rules071012min

October 12, 2007

REPORT OF THE RULES, POLICY AND INDUSTRIAL
RELATIONS COMMITTEE/COMMITTEE OF THE WHOLE

Honorable Board of Directors
Golden Gate Bridge, Highway
and Transportation District

Honorable Members:

A meeting of the Rules, Policy and Industrial Relations Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, October 12, 2007, at 9:35 a.m., Chair Pahre presiding.

Committee Members Present (6): Chair Pahre; Vice Chair Hernández; Directors Grosboll, McGlashan, Newhouse Segal and Sandoval
Committee Members Absent (3): Directors McGoldrick and Sanders; President Moylan (Ex Officio)
Other Directors Present (5): Directors Boro, Cochran, Eddie, Middlebrook and Reilly

Committee of the Whole Members Present (11): Directors Cochran, Eddie, Grosboll, Hernández, McGlashan, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; First Vice President Boro
Committee of the Whole Members Absent (8): Directors Brown, Dufty, Kerns, McGoldrick, Sanders and Stroeh; Second Vice President Ammiano; President Moylan

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/Administration and Development Teri W. Mantony; Assistant Clerk of the Board Patsy Whala

Visitors Present: None


1.	Approve the Reclassification of Two Positions in the Budget and Analysis Unit of the Auditor-Controller’s Department and Amend the Table of Organization In a memorandum to Committee, Acting Director of Human Resources Harvey Pye, Deputy General Manager/Administration and Development Teri Mantony and General Manager Celia Kupersmith reported on staff’s recommendation to approve the reclassification of two positions in the Budget and Analysis Unit of the Auditor-Controller’s Department to better reflect the roles and responsibilities of these positions, as well as the new requirements under the Auditor-Controller’s authority. The report described how environmental legislation changes, technology applications and innovation have created a need for the District to expand the roles and responsibilities of these two positions in the Auditor-Controller’s Department. The two positions described below are being aligned internally with positions that have program responsibility and project management skills’ requirements. Electronic Revenue Collection Program Manager The report stated that the responsibilities of the Electronic Toll Collection (ETC) Financial Analyst include oversight and administration of the FasTrak® (FasTrak) Program, as well as coordination with other transit agencies that participate in FasTrak and supervision of the FasTrak Customer Service Center. In addition, it is being recommended that the responsibilities of the ETC Financial Analyst position be expanded to provide TransLink® management oversight and supervision of an analyst position. This position will fall into the Tier 2 category, and will be eligible for compensatory time. It is recommended that the title of the ETC Financial Analyst position be changed to Electronic Revenue Collection Program Manager, with the salary range of $83,138 to $100,464, including fringe benefits. Financial Management and Business Process Manager The report also stated that the responsibilities of the Business Process Analyst include performing complex administrative, budgetary, financial and operational analyses, as well as being responsible for oversight of the District’s audit programs. This position also is responsible for review of financial programs Districtwide to recommend improvements in procedures addressing quality, efficiency and economy. In addition, it is being recommended that the responsibilities of the Business Process Analyst position be expanded to include debt management, financial investment management, including work related to the performance of the District’s 457 plans and actuarial valuations. It is also being recommended that the position support the new OPEB Trust Board which Board is responsible for overseeing the OPEB Retirement Investment Trust, the retiree medical benefits program. It is recommended that the title of the Business Process Analyst position be changed to Financial Management and Business Process Manager, with a salary range of $83,138 to $100,464, including fringe benefits. This position will fall into the Tier 2 category, and will be eligible for compensatory time. If the Board approves the reclassification of this position, the incumbent in the position will be a direct appointment to the reclassified position, in accordance with District policy. The incumbent meets all the qualifications of the newly reclassified position, and is the only staff person who qualifies for the new role. The report further stated that the annual incremental cost of these two reclassifications is approximately $26,275. The additional expense for FY 07/08 amounts to approximately $16,425, and said expense will be absorbed in the Auditor-Controller’s existing budget through salary and other miscellaneous savings. The additional funds will be budgeted in future years through the annual budget process. A copy of the report is available in the Office of the District Secretary and on the District’s web site. At the meeting, Teri Mantony summarized the staff report, stating that this recommendation is about organizational change in the Budget and Programs Analysis Unit in the Auditor-Controller’s Office. Ms. Mantony noted that these two positions are undergoing significant restructuring because the work at the District is different today than what it was when these jobs were originally created. Discussion ensued, including the following: Director Sandoval inquired as to the financial impact these two proposed reclassifications would have on the FY 07/08 budget. In response, Ms. Mantony stated that the proposed changes will require an annual budget increase in the amount of $26,275. She further stated that the additional cost of $16,425 for the remaining of FY 07/08 will be obtained through salary and other miscellaneous savings that will be accrued throughout the FY 07/08 Auditor-Controller’s budget. Director Boro expressed support for the recommendation and commented that the proposed changes to the positions in the Budget and Programs Analysis Unit of the Auditor-Controller’s Department were discussed at the Advisory Committee for Review of Officers of the District by Auditor-Controller Joseph Wire during his past performance evaluation. He further stated that at that time, Mr. Wire was encouraged to make this change happen. Staff recommended, and the Committee concurred by motion made and seconded by Directors BORO/NEWHOUSE SEGAL to forward the following recommendation to the Board of Directors for its consideration: RECOMMENDATION The Rules, Policy and Industrial Relations Committee recommends that the Board of Directors approve the reclassification of two positions in the Budget and Analysis Unit of the Auditor-Controller’s Department in the District Division, to better reflect the roles and responsibilities of these positions, as well as the new requirements under the Auditor-Controller’s authority, effective October 22, 2007, as follows:
	a.	Reclassify the Electronic Toll Collection Financial Analyst position to Electronic Revenue Collection Manager, with a salary range of $83,138 to $100,464, plus fringe benefits;
	b.	Reclassify the Business Process Analyst position to Financial Management and Business Process Manager, with a salary range of $83,138 to $100,464, plus fringe benefits; and,
	c.	Amend the Human Resources Guide accordingly;
	with the understanding that these positions fall into the Tier 2 category and will be eligible for compensatory time; and, with the further understanding that requisite funds are available in the FY 07/08 District Division Operating Budget in the amount of $16,425, through salary and other miscellaneous savings. Action by the Board at its meeting of October 26, 2007 - Resolution NON-CONSENT CALENDAR

	AYES (11): Directors Cochran, Eddie, Grosboll, Hernández, McGlashan, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; First Vice President Boro NOES (0): None

2.	Public Comment There was no public comment.

3.	Adjournment All business having been concluded, the meeting was declared adjourned at 9:45 a.m.

Respectfully submitted,
/s/ Barbara L. Pahre, Chair
Rules, Policy and Industrial Relations Committee