July 27, 2006
(For Board: August 11, 2006)

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, June 22, 2006, at 10:00 a.m., Acting Chair Martini presiding.

Committee Members Present (5): Acting Chair Martini; Directors Boro, Hernández and Stroeh; President Middlebrook (Ex Officio)

Committee Members Absent (4): Directors Ammiano and Moylan; Vice Chair Reilly; Chair Eddie

Other Directors Present (2): Directors Cochran and Newhouse Segal

Staff Present: General Manager Celia G. Kupersmith; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Administration and Development Teri W. Mantony; Deputy District Engineer and Acting District Engineer Ewa Z. Bauer; Public Affairs Director Mary C. Currie; Risk Management and Safety Director William L. Stafford; Terminal Superintendent and Acting Deputy General Manager/Ferry Division Rebecca Wessling; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Patsy Whala

Visitors Present: None

     
1.
Authorize Execution of a Professional Services Agreement with Booz Allen Hamilton, Inc., Relative to RFP No. 2007-FT-2, Consultant to Provide Technical Specifications for Golden Gate Ferry Fare Equipment
     
 

In a memorandum to Committee, Deputy General Manager/Ferry Division James Swindler and General Manager Celia Kupersmith reported on staff’s recommendation to approve actions relative to RFP No. 2007-FT-2, Consultant to Provide Technical Specifications for Golden Gate Ferry Fare Equipment.  The report stated that the District received funding from Regional Measure 2 grant funds in the amount of $1,600,000 for the design and implementation of automated fare gates and ticketing system for Golden Gate Ferry.  The initial phase of this multi-year capital project will focus on a feasibility study, implementation plan, equipment specifications, procurement support and development of a customer information program.

The report also stated that on Friday, June 2, 2006, four proposals were received by the District Secretary in response to the RFP and were evaluated by a panel consisting of District staff.  Two of the proposers, Booz Allen Hamilton, Inc., and LTK Engineering Services, were invited to take part in the interview process.  The Evaluation Panel determined that Booz Allen Hamilton, Inc., presented a stronger workplan, project understanding and approach, as well as specifically addressed the unique challenges of an automatic fare gates system in the marine environment.   District staff has found that Booz Allen Hamilton, Inc.’s proposal is technically responsive to the specifications and the price is fair and reasonable, based on a cost analysis conducted by the District’s Procurement Department.  In addition, they have properly submitted all required documents.  The Disadvantaged Business Enterprise (DBE) Program Administrator has determined that Booz Allen Hamilton, Inc. has complied with the DBE requirements applicable to the RFP and that a 16 percent DBE participation is anticipated.

This project is included in the Ferry Division Capital Budget at a total cost of $1,600,000 and is 100% grant funded.  A budget adjustment in the FY 06/07 Ferry Division Capital Budget, in the amount of $115,000, is necessary in order to fully fund the current fiscal year’s projected costs of $165,000.  This recommended budget adjustment, to be funded from the project’s future fiscal year’s budget, is subject to the concurrence of the Finance-Auditing Committee.  A copy of the report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Celia Kupersmith summarized the staff report, stating that this action would allow the District to move forward with the implementation of automated fare gates and ticketing system for Golden Gate Ferry, in which the consultant would provide the technical specifications for the design of automated fare gates and a ticketing system.  She also stated that, although this project is included in the capital plan, only the minimum amount of funds are included in the current fiscal year’s budget; therefore, a budget adjustment is necessary from the project’s future year’s budget.  She noted that this project is 100% funded with Regional Measure 2 grant funds.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/BORO to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 
The Building and Operating Committee recommends that the Board of Directors approve the following actions relative to RFP No. 2007-FT-2, Consultant to Provide Technical Specifications for Golden Gate Ferry Fare Equipment:
 
a.
Authorize execution of a professional services agreement with Booz Allen Hamilton, Inc., San Francisco, CA, in the amount of $204,103, to design an automated fare gates and ticketing system for Golden Gate Ferry; and,
  b.

Authorize a budget adjustment in the amount of $115,000 in the FY 06/07 Ferry Division Capital Budget, to be funded from the project’s future fiscal year’s budget, subject to the concurrence of the Finance-Auditing Committee at its meeting of July 27, 2006.

Action by the Board – Resolution
NON-CONSENT CALENDAR

     
  AYES (5):      Acting Chair Martini; Directors Boro, Hernández and Stroeh; President Middlebrook
NOES (0):      None
ABSENT (4): Directors Ammiano and Moylan; Vice Chair Reilly; Chair Eddie
     
2. Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board
     
 

The Committee was provided with copies of the agenda and minutes for the June 21, 2006 meeting, agenda for the July 19, 2006, and the minutes for the May 17, 2006 meeting of the Sonoma-Marin Area Rail Transit District (SMART). Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Director Boro provided a brief summary of the actions taken by the SMART Board of Directors (SMART Board) at its July 19, 2006 meeting. He pointed out that the SMART Board voted 10 (AYES) – 1 (NO), with one absent, to certify the Environmental Impact Report (EIR), to adopt a sales tax ordinance and to put the measure on the November 2006 ballot. Further, he stated that SMART responded to 1,600 comments on the EIR. He noted that SMART has engaged the services of a campaign consultant to work with the SMART staff on the campaign for the measure being placed on the November ballot.

Discussion ensued, including the following:

     
 
  • Acting Chair Martini made the following comments and inquiries:
    • He inquired as to who made the opposing vote and the reasoning behind the opposition. In Director Brown’s absence, Director Boro responded by saying that Director Brown cast the “NO” vote and at the meeting he stated that it was his opinion that more time was necessary to review the EIR responses. Director Boro noted that the law does not require a hearing be held on responses to EIR. He also noted that the EIR responses had been thoroughly reviewed by the attorneys and were circulated for two weeks, and that the EIR was made available for 60 days.
    • He commented that SMART released the EIR on a compact disk, resulting in a savings in reproduction costs.
     
 
  • Director Cochran inquired as to whether the measure will be placed on the November 2006 ballot. In response, Director Boro answered in the affirmative, noting that the measure will be placed on the ballot in both Marin and Sonoma counties, and that a District-wide, two-thirds majority vote, will be required in order to pass the sales tax measure.

Action by the Board – None Required

     
3. Status Report on Engineering Projects
     
 

In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects.  A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Discussion ensued, including the following:
     
 
  • Director Hernández complimented Deputy District Engineer Ewa Bauer and the entire Engineering department for their efforts on District projects. She also inquired as to the reason why the Toll Plaza Transfer Points Improvements Project has reached 157% of its contract time. In response, Ms. Bauer stated that extra time was necessary to resolve issues during the fabrication of the bus shelter, and that the project is soon to be reaching completion.

Action by the Board – None Required

     
4. Assignment to Committee
     
 

Acting Chair Martini stated that he has received correspondence from his constituents regarding the success and/or failure of the “Spare the Air” days.  He requested that staff prepare a report on the impact of the “Spare the Air” days.  Celia Kupersmith stated that the “Spare the Air” days have been controversial among regular transit riders, particularly on the ferry.  She commended staff at the Ferry Division for their efforts to accommodate the extraordinary passenger demand, which jumped as high as 25,000 people on Friday, July 21, 2006.  She further stated that many print articles have appeared in the Bay Area newspapers regarding the results of the “Spare the Air” days, and these articles have generated many ideas, ranging from free rides only during peak commute hours to free rides 100% of the time.  She also noted that staff will present a detailed report to the August 4, 2006 meeting of the Transportation Committee.     

Discussion ensued, including the following:
     
 
  • President Middlebrook stated that, in an article that appeared in the San Francisco Chronicle, Bay Area Rapid Transit (BART) is looking into changing the “Spare the Air” day policy to allow free passage during peak commute hours only.
 
 
  • Director Stroeh commented that the 4:30 p.m. ferry he rode from Larkspur to San Francisco during a “Spare the Air” day was at maximum capacity, in which 60% were children, commending staff for the great job they did during the egress and ingress of passengers with such a large crowd, as well as how effectively and efficiently they handled the cleaning of the vessels.
 
 
  • Director Newhouse Segal requested that staff prepare a financial report regarding how the District was reimbursed for its expenses during the “Spare the Air” days .  In response, Ms. Kupersmith stated that staff will provide that financial information in the staff report.  She explained that the District is reimbursed for fare revenue, but not for costs associated with providing additional service. She further stated that, in the case of the Ferry Division, additional service was put into place in order to accommodate the increased demand on some of the “Spare the Air” days.

Action by the Board – None Required

     
5. Public Comment
     
 

There was no public comment.

     
6. Adjournment
     
  All business having been concluded, the meeting was declared adjourned at 10:15 a.m.
     

 

Respectfully submitted,

/s/ Michael F. Martini, Acting Chair
Building and Operating Committee