Meetings

January 14, 2005
(For Board: January 28, 2005)

REPORT OF THE RULES, POLICY AND INDUSTRIAL
RELATIONS COMMITTEE/COMMITTEE OF THE WHOLE

Honorable Board of Directors
Golden Gate Bridge, Highway
and Transportation District

Honorable Members:

A meeting of the Rules, Policy and Industrial Relations Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, January 14, 2005, at 9:30 a.m., Chair Harrison presiding.

Committee Members Present (6): Chair Harrison; Vice Chair Murray; Directors Martini, McGoldrick and Pahre; President Middlebrook (Ex Officio)
Committee Members Absent (1): Director Hernández
Other Directors Present (4): Directors Cochran, Eddie, Smith and Stroeh

Committee of the Whole Members Present (10): Directors Cochran, Eddie, Martini, McGoldrick, Murray, Pahre, Smith and Stroeh; First Vice President Harrison; President Middlebrook
Committee of the Whole Members Absent (8): Directors Ammiano, Brown, Herná ndez, Kerns, Reilly, Sandoval and Shahum; Second Vice President Boro

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/Administration and Development Teri W. Mantony; Planning Director Alan R. Zahradnik; Public Affairs Director Mary C. Currie; Acting Auditor-Controller and Capital/Grant Programs Manager Nina Rannells; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Trainee Patsy Whala

Visitors Present: None

1.

Approve Adoption of Master Ordinance 2005

In a memorandum to the Committee, Secretary of the District Janet Tarantino and General Manager Celia Kupersmith reported that the Master Ordinance serves as a repository for actions taken by the Board of Directors (Board) establishing tolls, service charges and transit fares; prescribing rules and regulations governing use of the Golden Gate Bridge, its approaches and facilities, including the District’ s bus and ferry systems. The report stated that the Board of Directors, by Resolution No. 2001-015, approved a new annual numbering and recodification system for District Ordinances. The report also stated that the annual numbering and recodification system was adopted in an effort to make the District’s Master Ordinance a more useful resource to members of the Board, staff and the public, and to more efficiently administer the ordinance system. With this system, each individual ordinance adopted during the calendar year will be incorporated into a newly adopted Master Ordinance in January of the subsequent year. In addition, each annual Master Ordinance includes an Appendix that indexes all of the individual ordinances adopted throughout that calendar year.

The report further stated that staff recommends that Ordinance Nos. 2004-01 through 2004-07 be recodified into Master Ordinance 2005, and that Master Ordinance 2005 then be adopted. A copy of the staff report, including a draft version of the proposed Master Ordinance and an Appendix describing individual ordinances adopted throughout the year 2004, is available in the Office of the Secretary of the District.

At the meeting, Ms. Tarantino summarized the annual procedure in which all ordinances adopted during the previous calendar year are incorporated into a Master Ordinance, and requested approval to adopt Master Ordinance No. 2005.

Staff recommended, and the Committee concurred by motion made and seconded by Directors MURRAY/STROEH to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Rules, Policy and Industrial Relations Committee recommends that the Board of Directors approve adoption of Master Ordinance 2005 and repeal Master Ordinance 2004 and Ordinance Nos. 2004-01 through 2004-07.

Action by the Board – Ordinance
NON-CONSENT CALENDAR

AYES (5): Chair Harrison; Vice Chair Murray; Directors Martini and Pahre; President Middlebrook (Ex Officio)
NOES (0): None
ABSENT (1): Director McGoldrick

   
2.

Approve Adoption of the 2005 Rules of the Board

In a memorandum to the Committee, Secretary of the District Janet Tarantino and General Manager Celia Kupersmith reported that the Board publishes the Rules of the Board (Rules) to govern its proceedings pursuant to the Streets and Highways Code and the District’s Resolution No. 20, dated April 10, 1929, as amended.

The report stated that the Board, at its meeting of February 28, 2003, authorized the establishment of a new annual review and updating of the Rules (Resolution No. 2003-015), incorporating all amendments adopted by the Board of Directors during the previous year. Each annual Rules includes an Appendix that indexes all of the individual amendments adopted throughout the calendar year. The updating of the Rules on an annual basis makes this document a more useful resource to members of the Board, staff and the public.

A copy of the staff report, including a redlined version of the Rules and, an Appendix describing the individual amendments adopted from March 12, 2004, through December 17, 2004, is available in the Office of the Secretary of the District.

At the meeting, Janet Tarantino summarized the staff report, noting that all the incremental changes made to the Rules during calendar year 2004 are then adopted in the 2005 Rules.

Staff recommended, and the Committee concurred by motion made and seconded by Directors MURRAY/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Rules, Policy and Industrial Relations Committee recommends that the Board of Directors approve adoption of the 2005 Rules of the Board, including amendments as adopted by the Board of Directors from March 12, 2004, through December 17, 2004.

Action by the Board – Resolution
NON-CONSENT CALENDAR

AYES (10): Directors Cochran, Eddie, Martini, McGoldrick, Murray, Pahre, Smith and Stroeh; First Vice Harrison, President Middlebrook
NOES (0): None

   
3.

Approve an Eight-Month Limited Term Position Relative to the Financial Management Information System Project Implementation

In a memorandum to Committee, Deputy General Manager/Administration and Development Teri Mantony, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith reported on staff ’s recommendation to approve an eight-month limited term position, beginning February 1, 2005, at Grade 510.7, $88,316 - $106,743, to serve as the Team Lead for the implementation of the Human Resources and Payroll modules of the Financial Management Information System (FMIS) project.

The report stated that the Board of Directors, by Resolution No. 2003-106, on October 10, 2003, authorized execution of contracts with SunGard Bi-Tech and Spear Technologies, Inc., to provide system software and assistance in configuring an integrated financial accounting, budgeting, purchasing, human resources, payroll, and maintenance management information system. Configuration and development of the human resources and payroll (HR/PY) suite has been under development since March 2004, and modules are scheduled to “go live ” in March 2005. Full implementation, including final testing and acceptance, of all HR/PY modules is scheduled to be completed by September 30, 2005.

The report also stated that HR/PY configuration and implementation activities completed to date have been led by the Acting Human Resources Director, with the support of a team of key Human Resources, Payroll and Information Systems staff. To date, implementation of the FMIS system has been completed largely utilizing existing staff resources. In some instances, temporary staff or overtime has been utilized to help complete specific work tasks related to implementation, such as efforts to clean-up obsolete warehouse inventory and support ongoing Payroll functions.

The report further stated that, as implementation of the HR/PY modules approaches, work has intensified, and the HR/PY Team Lead is no longer able to perform any of the duties and responsibilities of the Human Resources Director role. In order to balance the agency’s need for both a regular full-time Human Resources Director and a limited term full-time Project Lead, staff recommends approval of an eight-month limited term position to serve as Project Lead for the HR/PY component of the FMIS project. The cost associated with this eight-month, limited term position is approximately $103,000 including salary and benefits. A copy of the report is available in the Office of the District Secretary.

At the meeting, Teri Mantony summarized the staff report, stating that the Limited-Term Human Resources/Payroll (HR/PY Lead) Lead position is significant in the scheme of the FMIS project. She stated that it was envisioned that the Human Resources Director would perform a dual role as Team Lead in the configuration and implementation of the FMIS HR/PY segment, in conjunction with management of the Human Resources Department. However, due to the complexities of the HR/PY segment, the Team Lead can no longer function in both positions. Ms. Mantony also stated that the HR/PY Lead will be responsible for the oversight of HY/PY data processing and interconnectivity with the accounting and payroll systems. It is anticipated that this position will end in September 2005, when full implementation of this portion of the FMIS project is scheduled for completion.

Discussion ensued, including the following:

  • Director Stroeh inquired as to whether the District would expect to receive a cost savings with the creation of this position. In response, Ms. Mantony stated that the cost savings to the District would be realized by improved efficiency of the human resources and payroll systems.
  • Director Murray inquired as to why the District is creating a new position at the District rather than outsourcing the services. In response, Ms. Kupersmith stated that, at the outset of this project, the District was expecting to hire five or six additional staff on a limited-term during project implementation. However, with the assistance of the FMIS Consultant, the District was able to complete approximately 70% of the project before finding it necessary to create this limited-term position. Ms. Kupersmith reiterated that it is necessary for the District to separate these positions, one as, a Team Lead for the FMIS project and one as the Human Resources Director, due to the complexities of both jobs.

Staff recommended, and the Committee concurred by motion made and seconded by Directors SMITH/MARTINI to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Rules, Policy and Industrial Relations Committee recommends that the Board of Directors approve an eight-month limited term position, beginning February 1, 2005, at Grade 510.7, $88,316 - $106,743, to serve as the Team Lead for the implementation of the Human Resources and Payroll modules of the Financial Management Information System project; with the understanding that requisite funds are included in the Fiscal Year 2005/2006 District Division Capital Budget.

Action by the Board – Resolution
NON-CONSENT CALENDAR

AYES (10): Directors Cochran, Eddie, Martini, McGoldrick, Murray, Pahre, Smith and Stroeh; First Vice Harrison, President Middlebrook
NOES (0): None

   
4.

Public Comment

There was no public comment.

   
5. Adjournment

All business having been concluded, the meeting was declared adjourned at 9:45 a.m.

Respectfully submitted,

 

Maryanne P. Harrison, Chair
Rules, Policy and Industrial Relations Committee

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