January 25, 2007
(For Board: February 9, 2007)

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, January 25, 2007, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (7): Chair Eddie; Directors Martini, Middlebrook and Stroeh; President Moylan (Ex Officio). Chair Eddie appointed Directors Cochran and Pahre Committee Members Pro Tem for this meeting only.

Committee Members Absent (4): Vice Chair Reilly; Directors Ammiano, Boro and Hernández

Other Directors Present (0): None

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney Madeline Chun; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Ferry Division James P. Swindler; Public Affairs Director Mary C. Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Patsy Whala

Visitors Present: Gary Stephens and Damien Stephens, Stephens Construction, Inc.

       
1.
Authorize Award of Contract No. 2007-B-6, Toll Booth Video Recording System, to Huser Integrated Technologies, Inc.
       
 

In a report to Committee, Deputy General Manager Kary Witt and General Manager Celia Kupersmith reported on staff’s recommendation to upgrade the District’s existing toll booth video recording system to ensure compatibility with the new FasTrak® toll lane equipment. The report stated that, in conjunction with the installation of the original FasTrak® system in 1999, a VHS video system and two cameras per lane were purchased for security and asset protection, as well as for customer service complaint resolution. In 2002, the VHS system was replaced by a digital recording system that is now outdated. Staff recommends replacement with a state-of-the-art digital video recording system that has improved security application features, improved video quality, with the capacity to accommodate an additional camera that was added to each lane in recent years, and the ability to interface to the new FasTrak® toll system.

The report also stated that staff prepared plans and specifications for Contract No. 2007-B-6 and advertised for bids. On Tuesday, January 9, 2007, six bids were received and publicly read. The report further stated that staff, the Disadvantaged Business Enterprise (DBE) Program Administrator and the Attorney evaluated the bids and concluded that the apparent low bidder Huser Integrated Technologies, Inc., has submitted all required documents and that its bid is technically responsive to the specifications. The DBE Program office has determined that Huser Integrated Technologies, Inc., is not a certified DBE; therefore, no DBE participation is anticipated during the performance of the contract.

This project is included in the FY 06/07 Bridge Division Capital Budget and is 100% District funded. Requisite funds are available to support award of this contract in the amount of $174,421.22. A copy of the report is available from the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MIDDLEBROOK to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

       
 

The Building and Operating Committee recommends that the Board of Directors authorize award of Contract No. 2007-B-6, Toll Booth Video Recording System, to Huser Integrated Technologies, Inc., Portland, OR, in the amount of $174,421.22, to provide a state-of-the-art digital video recording system with the ability to interface to the new FasTrak® toll system, with the understanding that requisite funds (100% District) are available in the FY 06/07 Bridge Division Capital Budget.

Action by the Board – Resolution
NON-CONSENT CALENDAR

       
 
AYES (7): Chair Eddie; Directors Cochran, Martini, Middlebrook, Pahre and Stroeh; President Moylan (Ex Officio)
NOES (0): None
ABSENT (4): Vice Chair Reilly; Directors Ammiano, Boro and Hernández
       
 

[Note:  The above recommendation was forwarded to the Board of Directors meeting of January 26, 2007, for action.]

       
2.
Approve Actions Relative to the Award of Contract No. 2007-FT-5, Larkspur Ferry Terminal Fuel Pipeline Replacement, to Stephens Construction, Inc.
       
 

In a report to Committee, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on staff’s recommendation to approve actions relative to Contract No. 2007-FT-5, Larkspur Ferry Terminal Fuel Pipeline Replacement, to replace the existing diesel fuel pipeline system at the Larkspur Ferry Terminal, including an upgrade to marine grade stainless steel piping and the installation of control valves, platforms and bollards.

The report provided background information on the Larkspur Ferry Terminal fuel pipeline, which was originally constructed in 1975 to transfer diesel fuel from the District’s storage tanks to the fueling stations at Berths 1, 2 and 3. The pipeline is located under the terminal’s concrete deck above Bay waters and has been subjected to severe salt air and tidal exposure. After 30 years of usage the pipeline has developed substantial corrosion and deterioration and must be replaced in order to maintain safe and reliable fueling operations and to ensure a long useful life with low maintenance. The report noted that the pipeline will be located closer to the edge of concrete platform at a higher elevation for easier access, inspection and maintenance.

The report also stated that staff prepared the plans and specifications for Contract No. 2007-FT-5 and advertised for bids. On January 16, 2007, three bids were received and publicly read. The report further stated that staff, the Disadvantaged Business Enterprise (DBE) Program Administrator and the Attorney evaluated the bids and concluded that the apparent responsive, responsible low bidder is Stephens Construction, Inc., with a bid price of $543,088. In addition, the DBE Program Administrator has determined that Stephens Construction, Inc., has complied with the DBE requirements applicable to this contract and, although no specific DBE goal was established, no DBE participation is anticipated during the performance of the project. This project in included in the FY 06/07 Ferry Division Capital Budget and is 100% District funded. A copy of the report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Mr. Mulligan summarized the staff report and stated that the fuel pipeline is at the end of its useful life and the District will be replacing it with a modern marine-grade stainless steel pipeline. He also stated that the fuel pipeline is under the concrete deck that is located in the splash zone of the Bay waters, which location is subject to a highly corrosive environment. He noted that it would be prudent for replacement at this juncture.

Discussion ensued, including the following:

  • Director Cochran inquired as to whether there has been any leakage from the District’s pipelines. In response, Mr. Mulligan stated that no leakage has occurred, noting that the District’s fuel pipelines are subject to strict environmental regulations.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

       
 

The Building and Operating Committee recommends that the Board of Directors approve the following actions relative to the award of Contract No. 2007-FT-5, Larkspur Ferry Terminal Fuel Pipeline Replacement:

  a.
Authorize award of Contract No. 2007-FT-5 to Stephens Construction, Inc., Arnold, CA, in the amount of $543,088 (100% District);
  b.
Authorize a contract contingency fund in the amount of $54,308, equal to 10% of the contract award; and,
  c.

Authorize a budget increase in the amount of $68,000 in the FY 06/07 Ferry Division Capital Budget to be funded with a transfer from the FY 06/07 District Division Operating Budget, subject to the concurrence of the Finance-Auditing Committee at its meeting of January 25, 2007.

Action by the Board – Resolution
NON-CONSENT CALENDAR

       
 
AYES (7): Chair Eddie; Directors Cochran, Martini, Middlebrook, Pahre and Stroeh; President Moylan (Ex Officio)
NOES (0): None
ABSENT (4): Vice Chair Reilly; Directors Ammiano, Boro and Hernández
       
 

[Note:  The above recommendation was forwarded to the Board of Directors meeting of January 26, 2007, for action.]

       
3.

Authorize Execution of Change Order Nos. 1, 2 and 3 to Contract No. 2007-FT-7, Vessel Refurbishment, with Bay Ship & Yacht Co.

       
 

In a memorandum to Committee, Deputy General Manager/Ferry Division James Swindler and General Manager Celia Kupersmith reported on staff’s recommendation to authorize execution of Change Order Nos. 1, 2 and 3 to Contract No. 2007-FT-7, Vessel Refurbishment, for changes to the scope of work relative to upgrading and refurbishment of the interior and exterior passenger spaces on the District’s Spaulding-class vessel M.S. Marin.

The report stated that the Board of Directors, by Resolution No. 2006-084 at its meeting of October 27, 2006, authorized award of Contract No. 2007-FT-7 to Bay Ship & Yacht Co., Alameda, CA, in the total amount of $6,199,632, which included all Category “A” items, in the amount of $5,522,746, and certain Category “B” items, in an amount not to exceed $676,886. The contemplated work on the M.S. Marin focused primarily on passenger space furnishings and systems, including a new modern handicap lift that complies with Americans with Disabilities Act (ADA) rules for passenger vessels, as well as bicycle stowage on the lower (main) deck aft.

The report stated that the scope of work relative to the three change orders is as follows:

       
  1.
Change Order No. 1 will provide for the procurement of five embarkation doors.  The technical specifications called for the doors to be furnished by the District.  Staff determined that it was more feasible for the shipyard to order the doors directly from the supplier, in which the shipyard would take direct responsibility for coordinating the delivery and installation.  Also, staff has performed a price analysis and determined that the price is fair and reasonable.
   
  2.
Change Order No. 2 will provide for the material and the labor to install additional structural fire protection insulation, which corrects an error by the Naval Architect in calculating the amount of insulation necessary to accomplish the task. The discrepancy was discovered after the shipyard had removed the ceiling and physically measured the areas requiring insulation. The Naval Architect revised the design at no cost to the District.  The cost of the additional insulation is in accordance with the unit price that was bid for this item.
   
  3.
Change Order No. 3 cancels award of Item No. 17, Reduction Gear Refurbishment, of the Category “B” items, that was included in the contract with the shipyard, as this item is not necessary at this time.
       
 
This project is included in the FY 06/07 Ferry Division Capital Budget in the amount of $7,200,000 and is funded with 80% Federal funds and 20% District funds. Requisite funds are available in the contract contingency to fund the cost of Change Order Nos. 1 and 2 in the amount of $197,325. A copy of the report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Mr. Swindler summarized the staff report and provided an update on the progress of the refurbishment of the Spaulding-class vessel M.S. Marin. He stated that the shipyard stripped the interior of the vessel and is presently beginning the interior structural work and that the installation of electrical wiring, fire protection insulation, joiner panels and ceiling will begin next month. Mr. Swindler also described the unexpected circumstances that necessitated the change orders. He stated that the funds designated for Item No. 17, Reduction Gear Refurbishment, will be placed in the contract contingency fund for future Change Orders that may take place.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MARTINI to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize execution of Change Orders to Contract No. 2007 FT-7, Vessel Refurbishment, with Bay Ship & Yacht Co., as follows:

  a.
Authorize execution of Change Order No. 1, in the amount of $86,085, to provide for the procurement of five embarkation doors;
  b.
Authorize execution of Change Order No. 2, in the amount of $111,300, to provide for the material and the labor to install additional structural fire protection insulation; and,
  c.
Authorize execution of Change Order No. 3, to cancel award of Item No. 17, Reduction Gear Refurbishment, of the Category “B” items, in the amount of $119,492, that was included in the contract with the Bay Ship & Yacht Co.;
 

with the understanding that requisite funds are available in the FY 06/07 Ferry Division Capital Budget.

Action by the Board – Resolution
NON-CONSENT CALENDAR

       
 
AYES (7): Chair Eddie; Directors Cochran, Martini, Middlebrook, Pahre and Stroeh; President Moylan (Ex Officio)
NOES (0): None
ABSENT (4): Vice Chair Reilly; Directors Ammiano, Boro and Hernández
       
 
[Note:  The above recommendation was forwarded to the Board of Directors meeting of February 26, 2007, for action.]
       
4. Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board
       
 

The Committee was provided with copies of the agendas for the January 17, 2007 and December 20, 2006 meetings, and the minutes for the December 20, 2006 and November 15, 2006 meetings of the Sonoma-Marin Area Rail Transit District (SMART). Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Chair Eddie, one of the District’s representatives on the SMART Board of Directors (SMART Board), provided a brief summary of the meeting that was held on January 17, 2007, and stated that the SMART Board discussed an item related to the Northwestern Pacific Railroad. He stated that the SMART District has continued its discussions regarding the feasibility of placing the ballot measure for the one-quarter sales tax to fund SMART’s passenger rail service in Sonoma and Marin County on the November 2008 ballot.


Discussion ensued, including the following:

  • Director Pahre that Director Boro’s term as President and Chair of the SMART Board has expired and that Director Kerns is the newly appointed President and that Director McGlashan is the newly appointed Vice Chair. She noted that Director Kerns has formed a new Operating Committee on the SMART Board in conjunction with the Executive and Real Estate Committees.

Action by the Board – None Required

       
5. Status Report on Engineering Projects
   
 

In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

   
6. Public Comment
   
  There was no public comment.
   
7. Adjournment
   
 
All business having been concluded, the meeting was declared adjourned at 10:15 a.m.
   

 

Respectfully submitted,

/s/ James C. Eddie, Chair
Building and Operating Committee