Meetings

December 10, 2004
(For Board: December 17, 2004)

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

Honorable Board of Directors
Golden Gate Bridge, Highway
and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, December 10, 2004, at 10:00 a.m., Acting Chair Reilly presiding.

Committee Members Present (7): Acting Chair Reilly; Chair Eddie; Directors Hern ández, Martini, Middlebrook, Stroeh; President Smith (Ex Officio)
Committee Members Absent (2): Directors Ammiano and Boro
Other Directors Present (6): Directors Brown, Cochran, Harrison, Murray, Pahre and Shahum

Committee of the Whole Members Present (13): Directors Brown, Cochran, Eddie, Hern ández, Martini, Murray, Pahre, Reilly, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith
Committee of the Whole Members Absent (5): Directors Ammiano, Boro, Kerns, McGoldrick and Sandoval

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/Administration and Development Teri W. Mantony; Public Affairs Director Mary C. Currie; Marketing and Communications Director Linda J. Mitchell; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Trainee Patsy Whala

Visitors Present: None

1.

Authorize Execution of an Amendment to the Professional Services Agreement with International Civil Engineering Consultants, Inc., to Increase the Scope of Work Under Contract No. 2005-B-3, Analyze Computer Model of the Suspension Bridge, Relative to Phase III of the Golden Gate Bridge Seismic Retrofit Project

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on staff’s recommendation to amend the Professional Services Agreement with International Civil Engineering Consultants, Inc. (ICEC), in the amount of $105,000, for an additional scope of work required to analyze the Suspension Bridge computer model relative to the Golden Gate Bridge Seismic Retrofit Phase III Project.

The report stated that in July 2004, the General Manager authorized a Professional Services Agreement with ICEC, in an amount not to exceed $95,000, to perform computer model analyses of the District ’s Automatic Dynamic Incremental Nonlinear Analysis (ADINA) Computer Model of the Suspension Bridge. The ADINA model provides data for design changes related to inclusion of security measures and updating of retrofit details for the seismic retrofit of the Suspension Bridge. The contract is structured on a work-task-order basis and, for each requested analysis task, the consultant is required to submit a cost proposal prior to proceeding with the task. To date, the District has authorized work task orders for the Consultant at a cost of $63,815, which is approximately 67% of the original authorized contract amount. It has been determined that more computer analyses will be required and it is recommended that an Amendment be executed, in the amount of $105,000, that will be funded with the available federal grant funds allocated to the Seismic Retrofit Phase III project.

The report also stated that procuring the services with ICEC would benefit the District because they possess in-depth knowledge of all the elements and boundary conditions incorporated into the computer model of the Suspension Bridge. In addition, ICEC has extensive knowledge of the Seismic Retrofit strategies and design measures because of their participation as advisory members of the Golden Gate Bridge Seismic Retrofit Peer Review Panel, the Seismic Instrumentation Advisory Panel, and through the computer model conversion process. Furthermore, procuring the services with ICEC will save substantial design time and cost for the District and the Seismic Retrofit Project due to the District’s urgent need of additional analytical data to design the North Pylon/Suspension Bridge interface. A copy of the report is available in the Office of the District Secretary.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/SMITH to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize execution of an amendment to the Professional Services Agreement with International Civil Engineering Consultants, Inc., in the amount of $105,000, for a total contract amount of $200,000, relative to Contract No. 2005-B-3, Analyze Computer Model of the Suspension Bridge, for additional scope of work required to analyze the computer model for the Golden Gate Bridge Seismic Retrofit Phase III project, with the understanding that requisite funds, 100% grant-funded, are available in the Fiscal Year 2005 District Division Capital Budget.

Action by the Board – Resolution
NON-CONSENT CALENDAR

AYES (13): Directors Brown, Cochran, Eddie, Hern ández, Martini, Murray, Pahre, Reilly, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith
NOES (0): None

2.

Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects. This report will be presented to the Board of Directors at its meeting of December 17, 2004. A copy of the report is available in the Office of the District Secretary.


Action by the Board – None Required

3.

Public Comment

There was no public comment.

4. Adjournment

All business having been concluded, the meeting was adjourned at 10:05 a.m.

Respectfully submitted,

Janet Reilly, Acting Chair
Building and Operating Committee

JR:JST:PLW:plw