February 23, 2006
(For Board: March 10, 2006)

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, February 23, 2006, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (9): Chair Eddie; Vice Chair Reilly; Directors Ammiano, Boro, Hernández, Martini, Moylan and Stroeh; President Middlebrook (Ex Officio)
Committee Members Absent (0): None
Other Directors Present (3): Directors Cochran, Pahre and Shahum

Committee of the Whole Members Present (12): Directors Ammiano, Cochran, Eddie, Hernández, Martini, Pahre, Reilly, Shahum and Stroeh; Second Vice President Boro; First Vice President Moylan; President Middlebrook
Committee of the Whole Members Absent (7): Directors Brown, Dufty, Kerns, McGoldrick, Murray, Newhouse Segal and Sandoval

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Public Affairs Director Mary C. Currie; Assistant Clerk of the Board Patsy Whala

Visitors Present: None

     
1.
Approve Actions Relative to the Award of Contract No. 2006-B-10, Golden Gate Bridge North Approach and Side Span Physical Security Improvements, to Ghilotti Bros., Inc.
     
 

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on staff’s recommendation to award Contract No. 2006-B-10, Golden Gate Bridge North Approach & Side Span Physical Security Improvements, to Ghilotti Bros, Inc.

The report stated that the District applied for and received a grant from the United States Department of Homeland Security in the amount of $2,100,000 to design and implement physical security improvements at the Golden Gate Bridge. The District, in cooperation with other local, state and federal law enforcement agencies, evaluated the effectiveness of the current security features in place at the North Approach and Side Span of the Golden Gate Bridge and determined that additional security features were necessary to improve the existing security system and protect the District’s assets. The security improvements include new and enhanced gates and fencing, improved lighting and installation of automated vehicle barriers and electrical equipment.

The report also stated that staff prepared the plans and specifications for Contract No. 2006-B-10, Golden Gate Bridge North Approach & Side Span Physical Security Improvements, and advertised for bids on December 7, 2005. On February 14, 2006, three bids were received and publicly read. The report further stated that the Engineering staff, the Disadvantaged Business Enterprise (DBE) Program Administrator and the Attorney evaluated the bids and concluded that the apparent responsive, responsible low bidder is Ghilotti Bros., Inc., with a bid price of $2,146,213. The DBE Administrator has determined that a 28% DBE participation is anticipated during the performance of this project. This 100% grant-funded project was included in the FY 05/06 Bridge Division Capital Budget in the amount of $2,100,000. A capital budget increase in the amount of $985,000, to be funded with a budget transfer from the Access Platforms project in the Bridge Division Capital Budget, is required to fully fund this project at the estimated total cost of $3,085,000. A copy of the staff report, including the detailed budget for this project, is available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Celia Kupersmith stated that staff would present the item for recommendation of award, and that the Committee would have the option of convening in closed session if they wished to discuss confidential security issues associated with this matter.

Denis Mulligan summarized the staff report and provided a PowerPoint slide presentation, describing in detail the proposed work related to this contract. He stated that the proposed improvements would supplement the security infrastructure at the north end of the Bridge. Mr. Mulligan also stated that this project was coordinated with the National Park Service, the Golden Gate Bridge Security Coalition, the San Francisco Bicycle Coalition and the Marin Bicycle Coalition. Mr. Mulligan further stated that the proposed improvements accommodate bicycle and pedestrian traffic and satisfy safety guidelines.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MARTINI to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 

The Building and Operating Committee recommends that the Board of Directors approve the following actions relative to Contract No. 2006-B-10, Golden Gate Bridge North Approach & Side Span Physical Security Improvements:

  a. Authorize award of contract to Ghilotti Bros., Inc., in the amount of $2,146,213;
  b. Authorize a contingency fund in the amount of $215,000, equal to 10% of the contract award; and,
  c.

Authorize a budget transfer from the FY 05/06 Bridge Division Capital Budget – Access Platforms Project to the FY 05/06 Bridge Division Capital Budget –Physical Security Improvements Project, in the amount of $985,000, subject to the concurrence of the Finance-Auditing Committee at its meeting of February 23, 2006.

Action by the Board - Resolution

     
 

AYES (11):  Directors Ammiano, Cochran, Eddie, Hernández, Martini, Pahre, Shahum and Stroeh; Second Vice President Boro; First Vice President Moylan; President Middlebrook
NOES (0):   None

[Note: It was determined that there was no need to hold a closed session relative to the above-listed item.]

[Note: The above recommendation was forwarded to the Board of Directors meeting of February 24, 2006, for action.]

     
2.
Authorize Execution of a Professional Services Agreement Relative to RFP No. 2006-BT-3, Bus Facilities Underground Storage Tanks Investigation and Mitigation Services, to PES Environmental Inc.
     
 
In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on staff’s recommendation to authorize execution of a Professional Services Agreement with PES Environmental, Inc., relative to RFP No. 2006-BT-3, Bus Facilities Underground Storage Tanks Investigation and Mitigation Services.

The report stated that the District owns and operates three bus depot facilities in Marin and Sonoma counties, namely: (1) Novato Bus Facility, located at 801 Golden Gate Place, Novato; (2) San Rafael Bus Facility, located at 1011 Andersen Drive, San Rafael; and, (3) Santa Rosa Bus Facility, located at 1322 Industrial Drive, Santa Rosa.

These sites previously contained underground storage tanks (USTs) that were used for the storage of diesel fuel for refueling the bus fleet. The original USTs were removed and replaced with new above and/or underground storage tanks, which were installed in compliance with environmental regulations. The original USTs have had leaks of petroleum hydrocarbons and, in accordance with environmental regulations, the District has performed soil and groundwater investigations, including remedial treatments, to clean up soil and groundwater that had been impacted by the leaks. In an effort to reach closure on the work at each of the sites, the District requires the assistance of a professional environmental firm to complete the work. The proposed Professional Services Agreement will include the remaining scope of work required by the regulatory agencies at the three sites that must be performed prior to the agencies making a decision concerning site closure.

The report stated that on November 8, 2005, the District issued a Request for Proposals to environmental consultants to provide professional environmental services related to the remaining investigation and mitigation scope of work at the District’s three bus sites in Novato, San Rafael and Santa Rosa. The District received proposals from seven consulting firms by the due date of December 13, 2005. A selection committee, consisting of Engineering, Environmental/Safety and Bus Division staff, as well as the District’s Disadvantage Business Enterprise (DBE) Program Administrator and District’s legal counsel reviewed the proposals and determined that they all satisfied the solicitation requirements and that they all are responsive.

The report also stated that the selection committee evaluated and ranked the consultants based on the submitted proposals and interview presentations. The selection criteria included: (1) consultant team qualifications and experience; (2) project understanding and approach; and, (3) consultants’ capabilities, which include their records of successfully performing similar work for both private and public agencies in Marin and Sonoma counties and in the Bay Area region. The selection committee reviewed the submitted written proposals and interviewed the five top ranked proposals, as follows:

  1. PES Environmental Inc., Novato
  2. TEC Accutite, South San Francisco
  3. Weiss Associates, Emeryville
  4. URS Corporation, Oakland
  5. ENGEO Incorporated, San Ramon

The selection panel agreed that the top-ranked consultant is best qualified to perform these services and staff recommends authorizing execution of a Professional Services Agreement to PES Environmental, Inc.  The DBE Program Administrator has determined that a 3% DBE participation is anticipated during the performance of this project.  District staff reviewed and has negotiated the cost with PES Environmental, Inc., in an amount not to exceed $800,000, for the required scope of services, which compensation will be based upon actual time expended and expenses incurred plus a fixed fee.  Staff also recommends that a contingency, in the amount of $80,000, be established for any additional scope that may develop while work proceeds.  A copy of the staff report is available in the Office of the District Secretary, as well as on the District’s web site.

Denis Mulligan summarized the staff report and stated that the recommended Professional Services Agreement is for a multi-year project in which the consultant will perform a variety of different services.

Discussion ensued, including the following:

  • Director Ammiano inquired as to the current state of the storage tanks.  In response, Mr. Mulligan stated that the storage tanks have all been replaced with double wall tanks at all three sites and that, if a leak occurs, it will be detected immediately and will not leak into the soil or groundwater.  He noted that the District works with the local fire departments and that the District is in compliance with all regional and state environmental laws.
  • Director Middlebrook inquired as to progress in the case against Agilent Technologies, Inc. (Agilent) regarding their responsibility for contaminates in the groundwater and in the soil at the Santa Rosa site.  In response, Mr. Mulligan noted that Agilent, which is a spin off of Hewlett-Packard Company (HP), is located at the facility adjacent to the Santa Rosa site.  He stated that there are two documented cases of Triholoroethylene (TCE) contamination and the District is working with HP and the North Coast Regional Water Quality Control Board on a dispute that all TCE on our site came from the former HP site.  HP contends that the contamination came from a former land user at our site; however, the District has been able to document and rebut that assertion.

Staff recommended and the Committee concurred by motion made and seconded by Directors HERNÁNDEZ/STROEH to forward the following recommendation to the Board of Directors for its consideration:

     
 
RECOMMENDATION
     
 

The Building and Operating Committee recommends that the Board of Directors authorize execution of a Professional Services Agreement relative to RFP No. 2006-BT-3, Bus Facilities Underground Storage Tanks Investigation and Mitigation Services, with PES Environmental, Inc., in an amount not to exceed $800,000, to provide professional environmental investigation and mitigation services for the underground storage tank remediation work at the District’s Novato Bus Facility, San Rafael Bus Facility and Santa Rosa Bus Facility; and, establish a contingency for this Agreement in the amount of $80,000; with the understanding that requisite funds (100% District) are available in the FY 05/06 District Division Operating Budget/Engineering Department.

Action by the Board - Resolution

     
 

AYES (11):  Directors Ammiano, Cochran, Eddie, Hernández, Martini, Pahre, Shahum and Stroeh; Second Vice President Boro; First Vice President Moylan; President Middlebrook
NOES (0):   None

[Note: The above recommendation was forwarded to the Board of Directors meeting of February 24, 2006, for action.]

     
3. Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board
     
 

The Committee was provided with copies of the Minutes for the January 18, 2006 meeting and the Agenda for the February 15, 2006 meeting of the Sonoma-Marin Area Rail Transit District (SMART).   Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Director Pahre, one of the District’s representatives on the SMART Board of Directors (SMART Board), provided updates on the following topics:

  1. She stated that the SMART Board will receive a status report on the responses to the draft Environmental Impact Report (EIR) and may consider some policy changes before finalization.
  2. She stated that the SMART Board received a storm drainage report, for property that is in transition between the District and SMART, which was affected by flooding.  In addition, Ms. Kupersmith noted that there were significant drainage problems on the right-of-way property in Corte Madera which were resolved with the placement of sandbags.  She further noted that the District installed fencing that was missing in that section of right-of-way property.
  3. She stated that the SMART Board is in the process of finalizing the Request for Proposals relative to the Santa Rosa Square project.  Director Martini added that, as part of his research regarding SMART transit-oriented development, he recently toured a transit-oriented development in Southern California.  He stated thatthe most difficult issue related to transit-oriented development is influencing people to take transit instead of driving their automobiles.
  4. Chair Eddie announced that Director Boro will become President of the SMART Board and will be charged with leading the Board during a very challenging time.
   
Action by the Board – None Required
     
4. Status Report on Engineering Projects
     
 

In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects.  A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Discussion ensued, including the following:

  • Director Hernández inquired as to whether the Engineering Department anticipated finding any areas of concern when the underwater inspection of the Golden Gate Bridge north and south tower piers is undertaken. In response, Mr. Mulligan stated that this underwater inspection is routinely performed every 10 years, and is associated with the more frequent Biennial Bridge Inspection program in accordance with federal regulations. He further stated that Engineering staff does not anticipate discovering any problems during the inspection.

Action by the Board - None Required

     
5. Public Comment
     
  There was no public comment.
     
6. Adjournment
     
  All business having been concluded, the meeting was declared adjourned at 10:20 a.m.
     

 

Respectfully submitted,

/s/ James C. Eddie, Chair