19-2007
GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT
MEMORANDUM OF MINUTES
BOARD OF DIRECTORS MEETING
OCTOBER 12, 2007
The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, October 12, 2007, at 10:00 a.m., Acting President Boro presiding.
ROLL CALL
Directors Present (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro
Directors Absent (4): Director Sanders and Stroeh; Second Vice President Ammiano; President Moylan
Staff Present: General Manager Celia Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/ Administration and Development Teri W. Mantony; Assistant Clerk of the Board Karen B. Engbretson
Visitors Present: None
PLEDGE OF ALLEGIANCE
Director Barbara L. Pahre led the Board of Directors in the Pledge of Allegiance to the Flag.
PUBLIC COMMENT
There was no public comment.
CONSENT CALENDAR
Directors BROWN/KERNS moved approval of the Consent Calendar. All items were approved by the following vote of the Board of Directors:
AYES (14): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro
NOES (0): None
ABSENT (5): Director Dufty, Sanders and Stroeh; Second Vice President Ammiano; President Moylan
| 1. | Denial of Claims | |
| a. | Insufficient Claim of Frank T. Lopez Carried |
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b. |
Amended Claim of Ronald R. Potter Carried |
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| c. | Claim of Francisco Tapia Carried |
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| d. | Subrogation Claim of State Farm Insurance Carried |
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| 2. | Ratify Actions by the Auditor-Controller Resolution No. 2007-086 (Finance-Auditing Committee, September 27, 2007) ratifies actions taken by the Auditor-Controller, as follows: |
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| a. | Ratify commitments and/or expenditures for the period of August 1, 2007, through August 31, 2007, totaling $70,525.00; |
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| b. | Ratify investments made by the Auditor-Controller during the period August 14, 2007, through September 17, 2007, as follows; |
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SECURITY |
PURCHASE DATE |
MATURITY DATE |
ORIGINAL COST |
PERCENT YIELD |
| Barclays Funding, LLC Commercial Paper | 08/15/07 |
09/17/07 |
8,944,710.45 |
5.40 |
| Societe Generale NA Commercial Paper | 08/15/07 |
9/18/07 |
8,055,935.39 |
5.53 |
| UBS Fin Delaware, LLC Commercial Paper | 08/20/07 |
09/20/07 |
6,015,869.37 |
5.43 |
| AIG Funding, Inc. Commercial Paper | 08/22/07 |
09/17/07 |
3,222,647.14 |
5.32 |
| UBS Fin Delaware, LLC Commercial Paper | 09/05/07 |
12/05/07 |
5,999,555.61 |
5.63 |
| FNMA Disc Note | 09/05/07 |
09/06/07 |
6,999,018.06 |
5.05 |
| Citibank NA Certificate of Deposit | 09/06/07 |
12/06/07 |
7,000,000.00 |
5.64 |
| Barclays Funding, LLC Commercial Paper | 09/11/07 |
01/11/08 |
12,110,494.94 |
5.64 |
| UBS Fin Delaware, LLC Commercial Paper | 09/11/07 |
01/11/08 |
6,035,475.04 |
5.60 |
| Morgan Stanley Commercial Paper | 09/11/07 |
01/04/08 |
8,089,386.10 |
5.71 |
| JP Morgan Chase & CO Notes | 09/12/07 |
06/01/11 |
5,067,400.00 |
5.19 |
| c. | Authorize the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between September 18, 2007, and October 15, 2007, and all other funds not required to cover expenditures that may become available; and, |
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| d. | Accept the Investment Report for August 2007 prepared by PFM. Adopted |
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| GENERAL MANAGER'S REPORT | ||
| 3. | General Manager Celia Kupersmith reported that all items contained in the General Manager’s Report were informational. |
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| ATTORNEY’S REPORT | ||
| 4. | Attorney David Miller reported that all items contained in the Attorney’s Report were informational. |
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| ENGINEER’S REPORT | ||
| 5. | No written report was presented by District Engineer Denis Mulligan. A written report is presented to the Board of Directors by the District Engineer at the second Board meeting of the month. At the meeting, Mr. Mulligan provided an update on the status of the Golden Gate Bridge Suicide Deterrent System (Suicide Deterrent) project, noting that the environmental process is behind schedule. He stated that the wind tunnel testing was completed on time in May 2007, and in June 2007, the District began the environmental process with the release of the Notice of Preparation of the draft Environmental Impact Report. Mr. Mulligan stated that on July 1, 2007, the Federal Highway Administration (FHWA) delegated to the State of California, Department of Transportation (Caltrans), the responsibility for administering federal environmental laws and regulations, including federal historic preservation laws. Mr. Mulligan noted that since the Golden Gate Bridge is a historic structure, the principal environmental issue associated with the Suicide Deterrent project is historic preservation. Mr. Mulligan further stated that District staff will meet with representatives from Caltrans on October 23, 2007, regarding the Suicide Deterrent project. The draft environmental document is scheduled for release to the public in mid-2008. Discussion ensued, including the following:
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REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF OCTOBER 12, 2007 |
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| 6. | Authorize a Budget Increase in the FY 07/08 Bus Transit and Ferry Transit Divisions’ Operating Budgets Relative to State Operating Assistance Income Directors PAHRE/MIDDLEBROOK Adopted AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro |
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| 7. | Authorize the Competitive Negotiation Process for the Procurement of Request for Proposals No. 2008-MD-2, Asset and Vehicle Fluid Management Systems Directors PAHRE/EDDIE Adopted AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro |
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| 8. | Approve Actions Relative to Contract No. 2007-FT-7, Vessel Refurbishment, with Bay Ship & Yacht Co. Directors PAHRE/KERNS |
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| a. | Authorize execution of a Change Order, in the amount of $245,988.41, to pay the requisite California State sales tax for certain items purchased and manufactured by Bay Ship & Yacht Co.; and, |
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| b. | Authorize a budget increase in the FY 07/08 Ferry Transit Division Capital Budget in the amount of $346,000.00, to cover sales tax and project close-out costs; |
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with the understanding that the total project budget for Contract No. 2007-FT-7 will be increased from $7,525,000.00 to $7,871,000.00. Adopted AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro |
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| 9. | Approve Reclassification of Two Positions in the Auditor-Controller’s Department and Amend the Table of Organization Directors PAHRE/KERNS |
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| a. | Reclassify the Electronic Toll Collection Financial Analyst position to Electronic Revenue Collection Manager, with a salary range of $83,138 to $100,464, plus fringe benefits; |
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| b. | Reclassify the Business Process Analyst position to Financial Management and Business Process Manager, with a salary range of $83,138 to $100,464, plus fringe benefits; and, |
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| c. | Amend the Human Resources Guide accordingly; |
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with the understanding that requisite funds are available in the FY 07/08 District Division Operating Budget in the amount of $16,425, through salary and other miscellaneous savings. Adopted AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly and Sandoval; Acting President Boro |
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| NEW BUSINESS | ||
| 10. | Announcement of Board of Directors Retreat Celia Kupersmith announced that a Board of Directors Retreat will be held on Friday, November 9, 2007, from 8:30 a.m. to 12:00 Noon, in the Hawthorne Room of the Golden Gate Club in the Presidio of San Francisco. |
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ADJOURNMENT |
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| 11. | All business having been concluded, the meeting was adjourned at 10:25 a.m., in the memory of Janet Whittaker and Elizabeth A. Serrano. |
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Respectfully submitted,
/s/ Janet S. Tarantino
Secretary of the District