, beginning Saturday, May 3, 2008, through Sunday, September 28, 2008, with a round-trip fare of $3.00 for adults and a round-trip fare of $1.00 for seniors, youths and persons with disabilities, to be collected in the westbound direction only, for an approximate cost of $278,369, to be paid for by the County of Marin; with the further understanding that the following modifications will be made to the Muir Woods Shuttle service:

  1. An additional bus will be added for the service between Marin City and Muir Woods; and,
  2. Larger buses will be used, and an additional bus will be added during the early afternoon for the service between the Sausalito Ferry and Muir Woods.

Adopted

AYES (16): Directors Brown, Cochran, Dufty, Eddie, Hernández, Kerns, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly, Sanders, Sandoval and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (3): Directors Grosboll and McGlashan; Second Vice President Ammiano

     
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JANUARY 10, 2008
     
9.

Approve Actions Relative to Filing an Application with the Metropolitan Transportation Commission for Programming RTIP/STIP Funds to Support the Golden Gate Bridge Moveable Median Barrier Project

Directors STROEH/KERNS
Resolution No. 2008-010
authorizes the General Manager or her designee to execute for and on behalf of the Golden Gate Bridge, Highway and Transportation District any actions necessary, including submitting the related certification of assurances, relative to the filing of an application with the Metropolitan Transportation Commission for programming 2008 Regional Transportation Improvement Program/State Transportation Improvement Program funds in the amount of $20 million to support the Golden Gate Bridge Moveable Median Barrier Project.

Adopted

AYES (16): Directors Brown, Cochran, Dufty, Eddie, Hernández, Kerns, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly, Sanders, Sandoval and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (3): Directors Grosboll and McGlashan; Second Vice President Ammiano

     
REPORT OF THE RULES POLICY AND INDUSTRIAL RELATIONS COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF FEBRUARY 8, 2008
     
10.

Approve Amendments to the Procurement Manual and the Rules of the Board Regarding Procurement Processes

Directors PAHRE/STROEH
Resolution No. 2008-011
approves the following amendments to the Procurement Manual and the Rules of the Board:

     
  a.

Amend Section III.B.4., of the Procurement Manual, Informal Bidding – Purchases Over $2,500 But Not Exceeding $20,000, to increase the threshold for telephone quotations for small purchase procurements from $5,000 to $10,000;

   
  b.
Amend Section III.C.1., Professional Services not Exceeding $7,500, to increase the threshold for professional services that do not require competitive quotations from $7,500 to $10,000;
     
  c.
Amend Section III.C.2., of the Procurement Manual, Service Contracts Not Exceeding $20,000, to increase the threshold from $20,000 to $25,000 for retaining services using a simplified negotiations process, and to revise the process to allow the District to solicit by oral or written request, proposals from an adequate number of qualified sources;
     
  d.
Amend Section IV.D.1., of the Procurement Manual, Notice Inviting Sealed Bids, to change the way sealed bids are advertised by minimally describing the contract in the advertisement, and referring the potential Bidder to the District’s website for the particulars;
     
  e.
Amend Section V.E., of the Procurement Manual, Request for Proposals (RFPs), to provide that the selection criteria should not weigh price as more important than the Proposer’s qualifications, experience and technical merits, if it may result in substandard service to the District, with the understanding that the Procurement and Retail Operations Director will review and approve the weighted selection criteria for all RFPs, with the exception of the RFPs administered by the Engineering Department, which in that case, the weighted selection criteria will be reviewed and approved by the District Engineer;
     
  f.
Amend Section I.B., of the Procurement Manual, Organizational Structure, and Rule V of the Rules of the Board, Duties of the General Manager, to delegate authority to the General Manager to award contracts over $100,000, for the routine replacement of equipment, supplies and materials that result in a defined product only, with the understanding that said equipment, supplies and materials contracts should not have a policy impact and provided that such procurements are included in the District’s approved annual budget (examples of such contracts to include, but not be limited to: computers, compressors, printing of transit system timetables and guides, trucks, fuel and dry-docking); and with the further understanding that the Board of Directors’ approval will be required for all other contracts over $100,000, regardless of inclusion in the approved annual budget, including routine, recurring service contracts that do not result in a defined product at their conclusion (examples of such contracts to include, but not limited to: janitorial services, window washing services, revenue collection services and security guard services); and,
     
  g.

After a one-year period, staff will submit a report to the Rules, Policy and Industrial Relations Committee outlining the impacts of these changes to the Procurement processes, identifying cost or time savings achieved through this efficiency initiative.

Adopted

     
 
AYES (16): Directors Brown, Cochran, Dufty, Eddie, Hernández, Kerns, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly, Sanders, Sandoval and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (3): Directors Grosboll and McGlashan; Second Vice President Ammiano
     
ADJOURNMENT
     
11.
All business having been concluded, the meeting was adjourned at 10:55 a.m., in the memory of Bridget A. Grogan, Judy Pilger, Gail Forni, Francis Lawton, Bob Bordin, Frederick Boughton, Jay Hummer and Charlene Ragghianti Wolf.
     

 

Respectfully submitted,
/s/ Janet S. Tarantino
Secretary of the District