19-2007

 

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

OCTOBER 12, 2007

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, October 12, 2007, at 10:00 a.m., Acting President Boro presiding.

ROLL CALL

Directors Present (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro

Directors Absent (4): Director Sanders and Stroeh; Second Vice President Ammiano; President Moylan

Staff Present: General Manager Celia Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/ Administration and Development Teri W. Mantony; Assistant Clerk of the Board Karen B. Engbretson

Visitors Present: None

PLEDGE OF ALLEGIANCE

Director Barbara L. Pahre led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment.

CONSENT CALENDAR

Directors BROWN/KERNS moved approval of the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (14): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro

NOES (0): None

ABSENT (5): Director Dufty, Sanders and Stroeh; Second Vice President Ammiano; President Moylan

 

     
1. Denial of Claims
     
  a.

Insufficient Claim of Frank T. Lopez

Carried

 

b.

Amended Claim of Ronald R. Potter

Carried

  c.

Claim of Francisco Tapia

Carried

  d.

Subrogation Claim of State Farm Insurance
(Insured: Joseph McCune)

Carried

     
2.

Ratify Actions by the Auditor-Controller

Resolution No. 2007-086 (Finance-Auditing Committee, September 27, 2007) ratifies actions taken by the Auditor-Controller, as follows:

     
  a.
Ratify commitments and/or expenditures for the period of August 1, 2007, through August 31, 2007, totaling $70,525.00;
   
  b.
Ratify investments made by the Auditor-Controller during the period August 14, 2007, through September 17, 2007, as follows;
     
SECURITY

PURCHASE

DATE

MATURITY

DATE

ORIGINAL

COST

PERCENT

YIELD

Barclays Funding, LLC Commercial Paper
08/15/07
09/17/07
8,944,710.45
5.40
Societe Generale NA Commercial Paper
08/15/07
9/18/07
8,055,935.39
5.53
UBS Fin Delaware, LLC Commercial Paper
08/20/07
09/20/07
6,015,869.37
5.43
AIG Funding, Inc. Commercial Paper
08/22/07
09/17/07
3,222,647.14
5.32
UBS Fin Delaware, LLC Commercial Paper
09/05/07
12/05/07
5,999,555.61
5.63
FNMA Disc Note
09/05/07
09/06/07
6,999,018.06
5.05
Citibank NA Certificate of Deposit
09/06/07
12/06/07
7,000,000.00
5.64
Barclays Funding, LLC Commercial Paper
09/11/07
01/11/08
12,110,494.94
5.64
UBS Fin Delaware, LLC Commercial Paper
09/11/07
01/11/08
6,035,475.04
5.60
Morgan Stanley Commercial Paper
09/11/07
01/04/08
8,089,386.10
5.71
JP Morgan Chase & CO Notes
09/12/07
06/01/11
5,067,400.00
5.19
     
  c.
Authorize the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between September 18, 2007, and October 15, 2007, and all other funds not required to cover expenditures that may become available; and,
     
  d.

Accept the Investment Report for August 2007 prepared by PFM.

Adopted

     
GENERAL MANAGER'S REPORT
     
3.
General Manager Celia Kupersmith reported that all items contained in the General Manager’s Report were informational.
     
ATTORNEY’S REPORT
     
4.
Attorney David Miller reported that all items contained in the Attorney’s Report were informational.
     
ENGINEER’S REPORT
     
5.

No written report was presented by District Engineer Denis Mulligan. A written report is presented to the Board of Directors by the District Engineer at the second Board meeting of the month.

At the meeting, Mr. Mulligan provided an update on the status of the Golden Gate Bridge Suicide Deterrent System (Suicide Deterrent) project, noting that the environmental process is behind schedule. He stated that the wind tunnel testing was completed on time in May 2007, and in June 2007, the District began the environmental process with the release of the Notice of Preparation of the draft Environmental Impact Report.

Mr. Mulligan stated that on July 1, 2007, the Federal Highway Administration (FHWA) delegated to the State of California, Department of Transportation (Caltrans), the responsibility for administering federal environmental laws and regulations, including federal historic preservation laws. Mr. Mulligan noted that since the Golden Gate Bridge is a historic structure, the principal environmental issue associated with the Suicide Deterrent project is historic preservation.

Mr. Mulligan further stated that District staff will meet with representatives from Caltrans on October 23, 2007, regarding the Suicide Deterrent project. The draft environmental document is scheduled for release to the public in mid-2008.

Discussion ensued, including the following:

  • Directors Middlebrook and Reilly inquired as to how the environmental process has changed. In response, Mr. Mulligan stated that the federal law and environmental regulations have not changed, but the way in which the agencies administer those environmental regulations has changed.
  • Director Newhouse Segal made the following inquiries:
    • She inquired as to the status of the Moveable Median Barrier project in relation to the Suicide Deterrent project. In response, Mr. Mulligan noted that the two projects are separate and distinct, with each project having a separate function. He stated that the Metropolitan Transportation Commission (MTC) is expected to take action in November 2007 to provide funding to the District for construction of the Moveable Median Barrier project. As the next step in that project, the Engineering Department will be issuing a Request for Proposals in December 2007 to seek a consultant to perform the associated environmental and design work. Celia Kupersmith noted that the adopted FY 07/08 Capital Budget includes funds for the environmental and design work for the Moveable Median Barrier project in the amount of $2 million, and that the monies anticipated to be received by the MTC in the amount of $20 million would be a significant additional funding source for the construction of the project. She further stated that although the environmental and design work for the Suicide Deterrent project is currently underway, the District does not yet have a funding source for implementation of that project.
    • She inquired regarding the environmental documents for the Moveable Median Barrier and Suicide Deterrent projects. In response, Mr. Mulligan stated that each project’s environmental documents will have a section about cumulative impacts of other planned projects, but each project will undergo a separate environmental process and will not be linked.
  • Director Brown inquired as to whether the Suicide Deterrent horizontal net option was still under consideration. In response, Mr. Mulligan stated that horizontal nets were analyzed as part of the wind tunnel testing, and will be one of the alternatives studied in the environmental process.
  • Director Reilly made the following inquiries:
    • She inquired as to the next steps after completion of the environmental process. In response, Mr. Mulligan stated that the draft environmental document will provide an opportunity to educate the Board and the public on the various environmental impacts associated with the alternatives, as well as provide an opportunity for the public to comment on the alternatives. He also stated that following public open houses, staff will respond to all comments and then prepare the final environmental documents that will ultimately lead to a decision by the Board of Directors to proceed with one of the alternatives.
    • She inquired as to when it is anticipated that the Board of Directors will be making the decision regarding the Suicide Deterrent project. In response, Mr. Mulligan stated that the final environmental document is anticipated to be released later in 2008.
    • She requested that the District Engineer provide an update to the Board, following the meeting with the FHWA and Caltrans on October 23rd. In response, Mr. Mulligan stated that he would provide an update as part of his Engineer’s Report at the October 25, 2007 meeting of the Building and Operating Committee.
  • Director Grosboll inquired as to how many months the environmental process has been delayed. In response, Mr. Mulligan stated that the project has been delayed approximately six months.
     
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2007
     
6.

Authorize a Budget Increase in the FY 07/08 Bus Transit and Ferry Transit Divisions’ Operating Budgets Relative to State Operating Assistance Income

Directors PAHRE/MIDDLEBROOK
Resolution No. 2007-087
authorizes budget increases in the FY 07/08 Bus Transit and Ferry Transit Divisions’ Operating Budgets in the amount of $958,000 and $319,300, respectively, relative to State Operating Assistance Income.

Adopted

AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro
NOES (0): None
ABSENT (4): Director Sanders and Stroeh; Second Vice President Ammiano; President Moylan

     
7.

Authorize the Competitive Negotiation Process for the Procurement of Request for Proposals No. 2008-MD-2, Asset and Vehicle Fluid Management Systems

Directors PAHRE/EDDIE
Resolution No. 2007-088
authorizes the competitive negotiation process for the procurement of Request for Proposals No. 2008-MD-2, Asset and Vehicle Fluid Management Systems, in accordance with the District’s Procurement Policy and the California Public Contract Code, in lieu of a sealed competitive bidding process.

Adopted

AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro
NOES (0): None
ABSENT (4): Director Sanders and Stroeh; Second Vice President Ammiano; President Moylan

     
8.

Approve Actions Relative to Contract No. 2007-FT-7, Vessel Refurbishment, with Bay Ship & Yacht Co.

Directors PAHRE/KERNS
Resolution No. 2007-089
approves the following actions relative to the execution of a Change Order to Contract No. 2007-FT-7, Vessel Refurbishment, with Bay Ship & Yacht Co., as follows:

  a.
Authorize execution of a Change Order, in the amount of $245,988.41, to pay the requisite California State sales tax for certain items purchased and manufactured by Bay Ship & Yacht Co.; and,
  b.
Authorize a budget increase in the FY 07/08 Ferry Transit Division Capital Budget in the amount of $346,000.00, to cover sales tax and project close-out costs;
 

with the understanding that the total project budget for Contract No. 2007-FT-7 will be increased from $7,525,000.00 to $7,871,000.00.

Adopted

AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro
NOES (0): None
ABSENT (4): Director Sanders and Stroeh; Second Vice President Ammiano; President Moylan

     
9.

Approve Reclassification of Two Positions in the Auditor-Controller’s Department and Amend the Table of Organization

Directors PAHRE/KERNS
Resolution No. 2007-090
approves the reclassification of two positions in the Budget and Analysis Unit of the Auditor-Controller’s Department in the District Division, to better reflect the roles and responsibilities of these positions, as well as the new requirements under the Auditor-Controller’s authority, effective October 22, 2007, as follows:

  a.
Reclassify the Electronic Toll Collection Financial Analyst position to Electronic Revenue Collection Manager, with a salary range of $83,138 to $100,464, plus fringe benefits;
  b.
Reclassify the Business Process Analyst position to Financial Management and Business Process Manager, with a salary range of $83,138 to $100,464, plus fringe benefits; and,
  c.
Amend the Human Resources Guide accordingly;
 

with the understanding that requisite funds are available in the FY 07/08 District Division Operating Budget in the amount of $16,425, through salary and other miscellaneous savings.

Adopted

AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro
NOES (0): None
ABSENT (4): Director Sanders and Stroeh; Second Vice President Ammiano; President Moylan

     
NEW BUSINESS
     
10.

Announcement of Board of Directors Retreat

Celia Kupersmith announced that a Board of Directors Retreat will be held on Friday, November 9, 2007, from 8:30 a.m. to 12:00 Noon, in the Hawthorne Room of the Golden Gate Club in the Presidio of San Francisco.

     

ADJOURNMENT

     
11.
All business having been concluded, the meeting was adjourned at 10:25 a.m., in the memory of Janet Whittaker and Elizabeth A. Serrano.
     

 

Respectfully submitted,

/s/ Janet S. Tarantino
Secretary of the District