16-2007

 

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

AUGUST 24, 2007

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, August 24, 2007, at 10:40 a.m., President Moylan presiding.

ROLL CALL

Directors Present (17): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Reilly, Sanders and Stroeh; Second Vice President Ammiano; First Vice President Boro; President Moylan

Directors Absent (2): Directors Dufty and Sandoval

Staff Present: District Engineer and Acting General Manager Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorneys David J. Miller and Jerry Schaefer; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/Administration and Development Teri W. Mantony; Public Affairs Director Mary C. Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Patsy Whala

Visitors Present: Bill Dodd, Chair, Metropolitan Transportation Commission (MTC); Anthony R. Withington, President, Amalgamated Transit Union, Local No. 1575; Jerry Grace, Berkeley resident

PLEDGE OF ALLEGIANCE

Director Janet Reilly led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

Jerry Grace commented that he received a gold medal for playing in a softball competition in the Special Olympics. He also commented that he has made public comments to the MTC Board of Commissioners and stated that MTC Chair Bill Dodd is a very fine individual.

CONSENT CALENDAR

Directors STROEH/BORO moved approval of the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (17): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, Middlebrook, McGlashan, McGoldrick, Newhouse Segal, Pahre Reilly, Sanders and Stroeh; First Vice President Boro; Second Vice President Ammiano; President Moylan

NOES (0): None

ABSENT (2): Directors Dufty and Sandoval

 

       
1. Approve the Minutes of the Following Meetings:
       
  a.
Finance-Auditing Committee/Committee of the Whole of July 12, 2007, July 26, 2007, and August 9, 2007;
  b.
Transportation Committee/Committee of the Whole of July 12, 2007;
  c.
Rules, Policy and Industrial Relations Committee/Committee of the Whole of July 13, 2007; and,
  d.

Regular Meetings of the Board of Directors of July 13, 2007, July 27, 2007, and August 10, 2007.

Carried

       
2. Denial of Claims
       
  a.

Claim of Stacy Counts

Carried

  b.

Amended Claim of Lorraine Jordan

Carried

  c.

Claim of Carlton Lee Crisp, Jr.

Carried

  d.

Subrogation Claim of Geico Casualty Insurance
(Insured: Sadie Menjivar)

Carried

  e.

Claim of Patricia Boos

Carried

       

SPECIAL ORDER OF BUSINESS

[Note: The following item was taken out of Agenda order.]

       
3.

Presentation by Bill Dodd, Chair of the Metropolitan Transportation Commission

Bill Dodd, Chair of the Metropolitan Transportation Commission (MTC), presented a letter to the Board of Directors which stated that the San Francisco Bay Area was awarded a competitive federal award of $159 million, as part of the United States Department of Transportation’s Urban Partnership Program. The core of the Bay Area proposal that was selected for funding focuses on the proposed Doyle Drive congestion pricing project and that MTC sees enormous possibilities to weave together a series of improvements in this corridor by the infusion of federal dollars. One companion project is the funding of the moveable median barrier on the Golden Gate Bridge. The MTC has identified a source of additional funding capacity in the federal Congestion Mitigation and Air Quality (CMAQ) program that could be tapped for this purpose. MTC’s proposal would be to program $25 million ($20 million CMAQ/$5 million local match) to the moveable median barrier project.

       

ATTORNEY’S REPORT

[Note: The following item was taken out of Agenda order.]

       
4.

Attorney David Miller reported that all items contained in the Attorney’s Report were informational. Mr. Miller stated that, at the request of President Moylan, the Board of Directors would convene in closed session to discuss the matter listed on the agenda as Item No. 6.B.1.a., Meeting and Discussions with the Amalgamated Transit Union, Local Division 1575 (ATU).

After closed session, President Moylan called the meeting to order in open session with a quorum present. Attorney Miller reported that the Board of Directors met in closed session, as permitted by the Brown Act, to hear a report from the labor negotiator, and that instructions were given to the labor negotiator regarding those negotiations. Mr. Miller noted that the item would be continued for further discussion and possible action at the next Board meeting of September 14, 2007.

       
GENERAL MANAGER'S REPORT
       
5.

Presentation of Fifteen-Year Service Award to Director Albert J. Boro

President Moylan presented a Fifteen-Year Service Award to Director Albert J. Boro and expressed congratulations on behalf of the Board of Directors for his service as a member of the Board of Directors. Director Boro stated that it is a privilege and great opportunity to serve on this Board as a representative of the eleven cities in Marin County. He commended the Board and staff for their outstanding work towards the preservation of the Golden Gate Bridge, as well as the operation of the Ferry Transit and the Bus Transit Divisions.

       
6.

Presentation of Twenty-Five-Year Service Award to James Roy Monte, Bus Operator, Bus Division

President Moylan presented a Twenty-Five-Year Service Award to James Roy Monte, Bus Operator, Bus Division, and expressed his congratulations on behalf of the Board of Directors.

       
7.

Presentation of Twenty-Year Service Award to Cynthia B. Petersen, Paratransit Coordinator, District Division

President Moylan presented a Twenty-Year Service Award to Cynthia B. Petersen, Paratransit Coordinator, District Division, and expressed his congratulations on behalf of the Board of Directors.

       
8.

Announcements

       
  a.

Acting General Manager Denis Mulligan reported that the Oakland/San Francisco Bay Bridge (Bay Bridge) will be closed in both directions over the Labor Day Weekend in order to perform seismic retrofit work. Mr. Mulligan stated that District staff has been an integral part of the region-wide effort to help inform the public about the closing and to help manage the people who are traveling around the Bay Area on those days. He noted that managing access on the Bridge, Bus and Ferry will be crucial and he acknowledged and commended staff for their efforts.

Discussion ensued, including the following comments and inquiries:

  • Director McGoldrick made the following comments and inquiries:
    • He inquired as to the actions that the District will be taking to prepare for the Bay Bridge closure. In response, Mr. Mulligan stated that the District has scheduled extra buses and ferries, and has undertaken public outreach, including e-mail alerts to customers. Mr. Mulligan also stated that District operations will be fully staffed and that special arrangements have been made to ensure that Bridge Officers and any other employees who are required to work that day will be able to get to work on time. He noted that each of the Deputy General Managers have carefully reviewed their respective operating divisions for preparedness. He commented that staff can prepare a summary of staff’s actions associated with the Bay Bridge closure to be presented at the September 14, 2007, meeting of the Board of Directors.
    • He inquired as to the anticipated impact of the Bay Bridge closure. In response, Mr. Mulligan stated that all Bay Area bridges will be affected, along with the entire road network and the transit systems. Mr. Mulligan also stated that staff has been working together with all the transit operators in the region to provide additional buses and trains to ease traffic congestion while the Bay Bridge is closed. He noted that the MTC will provide some funding to the District to alleviate costs associated with adding additional buses and ferries.
       
  b.
Mr. Mulligan stated that the repair work to the pilings at the San Francisco Ferry Terminal has been completed. Mr. Mulligan reiterated that on June 7, 2007, one of the high-speed ferries for the Vallejo Baylink Ferry Service, operated by Blue & Gold, hit one of the District’s pilings causing significant damage to the inner berth that is used to load and unload passengers for the Larkspur Ferry service. He noted that, as a result, all ferryboats in the District’s fleet were using the second berth to load and unload passengers, which was causing ferry service delays and disruption.
       
ENGINEER’S REPORT
       
9.
District Engineer Denis Mulligan reported that all items contained in the Engineer’s Report were informational. 
       
REPORT OF THE BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF AUGUST 23, 2007
       
10.

Authorize Competitive Negotiation Process for the Procurement of Contract No. 2008-MD-1, Advanced Communication and Information System

Directors EDDIE/STROEH
Resolution No. 2007-076
authorizes a competitive negotiation process for the procurement of Contract No. 2008-MD-1, Advanced Communication and Information System, in accordance with the District’s Procurement Manual and state law, for the purchase of the replacement radio communications system and new Intelligent Transportation Systems; with the understanding that requisite funds (80% Federal/20% District) are available in the FY 07/08 Bus Transit Division Capital Budget.

Adopted

AYES (12): Directors Cochran, Eddie, Grosboll, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (7): Directors Brown, Dufty, Hernández, Kerns, Reilly and Sandoval; Second Vice President Ammiano

       
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF AUGUST 23, 2007
       
11.

Approve Actions Relative to the Execution of a GASB 43 Qualifying IRS Section 115 Trust for Purposes of Funding Future GASB 45 Retiree Healthcare and Other Post-Employment Liabilities

Directors STROEH/COCHRAN
Resolution No. 2007-077
approves the following actions relative to the execution of the GASB 43 Qualifying IRS Section 115 Trust (Trust) for purposes of funding GASB 45 retiree healthcare and other post-employment benefit (OPEB) liabilities:

  a.
Authorize the execution of the Golden Gate Bridge, Highway, and Transportation District OPEB Trust Agreement (Trust Agreement) between the District, PFM Asset Management LLC, as Trust Administrator, and U.S. Bank National Association as Trustee and Custodian;
  b.
Approve the Charter for the creation of the OPEB Retirement Investment Trust Board (Trust Board) to oversee the investment of trust assets, comprised of the membership of the Finance-Auditing Committee, with the Auditor-Controller as an ex officio member, in a non-voting capacity, serving as the liaison with the Trust Board’s consultant; with the understanding that the Trust Board will meet, at a minimum, semi-annually, at a location and time to be determined, and with the further understanding that all who serve on the Trust Board will be provided with legal defense and indemnity protection by the District for any acts or omissions that may occur within the scope of their duties and responsibilities; and,
  c.

Authorize the transfer of $3.5 million to the OPEB Trust from reserves that the Board previously designated for funding retiree benefit costs, as the first step in partially pre-funding the Trust.

Adopted

       
 
AYES (12): Directors Cochran, Eddie, Grosboll, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (7): Directors Brown, Dufty, Hernández, Kerns, Reilly and Sandoval; Second Vice President Ammiano
       
12.

Ratify the Action of the General Manager to Award a Contract to ExtraTeam, Inc., Relative to California Multiple Award Schedule (CMAS) Contract Nos. 3-04-70-0861C and 3-05-70-0861D for the Purchase of Data Communications Switches

Directors STROEH/EDDIE
Resolution No. 2007-078
ratifies the action of the General Manager to award a contract to ExtraTeam, Inc., for the purchase of data communication switches through California Multiple Award Schedule (CMAS) Contract Nos. 3-04-70-0861C and 3-05-70-0861D; with the understanding that requisite funds are available in the FY 06/07 District Division Operating Budget.

Adopted

AYES (12): Directors Cochran, Eddie, Grosboll, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (7): Directors Brown, Dufty, Hernández, Kerns, Reilly and Sandoval; Second Vice President Ammiano

       
REPORT OF THE GOVERNMENTAL AFFAIRS AND PUBLIC INFORMATION COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF AUGUST 24, 2007
       
13.

Approve Participation in the San Francisco City-Wide Energy Conservation Event, Lights Out San Francisco

Directors BORO/McGLASHAN
Resolution No. 2007-079
approves participation in the City and County of San Francisco city-wide energy conservation event, Lights Out San Francisco, by authorizing staff to turn off all non-essential, non-safety sensitive lighting at the Golden Gate Bridge on Saturday, October 20, 2007, between the hours of 8:00 p.m. and 9:00 p.m.

Adopted

AYES (12): Directors Cochran, Eddie, Grosboll, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre, Sanders and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (7): Directors Brown, Dufty, Hernández, Kerns, Reilly and Sandoval; Second Vice President Ammiano

       
ADJOURNMENT
       
14.

All business having been concluded, the meeting was adjourned at 11:45 a.m., in the memory of Elizabeth Neal, Jean Pierre Pagadoy, Daniel Murphy and Ronald W. Smith.

       

Respectfully submitted,

/s/ Janet S. Tarantino
Secretary of the District