20-2005

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

NOVEMBER 18, 2005

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, November 18, 2005, at 10:00 a.m., President Middlebrook presiding.

ROLL CALL

Directors Present (14): Directors Ammiano, Cochran, Dufty, Eddie, Hernández, Martini, McGoldrick, Murray, Newhouse Segal, Pahre, Reilly and Stroeh; First Vice President Moylan; President Middlebrook

Directors Absent (5):  Directors Brown, Kerns, Sandoval and Shahum; Second Vice President Boro

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Public Affairs Director Mary C. Currie; Human Resources Director Larry Daniel; Electrical Superintendent Gary Carver; Paint Superintendent Dennis Dellarocca; Facilities and Maintenance Superintendent Craig Dodson; Ironworker Superintendent Arturo Meuniot; Senior Engineer Noel Stampfli; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Karen Engbretson; Captain Locati

Visitors Present:  None

PLEDGE OF ALLEGIANCE

First Vice President John J. Moylan led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment.

CONSENT CALENDAR

Directors STROEH/EDDIE moved approval of the Consent Calendar.  All items were approved by the following vote of the Board of Directors:

 

  AYES (14): Directors Ammiano, Cochran, Dufty, Eddie, Hernández, Martini, McGoldrick, Murray, Newhouse Segal, Pahre, Reilly and Stroeh; First Vice President Moylan; President Middlebrook
  NOES (0): None
  ABSENT (5): Directors Brown, Kerns, Sandoval and Shahum; Second Vice President Boro
     
1. Approve the Minutes of the Regular Meeting of the Board of Directors of October 28, 2005
     
Carried
       
2. Denials of Claims
       
  a. Insufficient Claim of Christopher Morrow
Carried
  b. Indemnity Claim of U.S. Department of Interior
Carried
       
3.

Ratify Actions by the Auditor-Controller

Resolution No. 2005-089 (Finance-Auditing Committee, October 27, 2005) ratifies actions taken by the Auditor-Controller, as follows:

       
  a. Ratify commitments and/or expenditures totaling $18,162.90;  
  b.

Ratify investments made by the Auditor-Controller during the period September 13, 2005, through October 17, 2005, as follows:

SECURITY

PURCHASE

DATE

MATURITY

DATE

ORIGINAL

COST

PERCENT

YIELD

Morgan Stanley Commercial Paper
09/16/05
10/04/05
7,334,222.50
3.75
Danske Corporation Commercial Paper
09/19/05
10/17/05
5,479,015.65
3.74
Deutsche Bank NY CD
09/19/05
09/30/05
10,000,000.00
3.72
FHLB Notes
09/26/05
07/21/05
5,797,800.00
4.382
UBS Finance Delaware Commercial Paper
09/30/05
12/22/05
7,332,779.22
3.94
GECC Commercial Paper
09/30/05
12/29/05
2,557,557.45
3.94
Deutsche Bank NY CD
09/30/05
12/29/05
10,000,000.00
3.97
Societe Generale Commercial Paper
10/04/05
11/01/05
7,347,392.46
3.77
  c. Authorize the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between October 18, 2005, and November 7, 2005, as well as the investment of all other funds not required to cover expenditures that may become available; and;
  d. Accept the Investment Report for September 2005 prepared by Public Financial Management.
     
Adopted
GENERAL MANAGER'S REPORT  
       
4. Announcements  
       
  General Manager Celia Kupersmith made the following announcements:
  a. Ms. Kupersmith stated that the Finance-Auditing Committee (Committee) requested that she report to the full Board of Directors on a topic of discussion at the November 17, 2005 meeting of the Committee.  She stated that the Committee held a lengthy discussion regarding a proposed fare program that will consist of incremental fare increases over a five-year time period.  She further stated that an extensive public outreach and review process will commence in December 2005 and continue into January and February 2006, with final action on the five-year fare program anticipated to take place in March 2006 by the Finance-Auditing Committee and then by the full Board of Directors.  She invited members of the Board of Directors to contact staff if they would like additional information on the proposed fare program.
  b. Ms. Kupersmith announced that the Golden Gate Bridge Holiday Open House will take place on December 7, 2005, in the visitor area at the southeast parking lot of the Toll Plaza.  She stated that 3rd Annual collectible Golden Gate Bridge Holiday Ornament will be introduced to the public as Golden Gate Bridge employees, as well as Santa Claus and his helpers, entertain the visitors with live radio coverage.  She invited the members of the Board of Directors to join in the festivities.  She noted that the Holiday Ornament program has been highly successful, and is one of the fundraising strategies in the Strategic Plan for Achieving Long-Term Financial Stability.
       
5. Presentation of Twenty Year Service Award to Vicki Stewart-Heard, Bus Operator, Bus Division
       
  President Middlebrook presented a Twenty Year Service Award to Vicki Stewart-Heard, Bus Operator, Bus Division, and expressed her congratulations on behalf of the Board of Directors.
       
6. Presentation of Employee of the Month Award for November 2005 to Sally Hinds, FasTrak Coordinator, District Division
       
  President Middlebrook presented the Employee of the Month Award for November 2005 to Sally Hinds, FasTrak Coordinator, District Division, and expressed her congratulations on behalf of the Board of Directors.
       
ATTORNEY'S REPORT  
       
7. Attorney David Miller reported that all items contained in the Attorney’s Report were informational. 
       
ENGINEER'S REPORT  
       
8. District Engineer Denis Mulligan reported that all items contained in the Engineer’s Report were informational.
       
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF OCTOBER 27, 2005
       
9. Approve an Amendment to RULE XII of the Rules of the Board Relative to District Bank Accounts and Signatures
       
 

Directors STROEH/EDDIE

 
 

Resolution No. 2005-090 approves an amendment to the Rules of the Board, Rule XII, “District Bank Accounts and Signatures,” Subsection G, “Wire Transfer,” relative to internal wire transfers of funds, by replacing Subsection G in its entirety, to read as follows:

       
  RULE XII.   DISTRICT BANK ACCOUNTS AND SIGNATURES  
       
  G. Wire Transfer  
       
    In addition to the authorized signatories (General Manager, Auditor-Controller, Secretary of the District and the Accounting Manager), wire transfers of funds from the Operating Account or telephonic and/or oral instructions to the bank may be initiated by any of the following:
       
   

Budget and Program Analysis Manager

Accounting Supervisor

 
       
    Authority to order wire transfers of funds to pay approved invoices for regular pre-approved vendor accounts may be initiated by any of the following:
       
   

Budget and Program Analysis Manager

Accounting Supervisor

 
     
Adopted
  AYES (14): Directors Ammiano, Cochran, Dufty, Eddie, Hernández, Martini, McGoldrick, Murray, Newhouse Segal, Pahre, Reilly and Stroeh; First Vice President Moylan; President Middlebrook  
  NOES (0): None  
  ABSENT (5): Directors Brown, Kerns, Sandoval and Shahum; Second Vice President Boro  
       

REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 17, 2005

       
10. Authorize the Filing of an Application with the Metropolitan Transportation Commission for Fiscal Year 2006 Regional Measure 2 Funds to Support Golden Gate Transit Bus Routes
       
  Directors PAHRE/MURRAY  
  Resolution No. 2005-091authorizes the General Manager to execute and submit an application, as well as related assurances and an allocation request, with the Metropolitan Transportation Commission for FY 05/06 Regional Measure 2 funds in the total amount of $2,419,402, to support Golden Gate Transit Routes 40/42, 72 and 75 bus services.
     
Adopted
  AYES (14): Directors Ammiano, Cochran, Dufty, Eddie, Hernández, Martini, McGoldrick, Murray, Newhouse Segal, Pahre, Reilly and Stroeh; First Vice President Moylan; President Middlebrook
  NOES (0): None  
  ABSENT (5): Directors Brown, Kerns, Sandoval and Shahum; Second Vice President Boro
       
11. Receive the Independent Auditor’s Reports and the Financial Statements for the Year Ending June 30, 2005, as Submitted by Macias, Gini & Company, LLP
       
  Directors PAHRE/COCHRAN  
 

Resolution No. 2005-092 receives the Independent Auditor’s Reports, Financial Statements and Memorandum on Internal Controls for the Year ending June 30, 2005, as submitted by Macias, Gini & Company, LLP.

     
Adopted
  AYES (14): Directors Ammiano, Cochran, Dufty, Eddie, Hernández, Martini, McGoldrick, Murray, Newhouse Segal, Pahre, Reilly and Stroeh; First Vice President Moylan; President Middlebrook
  NOES (0): None  
  ABSENT (5): Directors Brown, Kerns, Sandoval and Shahum; Second Vice President Boro
       

REPORT OF THE GOVERNMENTAL AFFAIRS AND PUBLIC INFORMATION COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF OCTOBER 28, 2005

       
12. All items contained in this report are informational.
       

REPORT OF THE BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 17, 2005

       
13. Authorize Execution of an Amendment to the Professional Services Agreement with HDR Engineering, Inc., Relative to RFP No. 2004-B-6, Consultant to Design and Prepare Bid Documents for the Golden Gate Bridge Seismic Retrofit Project (Phase IIIA), North Anchorage Housing and North Pylon
       
 

Directors EDDIE/MARTINI

Resolution No. 2005-093 authorizes execution of an amendment to the Professional Services Agreement with HDR Engineering, Inc., in an amount not to exceed $258,000, relative to RFP No. 2004-B-6, Consultant to Design and Prepare Bid Documents for the Golden Gate Bridge Seismic Retrofit Project (Phase IIIA), North Anchorage Housing and North Pylon, to provide support in responding to technical reviews by the State of California, Department of Transportation and the Federal Highway Administration (FHWA) and to finalize project documents required to advertise for construction bids relative to Contract No. 2006-B-1, Golden Gate Bridge Seismic Retrofit Phase IIIA, North Anchorage Housing/North Pylon; subject to concurrence by the FHWA and with the understanding that requisite federal grant funds are available in the FY 05/06 Bridge Division Capital Budget.
     
Adopted
       
  AYES (14): Directors Ammiano, Cochran, Dufty, Eddie, Hernández, Martini, McGoldrick, Murray, Newhouse Segal, Pahre, Reilly and Stroeh; First Vice President Moylan; President Middlebrook
  NOES (0): None  
  ABSENT (5): Directors Brown, Kerns, Sandoval and Shahum; Second Vice President Boro
       

14.

Approve Appointments to the Golden Gate Bridge Seismic Instrumentation Advisory Panel
       
 

Directors EDDIE/MARTINI

Resolution No. 2005-094 approves the following appointments to the Golden Gate Bridge Seismic Instrumentation Advisory Panel (Advisory Panel):
       
  a. Dr. Gregory L. Fenves, Professor of Civil Engineering, University of California, and a current member of the Advisory Panel, to serve as Chairperson, filling the position due to the passing of Dr. Bruce Bolt; and,
  b. Dr. Douglas S. Dreger, Professor of Civil Engineering, University of California, to serve as a Panel Member, filling the vacancy on the Advisory Panel due to the passing of Dr. Bruce Bolt;
  with the understanding that the full complement of the Advisory Panel is comprised of members Dr. Ray W. Clough; Charles Seim, P.E.; and, Dr. Wen Tseng; and, with the further understanding that Advisory Panel members will receive no stipend for attendance at meetings, but will be reimbursed for out-of-pocket expenses.
     
Adopted
       
  AYES (14): Directors Ammiano, Cochran, Dufty, Eddie, Hernández, Martini, McGoldrick, Murray, Newhouse Segal, Pahre, Reilly and Stroeh; First Vice President Moylan; President Middlebrook
  NOES (0): None  
  ABSENT (5): Directors Brown, Kerns, Sandoval and Shahum; Second Vice President Boro
       
REPORT OF THE RULES, POLICY AND INDUSTRIAL RELATIONS COMMITTEE/ COMMITTEE OF THE WHOLE MEETING OF NOVEMBER 18, 2005
       
15. Approve Revisions to Human Resources Policies and Amend the Human Resources Guide
       
 

Directors PAHRE/HERNÁNDEZ

Resolution No. 2005-095 approves revisions to the following human resources policies, as outlined in Attachment A, and amends the Human Resources Guide accordingly:
  a. Employment of Family Members (Nepotism);  
  b. Temporary Assignment;  
  c. Employee Statuses  
  d. Layoff; and,  
  e. Identification Cards.  
     
Adopted
       
  AYES (14): Directors Ammiano, Cochran, Dufty, Eddie, Hernández, Martini, McGoldrick, Murray, Newhouse Segal, Pahre, Reilly and Stroeh; First Vice President Moylan; President Middlebrook
  NOES (0): None  
  ABSENT (5): Directors Brown, Kerns, Sandoval and Shahum; Second Vice President Boro
       
SPECIAL ORDER OF BUSINESS  
       
16. Presentation on Status of Major Maintenance Projects on the Golden Gate Bridge
       
 

Deputy General Manager/Bridge Division Kary H. Witt provided a slide show to the Committee depicting several detailed photographs of current and on-going Golden Gate Bridge maintenance projects.  Mr. Witt introduced to the Committee the Bridge Division staff directly responsible for the day-to-day maintenance of the Bridge, including the following individuals: Paint Superintendent Dennis “Rocky” Dellarocca, Superintendent of Facilities and Equipment Craig Dodson, Ironworker Superintendent Arturo Meuniot, Electrical Superintendent Gary Carver and Senior Engineer Noel Stampfli.

Mr. Witt described the District’s comprehensive Bridge inspection program, a cooperative effort between the Engineering Department and the Bridge Division begun in 2000, and undertaken every two years thereafter.  He noted that the 2004 inspection report has just been completed. Mr. Witt also stated that through this inspection program, the condition of approximately 10,000 components of the entire Bridge are carefully observed and measured, resulting in thousands of pages of detailed reports.  These reports are then condensed into a matrix known as the “Bridge Inspection Summary,” which assigns color-coded and numbered condition ratings to each of the Bridge components inspected.  He displayed an example of the Bridge Inspection Summary, explaining that the color green is assigned to components in good to excellent condition, needing routine maintenance only; the color yellow is assigned to components in fair condition, needing intensive maintenance or minor repairs; and, the color red is assigned to components in poor condition, needing close monitoring and immediate repairs beyond normal maintenance.

Mr. Witt stated that one of the major goals of the Bridge Division’s comprehensive maintenance program is to restore the entire Bridge to a point where it can be maintained to an established standard into future years, with only routine maintenance.  He stated that to the standard that has been adopted is to have no “condition red” components anywhere on the Bridge, and no “condition yellow” components anywhere on the primary load path of the Bridge.  He further stated that the maintenance program has a 10-year planning horizon for scheduling the necessary maintenance work.  He displayed an example of a Gantt chart used to track progress and manage resources needed to accomplish the critical Bridge maintenance work.

Mr. Witt described several noteworthy indicators of the progress of his staff’s maintenance work, noting that 337 Bridge components were improved from condition red to yellow or green between the 2000 inspection report and the 2004 report.  He displayed several photographs showing the work accomplished on various components of the Bridge, including the following:

 
1,032 suspender rope sockets and hanger brackets restored and/or repaired;
 
20 floor beams restored and/or repaired;
 
1,475 lacing bars and other structural steel components fabricated and replaced;
 
9,500 rivets removed and replaced by high-strength steel bolts;
 
Water damage repaired at the base of the south tower and leaks stopped to prevent future damage;
 
452 linear feet of roadway joints repaired, including 14 expansion joints and 14 sidewalk joints;
 
Interim repairs on the main cable;
 
Repair of I-bars at the north anchorage;
 
Top coat painting of the north approach viaduct; and,
 
Repairs of suspender rope spreaders.
 

He described the different access and containment systems that are used on the Bridge structure to undertake the maintenance work, noting that Bridge maintenance staff has been working with industry peers to develop new and more efficient methods to accomplish the work.  He also described some of the research and development that Bridge maintenance staff has pursued, including using containment systems for abrasive blasting, testing new types of coating systems, and using ultra high-pressure water jet systems rather than traditional sand-blasting methods for coating removal and surface preparation.  He noted that Bridge Division staff has been involved in research at a national level, and have given presentations at industry conferences to highlight some of the innovative work being done on the Bridge.

In conclusion, Mr. Witt commended the members of the Bridge Management Team, and especially the men and women who are responsible for the day-to-day maintenance work on the Bridge, sometimes in extreme weather conditions.  He invited the members of the Board of Directors to take a tour of the Bridge structure, to see first-hand the on-going work and accomplishments of the Bridge maintenance program.

Discussion ensued, including the following:

 
Director Murray made the following comments and inquiries:
   
  • She inquired as to whether the repair of specific Bridge components would extend the lifespan of those components, and Mr. Witt answered in the affirmative.
  • She inquired as to why roadway expansion joints need so much repair work.  In response, Mr. Witt stated that by their nature, expansion joints are inherently vulnerable to deterioration.  He stated that his staff is working on ways to reduce the amount of maintenance required.  He noted that Engineers were currently looking at reducing the total number of expansion joints on the Bridge roadway as part of the design for the seismic retrofit of the suspension span portion of the Bridge.
  • She inquired regarding worker safety inside containment systems used on the Bridge.  In response, Mr. Witt stated that Bridge crews working in those containment areas use industrial fans and air-fed respirators.
  • She suggested that Bridge maintenance crews investigate the use of high-tech devices such as hand-held computers, robotics, x-rays and electronic monitoring devices. In response, Mr. Witt and District Engineer Denis Mulligan described some of the technologies currently being used on the Bridge, noting that some researchers at University of California, Berkeley, are currently developing some of those new technologies for testing on the Bridge.
 
President Middlebrook and Director Stroeh commended Bridge maintenance staff for staying at the forefront of new technologies, and for giving presentations to share their knowledge with industry peers.
   
Action by the Board - None Required
       
ADJOURNMENT  
       
17. All business having been concluded, the meeting was adjourned at 11:05 a.m., in the memory of Arthur T. Bridgett (Founding Partner of Hanson, Bridgett, Vlahos and Rudy), Jerome J. Harris, Burton Edward Genung, Tosca Scarpa-Brenes, Emily L. Kluball and Dora Holmes.
       

Respectfully submitted,

Janet S. Tarantino

Secretary of the District

Attachment: Revised Policies from the Human Resources Guide