August 25, 2005

(For Board:  September 9, 2005)

REPORT OF THE BUILDING AND OPERATING COMMITTEE

Honorable Board of Directors

Golden Gate Bridge, Highway

  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, August 25, 2005, at 10:00 a.m., Chair Eddie presiding.

 

Committee Members Present (5): Chair Eddie; Directors Hernández, Moylan and Stroeh; President Middlebrook (Ex Officio)

Committee Members Absent (4): Vice Chair Reilly; Directors Ammiano, Boro and Martini

Other Directors Present (3): Directors Cochran, Pahre and Shahum

 

[Note:   On this date, there was one vacancy on the Board of Directors.]

 

Staff Present: Acting General Manager and Deputy General Manager/Bridge Division Kary H. Witt; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Attorney David J. Miller; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Administration and Development Teri W. Mantony; Planning Director Alan R. Zahradnik; Public Affairs Director Mary C. Currie; Deputy District Engineer Ewa Z. Bauer; Budget and Program Analysis Manager Jennifer Mennucci; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Patsy Whala

 

Visitors Present: None

 

1.

Authorize Execution of a Professional Services Agreement with Anchor Environmental CA, L.P., Relative to Request for Proposal No. 2006-FT-1, Consultant to Provide Channel Maintenance Dredging Design and Permitting Support Services at Larkspur Ferry Terminal

Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and Acting General Manager Kary Witt presented staff’s recommendation relative to Request for Proposals (RFP) No. 2006-FT-1, Consultant to Provide Channel Maintenance Dredging Design and Permitting Support Services at Larkspur Ferry Terminal, to authorize execution of a Professional Services Agreement with Anchor Environmental CA, L.P., to provide assistance in obtaining necessary permits, to prepare design plans and bid documents and to provide technical support during the construction phase of the project.

The report stated that the approach channel and the turning basin at the Larkspur Ferry Terminal require dredging approximately every three years to remove built-up sedimentation for maintaining safe depths and widths for operating ferry vessels.  The channel and turning basin were last dredged in November 2002 by the United States Army Corps of Engineers.  On June 30, 2005, the District issued a RFP to solicit proposals from dredging design and environmental consultants to provide the following services:

1.           Performing a site condition hydrographic survey of the navigational channel and turning basin.

2.           Preparing a Sediment Sampling and Analysis Plan for approval by the Dredged Material Management Office (DMMO) of the United States Army Corps of Engineers.

3.           Performing sediment sampling and preparing a Sediment Characterization Report for approval by the DMMO.

4.           Assisting the District in securing all permits required for the work.

5.           Preparing design plans and specifications.

6.           Assisting the District in the bid solicitation process and bid review.

7.           Providing technical support during construction.

8.           Performing pre- and post-dredge surveys.

The report also stated that five proposals were received by the due date of July 28, 2005. The proposals were reviewed by Engineering and Ferry Division staff, the Attorney for the District and the DBE Program Administrator.  Because all proposals were found to be responsive, the selection committee, consisting of Engineering and Ferry Division staff, evaluated and ranked all five teams based on the following criteria: (1) consultant team qualifications and experience, (2) project understanding and approach, and (3) consultants’ capabilities. No contract-specific DBE goal was established for these services; however, consultants were urged to obtain DBE participation and were required to document their activities in the selection of subconsultants to ensure that this process was carried out in a nondiscriminatory manner.

The report further stated that the selection committee agreed that the top-ranked consultant, Anchor Environmental CA, L.P., is best qualified to perform these services.  The DBE Program Administrator has determined that the consultant has complied with all applicable DBE requirements.  Staff reviewed the cost proposal for these services and has determined that the price is reasonable and recommends execution of a Professional Services Agreement.  The consultant will be compensated based upon actual time expended and expenses incurred, plus a fixed fee, in a total amount not to exceed $275,000.  Staff also recommends that a contract contingency fund, in the amount of $15,000, be established for this agreement for any additional or changed scope that may develop while work proceeds.   

The report further stated that, upon execution of a Professional Services Agreement, the consultant will commence with assisting the District in securing the permits necessary for the dredging work.  The District will be making the appropriate submissions for the permits and will be required to pay a separate fee to the permitting agencies. The consultant will also commence the hydrographic survey to determine the existing conditions and the quantity of material to be dredged, and will prepare a Sedimentation Sampling Plan for submission to the DMMO for approval. Design plans and technical specifications for the actual dredging work will proceed simultaneously with the permitting process.  Staff anticipates completing the permit and design work, as well as the advertisement of the project in July 2006.  A copy of the report is available from the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MOYLAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize execution of a Professional Services Agreement with Anchor Environmental CA, L.P., Oakland, CA, relative to RFP No. 2006-FT-1, Consultant to Provide Channel Maintenance Dredging Design and Permitting Support Services for the Larkspur Ferry Terminal, in an amount not to exceed $275,000, to provide assistance in obtaining necessary permits, to prepare design plans and bid documents and to provide technical support during the construction phase of the project; and, establish a contract contingency fund, in the amount of $15,000, for any additional or changed scope that may develop while work proceeds; with the understanding that requisite funds are available in the FY 05/06 Ferry Division Capital Budget, to be funded with 80% federal and 20% District funds.

Action by the Board – Resolution

NON-CONSENT CALENDAR

AYES (5):

Chair Eddie; Directors Hernández, Moylan and Stroeh; President Middlebrook (Ex Officio)

NOES (0): 

None

ABSENT (4):

Vice Chair Reilly; Directors Ammiano, Boro and Martini

 [Note:  This matter will be presented to the Board of Directors at its August 26, 2005, meeting for appropriate action.]

   
2.

Approve Actions Relative to Contract No. 2006-B-7, Crane Truck:

a.           Reject the Bid of East Bay Ford Sales, Inc.; and,

b.           Authorize Award of Contract No. 2006-B-7 to Golden Gate Freightliner, Inc., dba Golden Gate Truck Center

Acting General Manager Kary Witt presented a report on staff’s recommendation relative to Contract No. 2006-B-7, Crane Truck.  The report stated that the District solicited bids to replace a 19-year old crane truck that has reached the end of its useful life and is no longer serviceable.  Non-standard configuration of the crane truck is required due to the restrictive lane width requirements on the roadway and the need to remain stable while critical loads are lifted over the Bridge rail.  The crane truck is used primarily on the Bridge, but is also used frequently used at the Golden Gate Transit bus facilities and Golden Gate Ferry terminals.

The report also stated that two bids were received in the Office of the Secretary of the District by the due date of Tuesday, August 16, 2005; one submitted by East Bay Ford Truck Sales, Inc., Oakland, CA; and, the other by Golden Gate Truck Center, Oakland, CA.  Staff and the Attorney for the District have reviewed these bids and found that East Bay Ford Truck Sales, Inc., the apparent low bidder, submitted a bid for a truck model other than the one specified in the bid specifications and failed to demonstrate and seek approval of that truck as being compliant with the technical requirements, as required.  The report further stated that the next lowest responsive bidder, Golden Gate Freightliner, Inc., dba Golden Gate Truck Center (“GGTC”), has submitted all required documents, and their bid is technically responsive to the specifications.  Staff recommends that the apparent low bid of East Bay Ford Truck Sales, Inc., be rejected as technically non-responsive and recommends award of Contract No. 2006-B-7, Crane Truck, to Golden Gate Freightliner, Inc., dba Golden Gate Truck Center, Oakland, CA, in the amount of $177,560.10, including all taxes, fees and charges.

The report further stated that the DBE Program Office has determined that no DBE participation is anticipated during the performance of this contract.  Funds for this procurement are included in the FY 05/06 Bridge Division Capital Budget.  A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Acting General Manager Kary Witt stated that this bid is the second attempt to procure a crane truck.  He stated that with the last solicitation of this procurement, the bids received by the District Secretary far exceeded the Bridge Division’s budget.  Mr. Witt further stated that staff re-configured the specifications to re-advertise for a crane truck that would meet the District’s needs, while still falling within the budgeted amount of $175,000.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MOYLAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

 

The Building and Operating Committee recommends that the Board of Directors approve the following actions relative to Contract No. 2006-B-7, Crane Truck:

a.           Reject the apparent low bid from East Bay Ford Truck Sales, Inc., Oakland, CA, as technically non-responsive; and,

b.           Authorize award of Contract No. 2006-B-7, to Golden Gate Freightliner, Inc., dba Golden Gate Truck Center, Oakland, CA, in the amount of $177,560.10, including all taxes, fees and charges;

with the understanding that requisite funds are available in the FY 05/06 Bridge Division Capital Budget.

Action by the Board – Resolution

NON-CONSENT CALENDAR

AYES (5):

Chair Eddie; Directors Hernández, Moylan and Stroeh; President Middlebrook (Ex Officio)

NOES (0): 

None

ABSENT (4):

Vice Chair Reilly; Directors Ammiano, Boro and Martini

 [Note:  This matter will be presented to the Board of Directors at its August 26, 2005, meeting for appropriate action.]

   
3.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

There was no meeting of the SMART District Board of Directors scheduled in August 2005, therefore, no SMART meeting materials will be provided this month.

             

At the meeting, Director Pahre, one of the District’s representatives to SMART, stated that the Pre-Proposal Conference for the Request for Qualifications (RFQ) relative to the Joint Development of Railroad Square Property is scheduled today.  She pointed out that the SMART Board had the foresight to include all the public comment received as part of the RFQ.

District Engineer Denis Mulligan reported that the United States Coast Guard (USCG), 11th District, sent 30-day removal notices to all the owners of railroad bridges not currently in use.  The District received a removal notice dated August 10, 2005 for the Corte Madera Creek Bridge. This bridge, jointly owned by this District, the Marin County Transit District (MCTD) and the County of Marin, is located on the segment of the railroad right-of-way that is contemplated for the transfer to SMART.  District staff, in conjunction with MCTD, the County of Marin and SMART, has responded to the USCG.  He noted that the USCG sent the 30-day notice, even though the USCG is aware of the impending transfer of the right-of-way to SMART.

 Discussion ensued, including the following:

  • President Middlebrook inquired as to the status of SMART’s Environmental Impact Report (EIR).   In response, Mr. Mulligan stated that SMART is planning to release the EIR document some time during the later part of August 2005.

Action by the Board – None Required

   
4.

Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects. This report will be presented to the Board of Directors at its meeting of August 26, 2005.  A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Discussion ensued, including the following:

  • Director Hernández inquired as to the status of the environmental site remediation at the Novato Bus Facility.   In response, Mr. Mulligan elaborated on the report provided in the Status Report on Engineering Projects.  He noted that the District will be issuing a Request for Proposal for an environmental consultant to perform additional monitoring to achieve site closure at the Novato Bus Facility.  Mr. Mulligan also briefly described the status of the environmental closure of the Santa Rosa Bus Facility, including discussions with Hewlett-Packard regarding the source of some of the pollutants found at the site.

Action by the Board – None Required

   
5.

Public Comment

There was no public comment.

   
6.

Adjournment

All business having been concluded, the meeting was declared adjourned at 10:15 a.m.

Respectfully submitted,

/s/ James C. Eddie, Chair