January 12, 2006
(For Board: February 10, 2006)

REPORT OF THE FINANCE-AUDITING COMMITTEE/
COMMITTEE OF THE WHOLE

Honorable Board of Directors
Golden Gate Bridge, Highway
   and Transportation District

Honorable Members:

A meeting of the Finance-Auditing Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, January 12, 2006, at 10:10 a.m., Chair Stroeh presiding.

Committee Members Present (7): Chair Stroeh; Vice Chair Pahre; Directors Cochran, Eddie, Murray, Reilly and Shahum
Committee Members Absent (2): Director Boro; President Middlebrook (Ex Officio)
Other Directors Present (4): Directors Kerns, Martini, Moylan and Newhouse Segal

Committee of the Whole Members Present (11): Directors Cochran, Eddie, Kerns, Martini, Murray, Newhouse Segal, Pahre, Reilly, Shahum and Stroeh; First Vice President Moylan
Committee of the Whole Members Absent (8): Directors Ammiano, Brown, Dufty, Hernández, McGoldrick and Sandoval; Second Vice President Boro; President Middlebrook

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/Administration and Development Teri W. Mantony; Planning Director Alan R. Zahradnik; Public Affairs Director Mary C. Currie; Information Systems Director Robert Haar; Acting Auditor-Controller and Capital and Grant Programs Manager Nina Rannells; Principal Planner Ron Downing; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Karen B. Engbretson

Visitors Present: Farhad Mansourian, Marin County Director of Public Works; Anthony R. Withington, President, Amalgamated Transit Union, Local No. 1575; Ignacio Mora, Vice President, Amalgamated Transit Union, Local No. 1575

     
1.
Authorize Execution of a Program Supplement to the Master Agreement with the State of California, Department of Transportation for Federal Funds Available to Support the Golden Gate Bridge Seismic Retrofit Project, Phase IIIA
     
 

In a memorandum to Committee, Capital and Grant Programs Manager Nina Rannells, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith reported on staff’s recommendation to authorize the President of the Board of Directors to execute a Program Supplement to the Master Agreement with the State of California, Department of Transportation (Caltrans), for federal funds available to support Phase IIIA of the Golden Gate Bridge Seismic Retrofit Project.

The report stated that Phase IIIA of the Golden Gate Bridge, Seismic Retrofit Project involves the retrofit of the north anchorage housing and north and south pylons. Staff has worked closely with Caltrans over the past several years to ensure project compliance with Federal Highway Administration requirements and receive federal authorization to proceed with the project. Federal authorization to proceed with Phase IIIA construction has been obtained and the District must now execute a Program Supplement to the Administering Agency-State Master Agreement for Federal-Aid funds in order to access grant funds secured to support this Project. A resolution authorizing execution of this agreement is a required component of the grant process. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors EDDIE/PAHRE to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 

The Finance-Auditing Committee recommends that the Board of Directors authorize the President of the Board of Directors to execute a Program Supplement to the Master Agreement with the State of California, Department of Transportation, for federal funds available to support the Golden Gate Bridge Seismic Retrofit Project, Phase IIIA.

Action by the Board - Resolution

NON-CONSENT CALENDAR

     
 
AYES (11):  Directors Cochran, Eddie, Kerns, Martini, Murray, Newhouse Segal, Pahre, Reilly, Shahum and Stroeh; First Vice President Moylan
NOES (0):   None
     
 
[Note: The above recommendation was forwarded to the Board of Directors meeting of January 13, 2006, for action.]
     
2. Approve a Five-Year Agreement with the Marin County Transit District for Marin Local Bus Service
     
 

In a memorandum to Committee, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith presented staff’s recommendation to approve a five-year agreement with the Marin County Transit District (MCTD) for Marin local bus service and regional paratransit service, effective May 1, 2006, through June 30, 2011. The report provided background of the process undertaken by staff of the District and MCTD over the past ten months to negotiate a long-term agreement for local bus service and paratransit service in Marin County. The report listed the guiding principles of these negotiations, as follows:

  • Develop a sustainable long-term relationship that addresses the financial needs and constraints of both agencies.
  • Develop an agreement that continues to allow passengers to move seamlessly between the regional and local service routes.
  • Develop an agreement that addresses issues remaining from the current agreement.
  • Ensure transparency of costs and revenue sharing throughout the life of the agreement.

The report also stated that these negotiations have been complex and difficult at times, but were made easier by the extensive review and discussion of the relationship, the service, and the costs of local bus and paratransit services that were undertaken by both agencies prior to adoption of the current 18-month agreement for provision of these services. The report stated that with the proposed five-year agreement, the 30-year history of coordinated transit service in Marin County continues with an agreement that provides a stable and reliable transit network of local and regional services serving both residents and other travelers within Marin County. It also lays the groundwork for further refinements in future agreements if the agencies decide to continue the relationship beyond this five-year period. The recommended agreement also provides flexibility to the District and MCTD to refine and grow their transit operations according to the needs of the agencies. The report also described the outstanding issues remaining from the current 18-month agreement that were discussed and incorporated into the proposed five-year agreement, as follows:

  • Transfer of ownership of four transition routes;
  • Transparency of methods for determining costs and revenue allocations;
  • Funding and management of ADA paratransit service necessitated by operation of regional routes through Marin County;
  • Funding for capital projects and equipment;
  • Provision for operation of small buses on some local routes; and,
  • Affordability by each agency in light of plans to refine and grow the local transit network.

The report described the terms of the proposed agreement, and included a copy of the proposed agreement and its five attachments. The report noted that the proposed five-year agreement is structured to coincide with the District’s July to June fiscal year, so the actual term of the agreement is a total of five years, plus two months of FY 05/06 from May 1, 2006 to June 30, 2006. The report also noted that the proposed five-year agreement includes a set of principles that deal with issues of responsibility for provision of complementary ADA paratransit services. Due to the need to work directly with the service contractor, Whistlestop Wheels, on an annual basis to develop an operating agreement, a second agreement dealing exclusively with provision of the complementary ADA paratransit service will be brought forward each year of this five-year agreement. The report also described the future of the contractual relationship between the District and MCTD, noting that the proposed five-year agreement includes a requirement that negotiations be completed by January 1, 2010, to either continue the contractual relationship or terminate it at the end of the contract period, giving each agency a full eighteen months to implement whatever is ultimately decided as the best continued course of action.

The report described in detail how the average hourly rate was calculated for the proposed five-year agreement, noting that the hourly rate of $110.69 is based on the costs being experienced by the District in the current fiscal year, with an increase of five percent to establish the first year’s rate in the new agreement. It is estimated that the $110.69 per hour, with its annual increases, will yield an average payment to the District of more than $6 million annually. The hourly rate of $110.69 will apply to a baseline number of service hours totaling 122,736 hours, and if hours of service are added or decreased during the term of the agreement, MCTD will be charged or credited accordingly.

The report noted that with the proposed five-year agreement, MCTD will be responsible for 26 bus routes, all of which begin and end within Marin County’s boundaries, including the four “transition routes” identified in the 18-month agreement and all school services. By virtue of their ownership of these local routes, MCTD will have full responsibility for determining routes, schedules, fares and operating policies associated with these routes. Concurrently, the District will own and be responsible for a system of 27 regional routes which operate both in and outside of Marin County.

The report stated that MCTD will also be responsible for capital costs related to local service. For any capital equipment purchased exclusively for use on local routes, MCTD will pay the full amount needed to match federal, state and regional funds available to use for the purchase. For revenue service equipment needed to support both the local and regional services, each agency will pay its fair share of the local match requirement based on the number of miles traveled by its routes as a percent of the total system-wide number of miles traveled.

The report further stated that a key facet of the proposed five-year agreement requires one joint meeting of the respective boards of MCTD and the District per year, so that policy issues associated with both local and regional service can be discussed. In addition, MCTD and District staff will meet on a monthly basis to review both financial and operating information associated with the service, and will develop a list of standard performance measures that will be used to monitor service quality, effectiveness and efficiency. It is recommended that the proposed five-year agreement be approved between MCTD and the District, as described above, for the provision of local bus service and regional paratransit service in Marin County, effective May 1, 2006 through June 30, 2011, in order to provide a integrated transit network that helps reduce congestion, improve air quality and aid in the ease of travel by individuals throughout the county. A copy of the report, with attachments, is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Celia Kupersmith summarized the staff report, noting that staff is recommending that the District continue its contractual relationship with MCTD on a long-term basis. She noted that the proposed five-year agreement will provide payment to the District of approximately $6 million per year, a noteworthy increase from the $3.8 million per year realized in the current 18 month agreement. By contrast, three years ago, prior to development of the 18-month agreement, payments from MCTD to the District for local bus service were approximately $300,000 per year.

Ms. Kupersmith elaborated on how the new hourly rate was calculated, noting that it is a blended rate averaging lower hourly rates for smaller buses and higher rates for larger articulated buses, with the base hourly rate for standard size buses. She noted that the new hourly rate of $110.69 is lower than the hourly rate of $113 in the current 18-month agreement, due to the lower operating costs the District has realized since the November 2003 service reductions. She noted that integrated transit service in Marin County works to the benefit of the District customers, and works to benefit of the District financially.

Ms. Kupersmith further noted that the proposed five-year agreement represents a significant restructuring of the relationship between the District and MCTD. She stated that in recognition of its expanded role as a transit district, MCTD is moving forward with hiring a General Manager to assume leadership of MCTD. She acknowledged the positive and collaborative working relationship she experienced in undertaking negotiations over the past 10 months with Farhad Mansourian, the Marin County Director of Public Works, who negotiated the terms of the proposed five-year agreement on behalf of MCTD. She stated that there is a great deal of enthusiasm on the part of both the District and MCTD regarding this new contractual relationship. She further stated that the MCTD Board of Directors unanimously approved the proposed five-year agreement at its meeting of January 10, 2006.

Discussion ensued, including the following salient points:

     
 
  • Director Kerns inquired regarding the 10% shortfall of approximately $600,000 in the proposed five-year agreement in covering the cost of operating local bus service. In response, Ms. Kupersmith stated that the approximately $600,000 per year is not captured in the proposed five-year agreement due in part to the lower rate for smaller buses. She noted that it is standard practice by many transit agencies that operators of smaller buses are paid lower rates than operators of full-size buses, and that the District is currently discussing this approach with the Amalgamated Transit Union, Local No. 1575. Ms. Kupersmith noted that, in her opinion, the operating efficiencies realized through the integration of both local and regional transit compensates for much of the $600,000 not recovered in the agreement.
   
 
  • Director Reilly inquired as to the comparable costs for operating a bus transit system in an area the size of Marin County, noting that the operating costs stated in the staff report seem low. In response, Ms. Kupersmith stated that staff would research data on the operating costs for transit systems of similar size and report back to the Committee.
   
 
  • Director Shahum inquired as to how the District would deal with “extraordinary cost increases” not under the control of the District, such as rising fuel costs, insurance costs or new legislative or regulatory requirements. In response, Ms. Kupersmith stated that in the event of such cost increases, both agencies would meet to determine how each agency would pay its share of these extra costs.
   
 
  • Director Murray remarked on her perspective from sitting on the boards of both the District and MCTD. She stated that embarking on this five-year agreement was a great leap of faith for MCTD, which is evolving into a true transit agency. She noted that while there was some concern on the part of MCTD regarding the new hourly rate and the total cost of the agreement, there was consensus that the proposed five-year agreement is a good deal for the residents of Marin County. She further stated that the development of this agreement is a tremendous achievement, and that the agreement provides the District with certainty for future financial planning, as well as accountability to the public.
   
 
  • Director Eddie noted that the voters of Marin County deserve praise for passing Measure A, which provides a guaranteed funding stream to continue provision of local transit in Marin County.
     
 
Staff recommended and the Committee concurred by motion made and seconded by Directors EDDIE/PAHRE to forward the following recommendation to the Board of Directors for its consideration:
     
 
RECOMMENDATION
     
 

The Finance-Auditing Committee recommends that the Board of Directors approve a five-year Agreement with the Marin County Transit District for Marin local bus service and regional paratransit service, effective May 1, 2006 through June 30, 2011, with the understanding that the agreement will have a term of 62 months, including the remaining two months of FY 05/06 from May 1, 2006 to June 30, 2006.

Action by the Board - Resolution

NON-CONSENT CALENDAR

     
 
AYES (11):  Directors Cochran, Eddie, Kerns, Martini, Murray, Newhouse Segal, Pahre, Reilly, Shahum and Stroeh; First Vice President Moylan
NOES (0):   None
     
  [Note: The above recommendation was forwarded to the Board of Directors meeting of January 13, 2006, for action.]
     
3.
Approve a Two-Month Extension to the Agreement with the Marin County Transit District for Intercounty Paratransit Bus Services for FY 05/06
     
 

In a memorandum to Committee, Planning Director Alan Zahradnik, Deputy General Manager/Bus Division Susan Chiaroni, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith reported on the need for a two-month extension of the Agreement for Intercounty Paratransit Services with the Marin County Transit District (MCTD). The report stated that under an 18-month agreement with Marin County Transit District (MCTD), MCTD provides the District with Whistlestop Wheels (WSW) intercounty paratransit services that complement the District’s regional (intercounty) bus services in accordance with the Americans with Disabilities Act. The agreement establishes hourly and other variable and fixed cost rates as well as the specific services to be provided by WSW. The current 18-month Fiscal Year 2005/2006 agreement terminates on April 30, 2006.

The report also stated that the Intercounty Paratransit Agreement is a companion agreement to the Marin Local Bus Agreement between the District and MCTD. Together, the two agreements define the transit service and financial responsibilities by which the two agencies collaboratively operate. The new Bus Agreement extends the relationship for another 62 months beginning May 1, 2006. The companion Paratransit Agreement is typically an annual agreement reflecting the service agreement that MCTD negotiates with its paratransit service provider (currently WSW).

Therefore, to continue provision of paratransit services and to provide MCTD time to develop a new paratransit service agreement for the upcoming FY 06/07, staff recommends amending the current Intercounty Paratransit Agreement with MCTD to extend it for a two-month period ending June 30, 2006, at the same cost and service arrangement as the current Agreement. The amendment recognizes the parties’ intent to negotiate annual extensions for paratransit services to cover the five-year term of the companion Marin Local Bus Agreement. A copy of the report, including a copy of the attached proposed amendment, is available from the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors MURRAY/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 

The Finance-Auditing Committee recommends that the Board of Directors approve a two-month extension to the Agreement with the Marin County Transit District for intercounty paratransit service for FY 05/06, at the same cost and service arrangement as the current Agreement, effective May 1, 2006 through June 30, 2006.

Action by the Board - Resolution

NON-CONSENT CALENDAR

     
 
AYES (11):  Directors Cochran, Eddie, Kerns, Martini, Murray, Newhouse Segal, Pahre, Reilly, Shahum and Stroeh; First Vice President Moylan
NOES (0):   None
     
  [Note: The above recommendation was forwarded to the Board of Directors meeting of January 13, 2006, for action.]
     
4.
Approve a New Regional Bus Fare for Travel Between the East Bay and San Francisco and Between the East Bay and Sonoma County
     
 

In a memorandum to Committee, Planning Director Alan Zahradnik, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith presented staff’s recommendation to approve a new regional bus fare for travel between the East Bay and San Francisco and between the East Bay and Sonoma County. The report stated that the Board of Directors, by Ordinance No. 2005-06 at its meeting of October 14, 2005, implemented a regional bus and ferry fare restructure program, which simplified the District’s regional transit fare system effective December 11, 2005. Included in the program was the establishment of a single set of fares for travel on Golden Gate Transit bus service across the Richmond-San Rafael Bridge between the East Bay and Marin (Fare Zones 2, 3 and 4), Sonoma (Fare Zones 5 and 6) and San Francisco (Fare Zone 1). The adult cash fare was set at $3.25, with a 50% discount for persons with disabilities, seniors and youth ($1.60), a 20% discount for Ride Value Tickets ($2.60) and free transfer privileges.

The report stated that subsequent to adoption of Ordinance No. 2005-06, it was discovered that customers could misuse East Bay transfer privileges to underpay a bus fare for travel between Sonoma County and Marin County, and between San Francisco and Marin County. Specifically, a customer from Sonoma County could pay for a $3.25 trip to the East Bay and instead make a $3.95 (Zone 5) or $4.80 (Zone 6) trip to Marin County (Zone 3), or a customer from San Francisco could pay for a $3.25 trip to the East Bay and instead make a $3.95 trip to Marin County (Zone 3). It is estimated that over 500,000 passengers travel annually between the affected fare zones, thus the risk of exposure to reduced fare revenue is significant. Since action to address this matter could not be initiated before the new fare restructure program went into effect on December 11, 2005, staff recommends that regional bus fares for bus travel between the East Bay and San Francisco and between the East Bay and Sonoma County be set at $6.00, the approximate price prior to the fare restructure, and that these new fares become effective January 15, 2006.

A public hearing on this matter was held on January 12, 2006, prior to this meeting of the Finance-Auditing Committee. During the public comment period that was initiated on December 15, 2005 and ended with the public hearing, no comments were received, either prior to or during the public hearing. The staff report included an attached draft Ordinance reflecting the recommended action. A copy of the staff report, with attachment, is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Attorney Miller noted that as had been stated during the public hearing on this matter, the element of the draft Ordinance regarding fares for paratransit service between the East Bay and San Francisco and between the East Bay and Sonoma County would be deleted when the recommendation is forwarded to the Board of Directors at its meeting of January 13, 2006.

Staff recommended and the Committee concurred by motion made and seconded by Directors SHAHUM/REILLY to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 

The Finance-Auditing Committee recommends the Board of Directors approve a new regional bus fare for travel between the East Bay and San Francisco and between the East Bay and Sonoma County, effective January 15, 2006; and, amend Master Ordinance 2005 accordingly, as outlined in the attached Ordinance.

Action by the Board - Ordinance

                   NON-CONSENT CALENDAR
     
 
AYES (11): Directors Cochran, Eddie, Kerns, Martini, Murray, Newhouse Segal, Pahre, Reilly, Shahum and Stroeh; First Vice President Moylan
NOES (0):  None
     
  [Note: The above recommendation was forwarded to the Board of Directors meeting of January 13, 2006, for action.]
     
5. Approve the Setting of Public Hearings for the Proposed Five-Year Regional Fare Increase Program
     
 

In a memorandum to Committee, Planning Director Alan Zahradnik, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith presented staff’s recommendation to set three public hearings for the purpose of receiving public comment relative to establishing a five-year fare program to increase regional bus, ferry and paratransit fares by five percent annually, beginning July 1, 2006, in order to meet operating expenses.

The report stated that the Board of Directors has directed staff to develop a new transit fare program as a successor to the five-year fare program adopted in 1998. In the context of the District’s current fiscal emergency, the Board expressed the following objectives of the proposed five-year fare program:

  • Increasing regional bus and paratransit fare recovery towards a 25 percent goal and ferry fare recovery towards a 40 percent goal as a means of continuing transit services with an appropriate level of passenger support.
  • Increasing transit fares as needed to achieve a $9 million revenue generation target proposed by staff to help address a projected $89 million five-year District financial shortfall.

The report also stated that in response to this direction, staff has developed a five-year fare program that will generate approximately $9 million in revenue over the five-year period, and also acknowledges the need to encourage transit ridership. The report summarized the five-year fare program, which is being presented for Board consideration and public comment, as follows:

  • An annual five percent regional bus, complementary ADA paratransit, and ferry fare increase over a five-year period beginning July 1, 2006.
  • Annual review, concurrent with the District budget development process, to determine if adjustment to the five-year program is needed.
  • Exceptions to the five-year program include: special event bus and ferry service fares, local Marin bus fares set by MCTD, and promotional and other specific service-related fares subject to separate financial performance objectives.

The report further stated that staff recommends holding three public hearings, at three separate locations, to receive public comment on the proposed five-year fare program, as noted below:

  • Thursday, February 16, 2006, at 7:00 p.m., in the City Council Chambers, Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, CA;
  • Wednesday, March 8, 2006, at 6:00 p.m., in the Board Room, Administration Building, Golden Gate Bridge Toll Plaza, San Francisco, CA; and,
  • Thursday, March 9, 2006, at 6:00 p.m., in the Activities Room, The Whistlestop, 930 Tamalpais Avenue, San Rafael, CA,

A copy of the report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Celia Kupersmith summarized the staff report, noting that that all public hearings would be immediately preceded by a two-hour informational open house conducted by staff to provide the public with background and context for the proposed fare program.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/PAHRE to forward the following recommendation to the Board of Directors for its consideration:

     
 

RECOMMENDATION

     
 

The Finance-Auditing Committee recommends that the Board of Directors authorize the setting of public hearings for the purpose of receiving public comment on a proposal to establish a five-year fare program to increase bus, ferry and paratransit fares by five percent annually in order to meet operating expenses, beginning July 1, 2006, as follows:

  • Thursday, February 16, 2006, at 7:00 p.m., in the City Council Chambers, Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, CA;
  • Wednesday, March 8, 2006, at 6:00 p.m., in the Board Room, Administration Building, Golden Gate Bridge Toll Plaza, San Francisco, CA; and,
  • Thursday, March 9, 2006, at 6:00 p.m., in the Activities Room, The Whistlestop, 930 Tamalpais Avenue, San Rafael, CA;
 

with the understanding that all public hearings will be immediately preceded by a two-hour informational open house conducted by staff to provide the public with background and context for the proposed five-year fare program.

Action by the Board – Resolution
NON-CONSENT CALENDAR

     
 
AYES (11): Directors Cochran, Eddie, Kerns, Martini, Murray, Newhouse Segal, Pahre, Reilly, Shahum and Stroeh; First Vice President Moylan
NOES (0):  None
     
  [Note: The above recommendation was forwarded to the Board of Directors meeting of January 13, 2006, for action.]
     
6.
Authorize Award of Contract No. 2006-D-3-CMAS, SAN Implementation, to CIBER, Inc., for New Backup/Recovery/Storage Hardware and Software
     
 

In a memorandum to Committee, Information Systems Director Robert Haar, Deputy General Manager/Administration and Development Teri Mantony, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith presented staff’s recommendation relative to award of Contract No. 2006-D-3-CMAS, SAN Implementation, for new backup/recovery/storage hardware and software. The report stated that in the mid-1990s, data backup and recovery hardware and software were installed at several District locations, including the Golden Gate Bridge Toll Plaza Administration Building, San Rafael Administration and Bus Transit buildings and the Larkspur Ferry Terminal. The report also stated that these installations are reaching the end of their useful life, and are in need of an upgrade. Staff intends to modernize the data backup/recovery/storage hardware and software at the District by implementing a solution using Storage Area Network (SAN) technology. SAN technology provides additional benefits beyond backup and recovery, such as more efficient storage, improved disaster recovery capabilities, simplified administration and better availability of data.

The report stated that on October 4, 2005, the District issued a Request for Proposals (RFP) to solicit proposals from technology consultants to provide hardware, software, implementation services and one year of maintenance. The report also stated that four proposals were received by the due date of November 1, 2005. The selection committee determined that the highest scoring and lowest cost proposal was submitted by CIBER, Inc., of San Francisco, CA. Staff and the Attorney for the District determined that CIBER, Inc.’s proposal was compliant with the RFP requirements and recommend award of Contract No. 2006-D-3-CMAS to CIBER, Inc.

The report further stated that initial cost estimates for this project, based upon a software consultant’s review, were too low for a complete SAN upgrade. Since only $80,000 was budgeted for this project based on that low cost estimate, it is further recommended that the project budget be increased by authorizing an increase in the FY 05/06 District Division Capital Budget in the amount of $59,000 and by authorizing a transfer from the FY 05/06 District Division Operating Budget to the FY 05/06 District Division Capital Budget in the amount of $97,000. A copy of the report is available from the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MOYLAN to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 

The Finance-Auditing Committee recommends that the Board of Directors authorize award of Contract No. 2006-D-3-CMAS, SAN Implementation, to CIBER, Inc., San Francisco, CA, in the amount of $236,000, for consulting and maintenance services, as well as backup/recovery/storage hardware and software; and, authorize a budget increase in the FY 05/06 District Division Capital Budget in the amount of $59,000 and a budget transfer from the FY 05/06 District Division Operating Budget to the FY 05/06 District Division Capital Budget in the amount of $97,000.

Action by the Board – Resolution
NON-CONSENT CALENDAR

     
 
AYES (11): Directors Cochran, Eddie, Kerns, Martini, Murray, Newhouse Segal, Pahre, Reilly, Shahum and Stroeh; First Vice President Moylan
NOES (0):  None
     
  [Note: The above recommendation was forwarded to the Board of Directors meeting of January 13, 2006, for action.]
     
7. Closed Session
     
 

Attorney David Miller, at the request of Chair Stroeh, stated that the Committee would convene in closed session to discuss one matter of potential litigation listed on the agenda.

After closed session, Chair Stroeh called the meeting to order in open session with a quorum present. Attorney Miller reported that the Committee met in closed session, as permitted by the Brown Act, to discuss an item of potential litigation. He stated that the matter be referred to the January 13, 2006 meeting of the Board of Directors for discussion and necessary action.

Action by the Board - None Required

     
8. Comments by Board Members
     
 
Director Murray suggested that staff investigate the feasibility of having the District’s Committee and Board meetings web-cast live on the Internet.  Chair Stroeh requested that District Secretary Janet Tarantino undertake the research on the matter.
     
9. Public Comment
     
  There was no public comment.
     
10. Adjournment
     
  All business having been concluded, the meeting was adjourned at 11:00 a.m.
     

Respectfully submitted,

/s/ J. Dietrich Stroeh, Chair

Finance-Auditing Committee

ATTACHMENT

 

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

ORDINANCE NO. 2006-01

AN ORDINANCE TO AMEND MASTER ORDINANCE 2005, AS AMENDED,
TO ESTABLISH A NEW REGIONAL BUS FARE FOR TRAVEL
BETWEEN THE EAST BAY AND SAN FRANCISCO AND
BETWEEN THE EAST BAY AND SONOMA COUNTY

January 13, 2006

          THIS ORDINANCE is adopted with reference to the following facts and circumstances which are found and declared by the Board of Directors:

          1.        On October 14, 2005, the Board of Directors adopted Ordinance No. 2005-06, implementing a regional bus and ferry fare restructure program. One of the components of this fare restructure program affected East Bay fares, which provided as follows: Remove local East Bay and inter-county East Bay bus fares from the regional fare zone matrix and establish a separate table for East Bay bus travel; set the inter-county bus fare from the East Bay to all points in the District’s service area at the current zone 10 to zone 3 fare; and, eliminate zone 10 from the regional bus fare matrix.

          2.        Following adoption of the regional bus and ferry fare restructure program, it was determined that due to an oversight in the development of the new fare structure, bus fares for travel between the East Bay and San Francisco and between the East Bay and Sonoma County were inappropriately set at $3.25. Previously, the applicable fare had ranged between $6.00 and $6.90.

          3.        In an effort to correct this oversight, staff proposed modified East Bay to San Francisco and East Bay to Sonoma County fares, and a public comment period on these modified fares was initiated on December 15, 2005 and ended with a public hearing on January 12, 2006. During this period, no public comments were received. Staff reviewed and categorized all public comments, prepared written responses to the primary categories, which were contained in a report to the Finance-Auditing Committee for its January 12, 2006 meeting, and considered all public comments in developing the final proposal for modified East Bay fares.

          4.        The Finance-Auditing Committee, after considering the need to modify the East Bay to San Francisco and East Bay to Sonoma County fares, as well as all public comments, recommended that the District establish new bus fares for travel between the East Bay and San Francisco and between the East Bay and Sonoma County, to be effective January 15, 2006.

          5.        The Board of Directors has carefully considered the staff proposal, reviewed all public comments and considered the recommendation of the General Manager and of the Finance-Auditing Committee. The Board finds that the recommended bus fares for travel between the East Bay and San Francisco and between the East Bay and Sonoma County are consistent with the District’s mission and policy objectives, and are needed to maintain consistency in the District’s regional transit fare system.

          NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT AS FOLLOWS:

          Section 1.        The Board hereby adopts the modified fares for travel between the East Bay to San Francisco and between the East Bay and Sonoma County as delineated below.

          Section 2.        Section III, “Golden Gate Transit - Bus and Ferry Systems,” Subsection C, “Bus Transit Tariff Schedule,” Paragraph 4., “Richmond Bridge Bus Cash Fares – For Travel To, From Or Within The East Bay,” of Master Ordinance 2005, as amended, is replaced in its entirety with the following:

4.        RICHMOND BRIDGE BUS CASH FARES – FOR TRAVEL TO, FROM MARIN COUNTY OR WITHIN THE EAST BAY

Adult = $3.25
Youth, Senior, Disabled = $1.60
Free transfers are available for continuing travel within Marin County.

          5.        RICHMOND BRIDGE BUS CASH FARES – FOR TRAVEL TO, FROM SAN FRANCISCO OR SONOMA COUNTY

Adult = $6.00
Youth, Senior, Disabled = $3.00
Free transfers are available for continuing travel within San Francisco or Sonoma County.


           Section 3.        Section III, “Golden Gate Transit - Bus and Ferry Systems,” Subsection D, “Discount Fares and Transfers,” Paragraph 1, “Prepaid Discount Fares,” Subparagraph c, “East Bay Bus Travel,” of Master Ordinance 2005, as amended, is replaced in its entirety with the following:


c.         East Bay local and to/from Marin County bus travel - Richmond Bridge bus Translink and ticket book prices shall be as follows:

Adult Discount Twenty-Ticket Book = $52.00
Translink Adult = $2.60 per ride
Translink Youth, Senior, Disabled = $1.60 per ride

d.        East Bay to/from San Francisco or Sonoma County bus travel - Richmond Bridge bus Translink and ticket book prices shall be as follows:


Adult Discount Twenty-Ticket Book = $96.00
Translink Adult = $4.80 per ride
Translink Youth, Senior, Disabled = $3.00 per ride

          Section 4.        Section III, “Golden Gate Transit - Bus and Ferry Systems,” Subsection D, “Discount Fares and Transfers,” Paragraph 1, “Prepaid Discount Fares,” Subparagraph d, “Regional Ferry Travel,” of Master Ordinance 2005, as amended, is renumbered as Subparagraph e.

          Section 5.        The Board finds that the modified fares for travel between the East Bay to San Francisco and between the East Bay and Sonoma County effected by the Ordinance are exempt from the California Environmental Quality Act pursuant to Section 21080(b)(8) of the Public Resources Code, because the modification is necessary for the purpose of (a) meeting operating expenses, (b) purchasing or leasing supplies, equipment or materials, (c) meeting financial reserve needs and requirements, and (d) obtaining funds for capital projects necessary to maintain service within existing service areas, and directs the District Secretary to file a Notice of Exemption in the offices of the county clerks of Sonoma, Marin, San Francisco and Contra Costa.


           Section 6.        The effective date of this Ordinance shall be January 15, 2006.


           Section 7.        If any provision of this ordinance or the application thereof to any person or circumstances is held invalid, such invalidity shall not affect any other provisions or applications of the Ordinance which can be given effect without the invalid provision or application, and to this end, the provisions of this Ordinance are severable.


           Section 8.        Ordinance No. 2005-06 is amended accordingly.


           ADOPTED this 13th day of January 2006, by the following vote of the Golden Gate Bridge, Highway and Transportation District Board of Directors:

AYES:
NOES:
ABSENT:


/s/ Maureen Middlebrook
President of the Board of Directors

ATTEST:
/s/ Janet S. Tarantino
Secretary of the District