May 12, 2006
(For Board: May 26, 2006)

REPORT OF THE RULES, POLICY AND INDUSTRIAL
RELATIONS COMMITTEE

Honorable Board of Directors
Golden Gate Bridge, Highway
   and Transportation District

Honorable Members:

A meeting of the Rules, Policy and Industrial Relations Committee was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, May 12, 2006, at 9:55 a.m., Chair Pahre presiding.

Committee Members Present (4): Chair Pahre; Directors Hernández, Martini and McGoldrick

Committee Members Absent (3): Vice Chair Murray; Director Newhouse Segal; President Middlebrook (Ex Officio)

Other Directors Present (5): Directors Ammiano, Eddie, Kerns, Moylan and Stroeh

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/Administration and Development Teri W. Mantony; Deputy Engineer Ewa Z. Bauer; Director of Public Affairs Mary C. Currie; Marketing and Communications Director Kellee Hopper; FasTrak Coordinator Sally Hinds; Assistant Clerk of the Board Patsy Whala

Visitors Present: None

     
1. Approve Short-Term Adjustment to the Table of Organization in the Ferry Division
     
 

In a memorandum to the Committee, Director of Human Resources Larry Daniel, Deputy General Manager/Administration & Development Teri Mantony and General Manager Celia Kupersmith reported on staff’s recommendation to delete the Part-Time Ticket Agent position and add one Full-Time Ticket Agent position, during baseball season, and adjust the Table of Organization accordingly.

The report stated that, as part of the cost savings efforts to reduce the District’s deficit, the Ferry Division initiated staffing reductions in mid-2004, including the number of Ticket Agents required to deliver ferry services. In the current FY 05/06 budget, this job classification includes six Full-Time Ticket Agents, one Part-Time Ticket Agent, and one Casual Ticket Agent position for baseball season to be filled from the labor pool from the Union Hall. In preparation for the baseball season, staffing needs are identified and positions are posted for bidding, in compliance with the Memorandum of Understanding (MOU). The Part-Time Ticket Agent exercises the opportunity to bid for the full-time position associated with the baseball schedule, thereby vacating the permanent part-time position, and the vacancy is filled from the Casual labor pool from the Union Hall.

The report also stated that the District’s Table of Organization is a very specific list of both part-time and full-time positions approved by the Board as part of the annual budget adoption process. Staff has worked diligently to manage staff resources so that the specific work force in place matches the adopted Table of Organization. The various MOUs contain language that governs bidding of shifts and work schedules and can be cumbersome when working with the Table of Organization as it is currently structured. In order to comply with the current system of individual positions, staff recommends amending the Table of Organization for the duration of the baseball schedule. The amendment would convert the permanent Part-Time Ticket Agent position to a Full-Time Ticket Agent position for baseball season only. Funds for these positions and their associated benefits are included in the FY 05/06 Ferry Division Budget and there is no fiscal impact to the District from this action.

The report further stated that staff would like to investigate and report to the Committee on the feasibility and advisability of transforming the District’s current approach to the Table of Organization to a “Full-Time-Equivalents-per-department” approach. With Committee direction, the Human Resources Department will review how this issue is handled among peer agencies and report back to the Committee for future direction later this year. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, General Manager Celia Kupersmith reported that staff recommends adjusting the Table of Organization for this job classification to maintain compliance with current staffing needs. She stated that staff is further recommending that the Board approve the opportunity for staff to research alternative ways of managing the Table of Organization that would enable the Board to retain control and, at the same time, provide staff with the flexibility to match MOUs, workloads and special events. Ms. Kupersmith also stated that staff will collect information and report back to the Committee with recommendations and ideas for consideration in Fall 2006. Chair Pahre added that the committee members that would like to participate in this process can contact Teri Mantony or Celia Kupersmith while they are gathering information.

Staff recommended, and the Committee concurred by motion made and seconded by Directors MOYLAN/HERNÁNDEZ to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 
The Rules, Policy and Industrial Relations Committee recommends that the Board of Directors approve the following short-term adjustments relative to the Table of Organization in the Ferry Division:
  a. Delete one regular part-time Ticket Agent position during Baseball season effective immediately; and,
  b. Add one regular full-time Ticket Agent position during Baseball season effective immediately,
 

with the understanding that requisite funds for the positions are included in the FY 05/06 Ferry Division Budget.

Action by the Board – Resolution

     
  AYES (4):      Chair Pahre; Directors Hernández, Martini and McGoldrick
NOES (0):      None
ABSENT (3): Vice Chair Murray; Director Newhouse Segal; President Middlebrook (Ex Officio)
     
 
[Note: the above recommendation was forwarded to the Board of Directors meeting of May 12, 2006, for action.]
     
2. Public Comment
     
  There was no public comment.
     
3. Adjournment
     
  All business having been concluded, the meeting was declared adjourned at 9:58 a.m.
     

Respectfully submitted,

/s/ Barbara L. Pahre, Chair
Rules, Policy and Industrial Relations Committee