11-2007


GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

JUNE 8, 2007



The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, June 8, 2007, at 10:00 a.m., President Moylan presiding.

ROLL CALL

Directors Present (16): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan

Directors Absent (3): Directors Sandoval and Stroeh; First Vice President Boro

Staff Present: General Manager Celia Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Attorney David J. Miller; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/Administration and Development Teri W. Mantony; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Karen B. Engbretson

Visitors Present: None

PLEDGE OF ALLEGIANCE

Director Charles McGlashan led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment.

CONSENT CALENDAR

Directors EDDIE/MARTINI moved approval of the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (14): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (5): Directors Dufty, McGoldrick, Sandoval and Stroeh; First Vice President Boro

     
1. Approve the Minutes of the Following Meetings:
     
  a.
Building and Operating Committee/Committee of the Whole of May 24, 2007;
  b.
Finance-Auditing Committee/Committee of the Whole of May 24, 2007; and,
  c.

Regular Meeting of the Board of Directors of May 25, 2007.

Carried

     
2.

Denial of Claims

There were no claims acted upon at this meeting of the Board of Directors.

     
3.
Ratify Actions by the Auditor-Controller
Resolution No. 2007-045
(Finance-Auditing Committee, May 24, 2007) ratifies actions taken by the Auditor-Controller, as follows:
     
  a. Ratify commitments and/or expenditures for the period of April 1, 2007, through April 30, 2007, totaling $68,207.00;
     
  b. Ratify investments made by the Auditor-Controller during the period April 17, 2007, through May 14, 2007, as follows;
     
SECURITY
PURCHASE
DATE

MATURITY

DATE

ORIGINAL

COST

PERCENT

YIELD

Deutsche Bank, LLC, Certificate of Deposit
04/20/07
05/21/07
$10,177,000.00
5.27%
Dresdner US Finance Commercial Paper
05/02/07
06/04/07
$8,906,805.06
5.29%
Rabobank USA Finance Commercial Paper
05/07/07
06/11/07
$5,924,604.69
5.27%
CBA( DE) Finance Commercial Paper
05/07/07
06/07/07
$7,940,971.69
5.25%
San Diego CNTY California Pens
05/09/07
08/15/09
$1,092,724.50
5.11%
San Diego CNTY California Pens
05/09/07
08/15/10
$2,551,230.00
5.02%
       
  c.
Authorize the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between May 15, 2007, and June 11, 2007, and all other funds not required to cover expenditures that may become available; and,
       
  d.

Accept the Investment Report for April 2007 prepared by PFM Asset Management LLC.

Adopted

       
GENERAL MANAGER'S REPORT
       
4.

Presentation of Employee of the Month Award for June 2007 to Manuel Duque, Paint Laborer, Bridge Division

President Moylan presented the Employee of the Month Award for June 2007 to Manuel Duque, Paint Laborer, Bridge Division, and expressed his congratulations on behalf of the Board of Directors.

       
ATTORNEY’S REPORT
       
5. Attorney David Miller reported that all items contained in the Attorney’s Report were informational. 
       

ENGINEER’S REPORT

       
6. No written report was presented by District Engineer Denis Mulligan.  A written report is presented to the Board of Directors by the District Engineer at the second Board meeting of the month. 
       

REPORT OF THE TRANSPORTATION COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JUNE 7, 2007

       
7.

Approve a Two-Year Demonstration Project to Operate Two Peak-Period Ferry Feeder Bus Routes Serving the Larkspur Ferry Terminal

Directors BROWN/KERNS
Resolution No. 2007-046
approves a two-year demonstration project to operate two peak-period ferry feeder bus routes serving the Larkspur Ferry Terminal (LFT), with the service meeting three morning ferry departures and four afternoon ferry arrivals from Fairfax/Sir Francis Drake Boulevard and from Novato/San Rafael Transit Center, effective December 2007; subject to the approval of grant funding and with the understanding that the proposed service must be self-sustaining by means of fares and grants.

Adopted

AYES (14): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (5): Directors Dufty, McGoldrick, Sandoval and Stroeh; First Vice President Boro

       

REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JUNE 7, 2007

       
8.

Authorize a Budget Transfer from FY 06/07 Bus Transit Division Operating Budget to FY 06/07 Ferry Transit Division Operating Budget for Unbudgeted Changes to Prior Year Workers’ Compensation Reserves

Directors PAHRE/COCHRAN
Resolution No. 2007-047
authorizes a budget transfer in the amount of $343,000 from the FY 06/07 Bus Transit Division Operating Budget to the FY 06/07 Ferry Transit Division Operating Budget for unbudgeted changes to prior year Workers’ Compensation reserves.

Adopted

AYES (14): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (5): Directors Dufty, McGoldrick, Sandoval and Stroeh; First Vice President Boro

       
9.
Authorize a Budget Transfer from the FY 06/07 District Division Operating Budget to the FY 06/07 District Division Capital Budget for a Large-Format Printer
       
  a.

Discussion by the Board

  • Director Hernández inquired as to whether staff had analyzed the costs of in-house design services associated with the purchase of the printer. In response, Teri Mantony explained that the new printer will allow District staff to print large-scale posters and similar items in-house rather than sending such print jobs to an outside vendor. She further stated that there will be no change in the costs for the design component of such work, which has been and will continue to be done in-house. Director Hernández also inquired as to the maintenance costs associated with the new printer, and Ms. Mantony stated that she would research those costs and relay the information to Director Hernández at a later date.
       
  b.

Directors PAHRE/MIDDLEBROOK
Resolution No. 2007-048
authorizes a budget transfer in the amount of $12,000 from the FY 06/07 District Division Operating Budget to FY 06/07 District Division Capital Budget for the purchase of a large-format printer.

Adopted

AYES (14): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (5): Directors Dufty, McGoldrick, Sandoval and Stroeh; First Vice President Boro

       
10.

Authorize Filing an Application with the Metropolitan Transportation Commission for FY 07/08 Transportation Development Act, State Transit Assistance and Regional Measure 2 Operating Funds to Support Bus, Ferry and Paratransit Services

Directors PAHRE/COCHRAN
Resolution No. 2007-049
authorizes the General Manager to file an application with the Metropolitan Transportation Commission for FY 07/08 Transportation Development Act, State Transit Assistance and Regional Measure 2 funds to support bus, ferry and paratransit services.

Adopted

AYES (14): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (5): Directors Dufty, McGoldrick, Sandoval and Stroeh; First Vice President Boro

       
11.

Authorize Filing Grant Applications with the Bay Area Air Quality Management District for Transportation Fund for Clean Air Grant Funds to Support a Demonstration Project for Two Peak-Period Ferry Feeder Bus Routes Serving the Larkspur Ferry Terminal

Directors PAHRE/KERNS
Resolution No. 2007-050
authorizes the General Manager to file applications and to execute funding agreements with the Bay Area Air Quality Management District for Transportation Fund for Clean Air (TFCA) Grant Program funds, as follows:

  a.
Authorize the filing of an application for TFCA grant funds to support a two-year demonstration project to provide peak-period ferry feeder service between Fairfax/Sir Francis Drake Boulevard and the Larkspur Ferry Terminal (LFT) at an estimated operating cost of $266,802 per year; and,
  b.

Authorize the filing of an application for TFCA grant funds to support a two-year demonstration project to provide peak-period ferry feeder service between Novato/San Rafael Transit Center and the LFT at an estimated operating cost of $357,058 per year.

Adopted


 
AYES (14): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (5): Directors Dufty, McGoldrick, Sandoval and Stroeh; First Vice President Boro
       
12.

Approve Adoption of the FY 07/08 Operating and Capital Budgets

Directors PAHRE/BROWN
Resolution No. 2007-051
approves adoption of the FY 07/08 Operating and Capital Budgets, including the following related actions:

  a.
District workplans, goals and objectives, as contained in the Budget document;
  b.
Negotiated 3% pay increase for the Coalition represented employees and 3% pay increase for non-represented employees, effective July 1, 2007;
  c. Changes to the Reserve Structure; and,
  d.

Changes to the Table of Organization.

Adopted

       
 
AYES (15): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (4): Directors Dufty, Sandoval and Stroeh; First Vice President Boro
       
13.

Approve an Amendment to Rule X of the Rules of the Board Relative to Capital Budget Transfers

Directors PAHRE/BROWN
Resolution No. 2007-052
approves an amendment to Rule X, Subsection C, of the Rules of the Board, relative to capital budget transfers, by replacing Subsection C in its entirety, as follows:

       
    C.

Policy on Capital and Operating Budget Transfers

Budgeted funds may be transferred between different operating Division budget line items, and may also be transferred between Divisions, up to an amount of $50,000 per transfer for expenditures or activities that have been previously authorized by the Board, when such transfer has been approved by the General Manager. Any single transfer that is greater than $50,000 shall be subject to the review and approval by the Finance-Auditing Committee and Board. The General Manager has the authority to approve like line item transfers of any amount between departments within an approved operating Division budget. Budgeted funds may be transferred between the capital and operating budget and within the capital budget up to the amount of $5,000 with the General Manager’s approval. For a multi-year capital project already in the approved capital budget, funds may be transferred between fiscal years provided there is no increase in the total project budget when such a transfer has been approved by the General Manager. The Auditor-Controller shall concur with all transfers and provide the Board with a written report summarizing all such transfers on no less than a quarterly basis.

Adopted

       
 
AYES (15): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (4): Directors Dufty, Sandoval and Stroeh; First Vice President Boro
       
REPORT OF THE RULES POLICY AND INDUSTRIAL RELATIONS COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JUNE 8, 2007
       
14.

Approve Amendments to the Human Resources Guide Relative to the Overtime Policy for Non-Represented Exempt Employees

Directors PAHRE/MARTINI
Resolution No. 2007-053
approves the following changes to the overtime policy for non-represented exempt employees, effective July 1, 2007:

       
  a.
Approves the following updated list of Tier 1 and Tier 2 positions for exempt employees:
       
      Tier 1 Exempt Positions
       
 

Auditor Controller                                                                            Manager, Bus Maintenance

Bridge Captain                                                                                  Manager, Business Implementation

Deputy District Engineer                                                                 Manager, Capital & Grant Programs

Deputy General Manager, Administration/Development                Manager, Marine Projects

Deputy General Manager, Bridge Division                                     Manager, Transportation

Deputy General Manager, Bus Division                                         Marine Superintendent

Deputy General Manager, Ferry Division                                       Secretary of the District

Director, Planning                                                                             Superintendent, Bus Maintenance

Director, Human Resources                                                             Superintendent, Bus Transportation Operations

Director, Information Systems                                                        Superintendent, Electrical

Director, Marketing  & Communications                                        Superintendent, Facilities & Equipment

Director, Procurement & Retail Operations                                    Superintendent, Ironworker

Director, Public Affairs                                                                   Superintendent, Paint

Director, Risk Management & Safety                                             Superintendent, Schedules

District Engineer                                                                              Superintendent, Safety & Training

General Manager                                                                              Superintendent, Shop/Facilities

Manager, Accounting                                                                       Superintendent, Terminal Operations

Manager, Budget & Program Analysis                                            Supervising Civil Engineer
       
      Tier 2 Exempt Positions
       
 

Administrator, Benefits                                                                 Human Resources Analyst

Administrator, Bus Operations                                                    Human Resources Management Analyst

Administrator, DBE Program                                                       Information Systems Project Manager

Administrator, Employee Relations                                             Manager, Organizational  Development

Administrator, Payroll                                                                  Manager, Technical Services

Archivist                                                                                        Marketing & Communications Specialist

Associate Planner                                                                           Office Manager, Engineering

Assistant Clerk of the Board                                                         Paratransit Coordinator

Assistant Payroll Administrator                                                   Principal Planner

Budget & Program Analyst                                                           Procurement Analyst

Business Process Analyst                                                              Property Development & Management

Buyer                                                                                              Purchasing Officer

Capital & Grant Programs Analyst                                               Security/Emergency Management Specialist

Capital & Grant Programs Assistant Analyst                               Senior Buyer

Communication Systems Project Manager                                    Senior Planner

Contracts Officer                                                                            Senior Specialist for Applications Support

Data Architect                                                                                Software Engineer

Environmental Health & Safety Specialist                                    Supervising Accountant

Executive Assistant to General Manager                                       Supervisor, Customer Relations

Financial Analyst                                                                            Transportation Supervisor - Student Training

Financial Assistant Analyst                                                           Unix System Administrator

HRIS/FMIS Human Resources Analyst                                        Workers’ Compensation Specialist
       
  b.
Approves the transfer of the Accounting Manager, Budget and Program Analysis Manager and Capital and Grant Programs Manager from Tier 2 to Tier 1;
     
  c.
Allows the Human Resources Director, the Deputy General Manager/ Administration and Development, with the concurrence of the General Manager, to determine exempt or non-exempt status, and eligibility for compensatory time, for all new classifications/positions; and,
       
  d.

Amends the Human Resources Guide accordingly.

Adopted

     
 
AYES (15): Directors Brown, Cochran, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (4): Directors Dufty, Sandoval and Stroeh; First Vice President Boro
       
15.

Approve FY 07/08 Annual Disadvantaged Business Enterprise Goals

Directors PAHRE/MARTINI
Resolution No. 2007-054
approves the following actions relative to the FY 07/08 annual overall Disadvantaged Business Enterprise (DBE) goals, as follows:

  a.
In accordance with federal regulations governing the establishment of DBE goals, establish a four percent (4%) proposed goal applicable to $23,147,375 in contracts assisted by the Federal Transit Administration (FTA), and a one percent (1%) project DBE goal for the Larkspur Berth Dredging, applicable to $1,180,000 of FTA dollars, and authorize the General Manager to publish notice of the proposed goals in accordance with federal regulations;
  b.
Authorize the General Manager to formally adopt the FTA goals if no public comments are received that require further consideration or modifications of the proposed goals by the Board; and,
  c.

Authorize staff to submit the District's annual overall DBE goals for federally-assisted contracting opportunities to FTA by August 1, 2007.

Adopted

       
 
AYES (16): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (3): Directors Sandoval and Stroeh; First Vice President Boro
       
16.

Approve Changes to Administrative Policies Relative to the District’s 457 Deferred Compensation Plans

Directors PAHRE/MARTINI
Resolution No. 2007-055
approves the following changes to administrative policies relative to the District’s 457 Deferred Compensation plans:

  a.
Approve an expanded definition of “eligible” employees for participation to include Casual Vessel Masters; and,
  b.

Acknowledge that an employee’s Deferred Compensation monies may be used toward the purchase of additional service credits under the CalPERS pension plan.

Adopted

       
 
AYES (16): Directors Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, Martini, McGlashan, McGoldrick, Middlebrook, Newhouse Segal, Pahre and Reilly; Second Vice President Ammiano; President Moylan
NOES (0): None
ABSENT (3): Directors Sandoval and Stroeh; First Vice President Boro
       

ADJOURNMENT

       
17.
All business having been concluded, the meeting was adjourned at 10:35 a.m., in the memory of Robert Huber, Lou Garcia, Jeanne Barnes, Timothy Ecabert, Peter Gonglach, Merlin Snowder and Mary Catherine Gransee.
       

Respectfully submitted,

/s/ Janet S. Tarantino
Secretary of the District