December 7, 2006
(For Board: December 15, 2006)

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, December 7, 2006, at 10:12 a.m., Chair Eddie presiding.

Committee Members Present (5): Chair Eddie; Vice Chair Reilly; Directors Boro, Moylan and Stroeh

Committee Members Absent (4): Director Ammiano, Hernández and Martini; President Middlebrook (Ex Officio)

Other Directors Present (4): Directors Cochran, Grosboll, Newhouse Segal and Pahre

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney Madeline Chun; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/Administration and Development Teri W. Mantony; Deputy District Engineer Ewa Z. Bauer; Director of Planning Alan R. Zahradnik; Procurement and Retail Operations Director Lori A. Murray; Security and Emergency Management Specialist Lisa Locati; Assistant Clerk of the Board Karen B. Engbretson; Executive Assistant to the General Manager Amorette Ko

Visitors Present: None

     
1.
Authorize Execution of a Professional Services Agreement with International Civil Engineering Consultants, Inc., for the Conversion of the Computer Analytical Model of the North Approach Viaduct for the Golden Gate Bridge Earthquake Response Plan
     
 

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on staff’s recommendation to authorize execution of a Professional Services Agreement (PSA) with International Civil Engineering Consultants, Inc. (ICEC), in the amount of $150,000, for the conversion of the computer analytical model of the North Approach Viaduct for the Golden Gate Bridge Earthquake Response Plan.

The report stated that in 1996, the District adopted the Golden Gate Bridge Earthquake Response Plan, which requires the District staff to analyze the computer analytical model of the Bridge structure in order to estimate the capacity of structural members following a strong earthquake.  The converted uniform structural model will be used to analyze data received from the seismic instrumentation placed on the Bridge to assess the impact of the recorded seismic motions on the retrofitted Bridge structures.  To that end, the District is in the process of converting the computer analytical models of the retrofitted Bridge structures written in different analytical programs into a single analytical program, known as the Automatic Dynamic Incremental Nonlinear Analysis (ADINA) program.

The original computer analytical models of the retrofitted Suspension Bridge, the South Approach Structures and the North Approach Viaduct were created in 1993 and 1994 by design consultants for the Seismic Retrofit Project in different proprietary software programs.  These computer analytical models now must be converted into the ADINA program, which has been adopted by the State of California, Department of Transportation, as a standard nonlinear structural analysis program.  The District has proceeded with the conversion of these computer analytical models to the ADINA program in three phases.  The first phase, the conversion of the Suspension Bridge model, was completed in 2000.  The second phase, the conversion of the South Approach Structures model, was completed in 2004.  This recommended action represents the third phase, the conversion of the North Approach Viaduct model. 

The report also stated that the District entered into a PSA with ICEC for the first and second phases of the computer analytical model conversion process.  At this time, it is recommended that another PSA be executed with ICEC for the third phase, the conversion of the North Approach Viaduct model.  The report noted that the District’s Procurement Manual allows the waiver of competitive procurement procedures when such a waiver would serve the best interest of the District.  ICEC has been determined to be uniquely qualified for this type of work, having previously provided such services for the first and second phases of the conversion process.  In addition, the principals of ICEC have extensive knowledge of the Golden Gate Bridge seismic retrofit strategies and design measures due to their participation as advisory members of both the Golden Gate Bridge Seismic Retrofit Peer Review Panel, and the Seismic Instrumentation Advisory Panel.  ICEC also possesses in-depth knowledge of all the elements and boundary conditions of the Suspension Bridge and the South Approach Structures, which will allow the conversion of the North Approach Viaduct computer analytical model to proceed in a consistent and efficient manner.  A copy of the report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Denis Mulligan briefly summarized the staff report, noting that ICEC’s scope of work will be to convert the North Approach Viaduct computer analytical model to ADINA, and then to run the model to confirm the response of the Bridge and the adequacy of the retrofitted structure, specifically areas of the Bridge that are not visually obvious during a post-earthquake inspection.

Discussion ensued, including the following:

  • Director Pahre inquired as to whether the ADINA computer analytical model would be used solely for the Seismic Retrofit Project.  In response, Mr. Mulligan stated that the ADINA model will have multiple uses.  He noted that the ADINA model of Suspension Bridge was provided to the consultant DMJM Harris for their use in analyzing the Bridge as part of RFP No. 2006-B-17, Environmental Studies and Preliminary Design for a Suicide Deterrent System on the Golden Gate Bridge.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/BORO to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 

The Building and Operating Committee recommends that the Board of Directors authorize execution of a Professional Services Agreement with International Civil Engineering Consultants, Inc., in the amount of $150,000, for the conversion of the computer analytical model of the North Approach Viaduct, including its Beam Span, for the Golden Gate Bridge Earthquake Response Plan; with the understanding that requisite funds, 100% District, are included in the FY 06/07 District Division Operating Budget.

Action by the Board – Resolution
NON-CONSENT CALENDAR

     
  AYES (5):     Chair Eddie; Vice Chair Reilly; Directors Boro, Moylan and Stroeh
NOES (0):     None
ABSENT (4): Director Ammiano, Hernández and Martini; President Middlebrook (Ex Officio)
     
 
[Note:  The above recommendation will be forwarded to the Board of Directors meeting of December 15, 2006, for action.]
     
2.
Authorize Award of Contract No. 2007-MD-2, Security Guard Services for Bus and Ferry Facilities, to Silicon Valley Security & Patrol, Inc.
     
 

In a memorandum to Committee, Security and Emergency Management Specialist Lisa Locati, Deputy General Manager/Bus Division Susan Chiaroni, Deputy General Manager/Ferry Division James Swindler and General Manager Celia Kupersmith reported on staff’s recommendation to award Contract No. 2007-MD-2, Security Guard Services for Bus and Ferry Facilities, to Silicon Valley Security & Patrol, Inc.

The report stated that on November 14, 2006, six proposals were received by the District, and that these proposals were evaluated by the staff Evaluation Committee based on total proposal price (40%), experience and qualifications (40%) and references (20%) for each firm. Through this evaluation process, it was determined that Silicon Valley Security & Patrol, Inc., received the highest ranking due to their superior proposal package, which proposal price remains within the budget allocated for this contract.

The report further stated that staff and the Attorney for the District have reviewed the proposal from Silicon Valley Security & Patrol, Inc., and determined that the proposer has properly executed and submitted all required documents, and that the proposal is technically responsive. The District’s current contract for security services expires on December 31, 2006. It is recommended that Contract No. 2007 MD 2 be awarded to Silicon Valley Security & Patrol, Inc., effective January 1, 2007, for a two-year term, to provide security services at the Santa Rosa, Novato, and San Rafael Bus Maintenance facilities, the San Rafael Transit Center, the Larkspur Ferry Terminal, and San Francisco Ferry Terminal. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Lisa Locati summarized the staff report, noting that this contract provides for perimeter security guards and vehicle patrols at the District bus and ferry facilities.

Discussion ensued, including the following:

  • Director Grosboll inquired if staff was aware of any labor problems Silicon Valley Security & Patrol, Inc., may have experienced in the past. In response, Ms. Locati stated that the Evaluation Committee reviewed each proposer’s proposal price, references and whether or not the proposer had similar experience with transit properties.
  • Chair Eddie commented that it is unfortunate that the current state of society requires the District to commit a portion of its budget on security guard services. In response, Ms. Locati noted that due to the increase in competition in the security industry, the proposed contract represents the lowest price the District has paid in several years for such services.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/BORO to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 

The Building and Operating Committee recommends that the Board of Directors authorize award of Contract No. 2007-MD-2, Security Guard Services for Bus and Ferry Facilities, to Silicon Valley Security & Patrol, Inc., San Jose, CA, in an amount not to exceed $476,071, for a two-year term, effective January 1, 2007, with a one-year option to extend at the same terms and conditions, exercisable by the General Manager or her designee, with the exception of a cost increase not to exceed five percent, subject to District approval and satisfactory documentation of the Contractor’s increased cost; with the understanding that requisite funds are available in the FY 06/07 Bus and Ferry Divisions’ Operating Budgets, and with the further understanding that requisite funds will be included in the appropriate future fiscal years’ Operating Budgets.

Action by the Board – Resolution
NON-CONSENT CALENDAR

     
  AYES (5):     Chair Eddie; Vice Chair Reilly; Directors Boro, Moylan and Stroeh
NOES (0):     None
ABSENT (4): Director Ammiano, Hernández and Martini; President Middlebrook (Ex Officio)
     
 
[Note:  The above recommendation will be forwarded to the Board of Directors meeting of December 15, 2006, for action.]
     
3. Approve Actions Relative to the Award of Contract No. 2007-MD-3, Janitorial Services for District Facilities
     
 

In a memorandum to Committee, Deputy General Manager/Bridge Division Kary Witt, Deputy General Manager/Bus Division Susan Chiaroni, Deputy General Manager/Ferry Division James Swindler and General Manager Celia Kupersmith reported on the staff’s recommendation to approve actions relative to the award of Contract No. 2007-MD-3, Janitorial Services for District Facilities.

The report stated that on July 1, 2005, District-wide purchasing functions came under the general oversight of the Auditor-Controller. One of the goals was to streamline purchasing and consolidate similar contracts District-wide. Staff determined that janitorial services, which had been procured separately by each District division, could be consolidated into one Request for Proposal (RFP) for all District locations, with the District maintaining the flexibility of being able to award contracts separately for each location if necessary. The procurement of janitorial services for the entire District through a single RFP has resulted in administrative savings and decreased contract costs.

The report also stated that on November 21, 2006, six proposals were received by the District, and that these proposals were evaluated by a staff Evaluation Committee based on total proposal price (60%), experience and qualifications (20%) and references (20%) for each firm. Through this evaluation process, it was determined that two of the proposers received the highest ranking and are recommended for award of contract. ABM Janitorial Services (ABM) received the highest consensus ranking for providing janitorial services for the Golden Gate Bridge Toll Plaza, San Rafael, Novato and Santa Rosa facilities. Universal Building Services & Supply Co. (UBS) received the highest consensus ranking for providing janitorial services for the Larkspur Ferry Terminal.

The report further stated that staff and the Attorney for the District have reviewed the proposals from ABM and UBS and have determined that the proposers have properly executed and submitted all required documents, and that the proposal is technically responsive to the specifications. The Disadvantage Business Enterprises (DBE) Program Office has determined that ABM and UBS are not certified as DBEs; therefore, no DBE participation is anticipated during the performance of this contract. The District’s current contracts for janitorial services expire on December 31, 2006. It is recommended Contract No. 2007-MD-3 be awarded to ABM Janitorial Services and Universal Building Services & Supply Co., to provide janitorial services at District facilities described above for a two-year term, effective January 1, 2007. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Lori Murray summarized the staff report, noting that the District saved $28,000 for janitorial services by consolidating this RFP.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/BORO to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 

The Building and Operating Committee recommends that the Board of Directors approve the following actions relative to the award of Contract No. 2007-MD-3, Janitorial Services for District Facilities:

  1. Authorize award of Contract No. 2007-MD-3 to ABM Janitorial Services, Santa Rosa, CA, in the amount of $222,816, to provide janitorial services at the Golden Gate Bridge Toll Plaza, San Rafael, Novato and Santa Rosa facilities; and,
  2. Authorize award of Contract No. 2007-MD-3 to Universal Building Services & Supply Co., Richmond, CA, in the amount of $13,440, to provide janitorial services at the Larkspur Ferry Terminal,

for a combined total amount of $236,256, for a two-year term, commencing January 1, 2007, with one successive one-year option to extend at the same terms and conditions, exercisable by the General Manager or designee, with the exception of a cost increase not to exceed five percent, subject to District approval and satisfactory documentation of the Contractors’ increased costs; with the understanding that requisite funds are available in the FY 06/07 Bus, Ferry and Bridge Divisions’ Operating Budgets, and with the further understanding that requisite funds will be included in the appropriate future fiscal years’ Operating Budgets.

Action by the Board – Resolution
NON-CONSENT CALENDAR

     
  AYES (5):     Chair Eddie; Vice Chair Reilly; Directors Boro, Moylan and Stroeh
NOES (0):     None
ABSENT (4): Director Ammiano, Hernández and Martini; President Middlebrook (Ex Officio)
     
 
[Note:  The above recommendation will be forwarded to the Board of Directors meeting of December 15, 2006, for action.]
     
4. Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board
     
 

The December meeting of the Sonoma-Marin Area Rail Transit District (SMART) is scheduled for December 20, 2006, and the meeting materials were not available in time for this meeting of the Committee. Therefore, no SMART meeting materials were provided this month.

At the meeting, Director Boro, President of the SMART Board, provided a report regarding the SMART Ad Hoc Subcommittee, which was formed to evaluate the possibility of placing another one-quarter percent sales tax ballot measure on the ballot in November 2008. Director Boro stated that he is a member of the Ad Hoc Subcommittee, along with SMART members, Robert Jehn, Mike Kerns, Charles McGlashan and Mike Reilly. The subcommittee held its first meeting on December 6, 2006, and will meet periodically over the next several months to: 1) review the November 2006 election results for Measure R, the ballot measure for the one-quarter sales tax to fund SMART’s passenger rail service in Sonoma and Marin County; 2) seek to clarify issues that were brought up during the recent campaign; and, 3) interview key stakeholders in both Marin and Sonoma counties regarding passenger rail service in Sonoma and Marin County. He further stated that after the Ad Hoc Subcommittee concludes its business, it will bring forward a recommendation to the full SMART Board regarding the feasibility of a 2008 ballot measure. Director Boro noted that that the final combined vote tally for Measure R was 65.4%, with only 3,600 votes short of reaching the two-thirds majority needed to pass.

Action by the Board – None Required

     
5. Status Report on Engineering Projects
     
 

In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Denis Mulligan provided a status report on the progress of the Merchant Road project, a joint project of the District, the Presidio Trust and the National Park Service to realign Merchant Road and make roadway improvements near the District’s Golden Gate Bridge Toll Plaza facilities. He briefly described the background of the District’s land use permit with the National Park Service, noting that the federal government owns the land underlying the District’s Toll Plaza facilities. Mr. Mulligan reported that the construction is going quite well, despite such challenges as the inclement weather during construction, the coordination between multiple agencies and the complex construction staging required to maintain continuous road access for the public. He stated that it is anticipated that the major elements of the project will be complete by the end of December 2006, weather permitting.

Action by the Board – None Required

     
6. Public Comment
     
  There was no public comment.
     
7. Adjournment
   
 
All business having been concluded, the meeting was declared adjourned at 10:25 a.m.
   

Respectfully submitted,

/s/ James C. Eddie, Chair
Building and Operating Committee