15-2007

 

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

AUGUST 10, 2007

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, August 10, 2007, at 10:00 a.m., President Moylan presiding.

ROLL CALL

Directors Present (16): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, McGlashan, McGoldrick, Middlebrook, Pahre, Reilly, Sandoval and Stroeh; Second Vice President Ammiano; First Vice President Boro; President Moylan

Directors Absent (2): Directors Kerns and Newhouse Segal

[Note: On this date, there was one vacancy on the Board of Directors.]

Staff Present: Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney Madeline Chun; Acting General Manager and Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Administration and Development Teri W. Mantony; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Patsy Whala

Visitors Present: None

PLEDGE OF ALLEGIANCE

Director Barbara Pahre led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment.

CONSENT CALENDAR

Directors BORO/STROEH moved approval of the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, McGlashan, McGoldrick, Middlebrook, Pahre, Reilly, Sandoval and Stroeh; First Vice President Boro; President Moylan

NOES (0): None

ABSENT (3): Directors Kerns and Newhouse Segal; Second Vice President Ammiano

 

 

     
1. Denial of Claims
     
  a.

Claim of Stacy Counts

Carried

  b.

Insufficient Claim of Lorraine Jordan

Carried

  c.

Claim of Carlton Lee Crisp, Jr.

Carried

  d.

Subrogation Claim of Geico Casualty Insurance
(Insured: Sadie Menjivar)

Carried

  e.

Claim of Patricia Boos

Carried

     
2.
Ratify Actions by the Auditor-Controller
Resolution No. 2007-072
(Finance-Auditing Committee, July 26, 2007) ratifies actions taken by the Auditor-Controller, as follows:
     
  a.
Ratify commitments and/or expenditures for the period of June 1, 2007, through June 30, 2007, totaling $58,503.00;
   
  b.
Ratify investments made by the Auditor-Controller during the period June 12, 2007, through July 16, 2007, as follows;
     
SECURITY

PURCHASE

DATE

MATURITY

DATE

ORIGINAL

COST

PERCENT

YIELD

Dresdner US Finance, Commercial Paper
07/05/07
08/06/07
$8,008,273.20
5.30
Prudential Funding, LLC, Commercial Paper
07/05/07
08/15/07
$9,793,975.05
5.29
       
  c.
c. Authorize the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between July 17, 2007, and August 13, 2007, and all other funds not required to cover expenditures that may become available; and,
       
  d.

Accept the Investment Report for June 2007 prepared by PFM.

Adopted

       
GENERAL MANAGER'S REPORT
       
3.
Acting General Manager Kary Witt reported that all items contained in the General Manager’s Report were informational.
       
ATTORNEY’S REPORT
       
4.
4. Attorney Madeline Chun reported that all items contained in the Attorney’s Report were informational. Ms. Chun also reported that a closed session would be held just prior to the conclusion of the meeting to discuss a matter of pending litigation, Billy Johnson vs. Golden Gate Bridge, Highway and Transportation District (District), listed on the Agenda as Item No. 6.B.1.a.1., and to discuss matters related to public employee performance evaluations for District Officers, including associated negotiations involving compensation, listed on the agenda as Item No. 6.B.1.b.
       
ENGINEER’S REPORT
       
5.
No written report was presented by District Engineer Denis Mulligan. A written report is presented to the Board of Directors by the District Engineer at the second Board meeting of the month.
       
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF AUGUST 9, 2007
       
6.

Approve Actions Relative to the Award of Grant Funds by the U.S. Department of Homeland Security

Directors STROEH/MARTINI
Resolution No. 2007-073
approves the addition of the following projects to the FY 07/08 Capital and Operating Budgets, relative to the award of FY 05/06 Transit Security Grant Program funds by the U.S. Department of Homeland Security:

  a.
Add the Bus Transit Perimeter Security and Surveillance Equipment project to the FY 07/08 Bus Division Capital Budget in the amount of $253,000;
  b.
Add the Security Shelter and Additional Surveillance Equipment for the Golden Gate Ferry System project to the FY 07/08 Ferry Division Capital Budget in the amount of $325,000; and,
  c.

Add the Golden Gate Ferry Joint Security Training Exercise project to the FY 07/08 Ferry Division Capital Budget in the amount of $150,000.

Adopted

       
 
AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, McGlashan, McGoldrick, Middlebrook, Pahre, Reilly, Sandoval and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (3): Directors Kerns and Newhouse Segal; Second Vice President Ammiano
       
7.

Authorize Execution of an Amendment to the Professional Services Agreement with Bartram Sponsorship Strategies, LLC, relative to Contract No. 2007 D-2, Consultant to Provide Development and Implementation of a Partnership Program, to Complete Phase I Services

Directors STROEH/MARTINI
Resolution No. 2007-074
authorizes execution of an amendment to the Professional Services Agreement with Bartram Sponsorship Strategies, LLC, Novato, CA, relative to Contract No. 2007-D-2, Consultant to Provide Development and Implementation of a Partnership Program, at a monthly cost of $12,000, to extend Phase I services for up to an additional four months, to be prorated to the date of the Board’s decision, for completion of additional work associated with exploration and development of a potential partnership program, effective August 10, 2007; with the understanding that requisite funds are available in the FY 07/08 District Division Operating Budget.

Adopted

AYES (15): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, McGlashan, McGoldrick, Middlebrook, Pahre, Reilly, Sandoval and Stroeh; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (3): Directors Kerns and Newhouse Segal; Second Vice President Ammiano

       
CLOSED SESSION
       
8.

Attorney’s Report

Attorney Madeline Chun, at the request of President Moylan, stated that the Board of Directors would convene in closed session to discuss a matter of pending litigation listed on the agenda as Item No. 6.B.1.a.1., Billy Johnson vs. District, and to discuss a matter related to the performance evaluations of District Officers, including negotiated compensation, listed on the agenda as Item No. 6.B.1.b.

After closed session, President Moylan called the meeting to order in open session with a quorum present. Attorney Chun reported that the Board of Directors met in closed session, as permitted by the Brown Act, to discuss the matters listed above. With respect to the closed session matters, Ms. Chun reported as follows:

       
  a.

Pending Litigation (Item No. 6.B.1.a.1)

Ms. Chun reported that the Board of Directors received a recommendation from the Finance-Auditing Committee with regard to the case of Billy Johnson vs. District. She stated that the Board unanimously provided settlement authority for disposition of this matter.

       
  b.

Public Employee Performance Evaluation (Item No. 6.B.1.b.)

Attorney Chun stated that the Board received a report from the Advisory Committee for Review of Officers of the District (Advisory Committee) regarding the performance evaluations, including negotiated compensation, of the General Manager, the District Engineer, the Auditor-Controller and the Secretary of the District. She further reported that Chair Boro would present the Advisory Committee’s recommendation relative to those performance evaluations.

       
    1.

Approve Actions Relative to the Performance Evaluations of the Officers of the District

Directors BORO/MARTINI
Resolution No. 2007-075
approves the following amendments to the contracts with the District Officers, as recommended by the Advisory Committee for the Review of Officers of the District, relative to their performance evaluations:

           
      a.
Approve a 4% increase in base salary for the General Manager, District Engineer, Auditor-Controller and Secretary;
      b.
Approve an increase in the annual contribution for deferred compensation in the amount of:
        1) $4,000 for the General Manager;
        2) $1,500 for the District Engineer;
        3) $2,000 for the Auditor-Controller; and,
        4) $2,000 for the District Secretary;
      c.
Approve an increase in the annual contribution to the Supplemental Retirement Plan in the amount of $1,500 on behalf of the District Engineer; and
      d.
Approve a monthly car allowance in the amount of $675 for the Auditor-Controller, in lieu of a District-furnished car,
     

with the understanding that the effective date for these actions will be the first day of the pay period in which this Board action is taken.

Adopted

AYES (16): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, McGlashan, McGoldrick, Middlebrook, Pahre, Reilly, Sandoval and Stroeh; Second Vice President Ammiano; First Vice President Boro; President Moylan
NOES (0): None
ABSENT (2): Directors Kerns and Newhouse Segal

       
ADJOURNMENT
       
9.
All business having been concluded, the meeting was adjourned at 10:55 a.m., in the memory of Polly Smith, Mary Alice Redmond, Esther Owen, Harvey Davis, Bill Walsh and the victims of the Interstate 35W bridge tragedy in Minnesota.
       

 

Respectfully submitted,

/s/ Janet S. Tarantino
Secretary of the District