March 25, 2004
(For Board: April 9, 2004)

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

Honorable Board of Directors
Golden Gate Bridge, Highway
and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, March 25, 2004, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (7): Chair Eddie; Vice Chair Reilly; Directors Hernández, Martini, Middlebrook, Stroeh; President Smith (Ex Officio)
Committee Members Absent (2): Directors Ammiano and Boro
Other Directors Present (4): Directors Cochran, Harrison, Murray and Shahum

Committee of the Whole Members Present (11): Directors Cochran, Eddie, Hernández, Martini, Murray, Reilly, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith
Committee of the Whole Members Absent (7): Directors Ammiano, Boro, Brown, Hall, Kerns, McGoldrick and Pahre

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Administration and Development Teri W. Mantony; Deputy District Engineer Ewa Z. Bauer; Public Affairs Director Mary C. Currie; Planning Director Alan R. Zahradnik; Acting Auditor-Controller/Budget and Program Analysis Manager Jennifer Mennucci; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Karen B. Engbretson; Assistant Clerk of the Board, Trainee Patsy Whala

Visitors Present: José Luis Moscovich, Executive Director and Leroy Saage, Project Manager for the Doyle Drive Environmental and Design Study Project, San Francisco County Transportation Authority; Gary Kennerley, Parsons Brinckerhoff; Patricia Vaughey, Doyle Drive Citizens Advisory Committee

1. Presentation by the San Francisco County Transportation Authority on the Doyle Drive Environmental and Design Study Project

Chair Eddie introduced José Luis Moscovich and Leroy Saage of the San Francisco County Transportation Authority (SFCTA), who gave a PowerPoint slide presentation on the status of the Doyle Drive Environmental and Design Study Project (Doyle Drive Project). A copy of the presentation is available in the Office of the Secretary of the District.

Mr. Moscovich stated that the progress SFCTA has achieved regarding the Doyle Drive Project is due to the combined efforts of District staff, various stakeholder agencies and the community. Mr. Saage provided a status report of the Doyle Drive Project in regards to alternatives considered, alternatives carried forward, design options and the current timeline. He described the project implementation process, with Environmental Impact Statement/Report preparation and review period occurring through the summer of 2005, design taking place in 2006, construction beginning in 2008 and the final project being completed in 2012.

Mr. Saage outlined the funding plan that has been approved by the California Transportation Commission. A recent addition to the Doyle Drive Project funding includes the allocation of $90 million due to the recent passage of Proposition K, the City and County of San Franciscos one-half cent transportation sales tax. Mr. Saage noted that SFCTA directs use of the sales tax money and that the Metropolitan Transportation Commission and the Federal Highway Administration would seek additional local contribution from SFCTA in order to obtain matching federal funds.

Mr. Saage summarized the five project alternatives: (1) No-Build; (2) Replace and Widen; (3) Long Tunnel; (4) Short Tunnel; and, (5) Presidio Parkway. Mr. Saage continued with the presentation, describing in detail the preliminary traffic analysis. He provided details of current traffic conditions, a summary of the traffic analysis and how traffic would be affected, including Golden Gate Transit and MUNI bus routes. He also pointed out that all alternatives could provide wider lanes, median, shoulders and new ramps and would accommodate expected traffic growth. Mr. Saage emphasized the benefits of Alternative 5 (Presidio Parkway), such as fewer historic structures displaced, less intrusive visual impact, smaller construction footprint, shorter construction duration and lower cost. He further explained the developmental stages of construction and the proposed traffic scenarios regarding the Presidio Parkway option.

Discussion ensued among the Directors and the SFCTA representatives, including the following salient points:

Director Shahum inquired regarding potential impacts to Golden Gate Transit bus service. In response, Mr. Saage replied that overall, transit operations on Doyle Drive would be enhanced following completion of the project due to wider lanes and planned improvements to transit stops along Doyle Drive and at the Golden Gate Bridge Toll Plaza.

Director Stroeh commended SFCTA for such an imaginative approach with the Presidio Parkway alternative, noting that a significant amount of time could have been saved if the Presidio Parkway concept had been developed earlier in the design development process.

Public Comment

Patricia Vaughey expressed her dissatisfaction with the traffic scenarios for the Doyle Drive Project, which propose diverting traffic exiting Doyle Drive from Marina Boulevard to Richardson Avenue and Lombard Street. She cautioned that when traffic on Lombard becomes congested, drivers often detour onto neighborhood streets such as Greenwich and Chestnut streets. She urged project planners to carefully identify potential traffic impacts to local streets in the Marina District when studying the environmental impacts of the Doyle Drive Project.

Action by the Board None Required

2. Authorize Actions Relative to Award of Contract No. 2004-BT-8, San Rafael and Novato Bus Facilities Pavement Rehabilitation, to Maggiora & Ghilotti, Inc.

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on staffs recommendation for award of Contract No. 2004-BT-8, San Rafael and Novato Bus Facilities Pavement Rehabilitation. The report stated that severe settlement of the asphalt pavement at the San Rafael Bus Lot, due to the heavy wheel loads of parked buses, requires removal of deteriorated asphalt pavement and that significant deterioration of the Novato Bus Facility employee parking lot requires an asphalt overlay to extend its useful life.

The report stated that on March 16, 2004, three bids were received and publicly read for Contract No. 2004-BT-8. The apparent low bidder is Maggiora & Ghilotti, Inc., of San Rafael, with a bid price of $155,555. The Engineers estimate for this project was $145,000. The report further stated that the Engineering staff, the DBE Program Administrator and the Attorney for the District have evaluated the bids and have determined that the apparent low bid is responsive and responsible, and recommend award of Contract No. 2004-BT-8, to Maggiora & Ghilotti, Inc. The DBE Program Administrator has determined that Maggiora & Ghilotti, Inc., has complied with the DBE requirements applicable to this contract. Staff also recommends approval of a contract contingency in the amount of $15,555, equal to 10% of the contract amount, and recommends approval of a budget increase in the amount of $17,665, to be funded with a budget transfer from the San Rafael Bus Facility Gas Tank Replacement project.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MARTINI to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors approve the following actions relative to Contract No. 2004-BT-8, San Rafael and Novato Bus Facilities Pavement Rehabilitation:
a. Award Contract No. 2004-BT-8 to Maggiora & Ghilotti, Inc., San Rafael, CA, in the amount of $155,555;
b. Authorize a contingency fund in the amount of $15,555, equal to 10% of the contract award; and,
c. Authorize a budget increase in the amount of $17,665 to be funded with a budget transfer from the San Rafael Bus Facility Gas Tank Replacement project;
with the understanding that requisite funds are included in the Fiscal Year 2004 Bus Division Capital Budget.

Action by the Board Resolution

NON-CONSENT CALENDAR

AYES (11): Directors Cochran, Eddie, Hernández, Martini, Murray, Reilly, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith
NOES (0): None

3. Authorize Increase for Change Order No. 47 to Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II South Approach Structures, Relative to Repairs of Steel Elements of the Top and Bottom Chords and Vertical Ribs of the Fort Point Arch

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on the need to increase the amount of Change Order No. 47 to Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit (Phase II), South Approach Structures, by $143,000. This Change Order is for the repair of certain steel elements of the Fort Point Arch. The report described the contract-specified retrofit work on the Fort Point Arch associated with Contract No. 99-B-5, including removing and replacing steel members, adding new steel plates on top of existing members, and removing and replacing existing fasteners.

The report stated that the District investigated the condition of the existing members and discovered that some of the existing elements of the top and bottom chords and the vertical ribs, which are to receive new steel plates, have lost significant amounts of steel material due to corrosion so extensive that it prevents attachment of the new plates to these existing members. In order to complete the retrofit at these locations, the existing members must be repaired by removing deteriorated steel and installing new structural steel pieces. In addition, the repair will require cleaning and painting at the affected locations.
The Board of Directors, by Resolution No. 2003-113 at its November 21, 2003 meeting authorized the execution of Change Order No. 47 to begin implementation of this structural steel repair and painting work. Since then, however, additional locations have been found that require repairs to complete the scope of this Change Order. Staff performed a cost analysis for the total scope of work and negotiated a revised total price with the Contractor for the expanded scope of repairs in the amount of $698,000. Staff has determined that this amount is acceptable for the scope of work, and recommends authorization of an increase in the amount of $143,000 for Change Order No. 47. The Federal Highway Administration has concurred with this increase in cost. A copy of the report is available from the Office of the Secretary of the District.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MARTINI to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize an increase for Change Order No. 47 to Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit (Phase II), South Approach Structures, with Shimmick Construction Company, Inc./Obayashi Corporation JV, for the repair of steel components of the Top and Bottom Chords and Vertical Ribs of the Fort Point Arch, in the amount of $143,000, which increases the cumulative amount of Contract Change Order No. 47 to $698,000; with the understanding that requisite funds are available in the contract contingency in the Fiscal Year 2004 Bridge Division Capital Budget.

Action by the Board Resolution

NON-CONSENT CALENDAR

The report described the two proposed Change Orders as follows:
1. Change Order No. 67, in the amount of $667,100, is for preparing the steel surfaces and applying a topcoat finish of International Orange to the three new towers and two new bents of the South Approach Viaduct; and,
2. Change Order No. 80, in the amount of $2,500,000, is for preparing the steel surfaces and applying a topcoat finish of International Orange to a portion of the Fort Point Arch, specifically the retrofitted members in the lower truss of the Fort Point Arch, which can be accessed from the lowest level of the contractors work platforms.

The report also stated that relative to Change Order No. 67, the contractor is required to sequentially remove the supporting towers and bents of the Viaduct and replace them with new towers and bents fabricated and top-coated with a gray prime coat in the shop. With this change order, the contractor will apply the International Orange top coat to the very visible elements of the Viaduct and therefore comply with conditions of the Seismic Retrofit Projects environmental clearance. The contractor provided a proposal cost of $13 per square foot for this work, which is considerably below staffs estimated cost of $30 per square foot to perform this work under a separate contract.

The report further stated that relative to Change Order No. 80, the contractor is required to remove and replace steel members, add new steel plates on top of existing members, add new steel members and remove and replace existing fasteners, approximately 74,240 square feet of surface area. The report stated that the contract documents for Contract No. 99-B-5 did not include the application of an International Orange topcoat of paint to the retrofitted steel structures of the Fort Point Arch. The District decided to exclude the topcoat paint application to allow time to determine which topcoat system would be compatible with the existing paint and the specific prime paint systems used by the contractor. The prime and topcoat paint systems have now been determined and the contractor has provided the District with a price for topcoat painting at an average of $34 per square foot. Staff has researched recent painting bid prices for comparable large steel bridges in the Bay Area and has estimated a cost of between $50 and $80 per square foot for performing this topcoat painting work under a separate contract, due to the necessity of installing a work access system exclusively for painting. The report further stated that the work platforms installed as part of Contract No. 99-B-5 could also be used for the topcoat painting work, avoiding the additional cost of constructing special access for painting.

Staff recommends authorization of the above-described extra work to be performed under these change orders to Contract No. 99-B-5, due to the favorable prices for this work proposed by the contractor. The Federal Highway Administration has concurred with staffs recommendation, and grant funds received for the Phase II Seismic Retrofit project will be used for this painting work. The District and the Contractor have agreed to a compensable time extension of 45 calendar days that will change the completion date from February 5 to March 22, 2005.

The report further stated that District staff is in the midst of negotiations with the Phase II contractor, Shimmick Construction Company, Inc./Obayashi Corporation JV, regarding additional work to repair and paint steel members in the South Approach structures beyond these two change orders. It is estimated, however, that the total price of this additional work will exceed the remaining contingency for Contract No. 99-B-5. It is anticipated that approval of these additional repairs will require an increase in the Contract No. 99-B-5 contingency by a transfer of funds from the available Phase III grant funds. Upon completion of negotiations with the contractor, staff will present a recommendation for this funding transfer to the Committee and Board for action. A copy of the report is available from the Office of the Secretary of the District.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MARTINI to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorizes execution of Contract Change Orders to Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II, South Approach Structures, with Shimmick Construction Company, Inc./Obayashi Corporation JV, as follows:
1. Authorize execution of Contract Change Order No 67, for preparing the steel surfaces and applying a top coat finish of International Orange to the new supporting towers and bents of the South Approach Viaduct, in the amount of $667,100; and,
2. Authorize execution of Contract Change Order No. 80, for preparing the steel surfaces and applying a top coat finish of International Orange to the retrofitted members in the lower truss of the Fort Point Arch, in the amount of $2,500,000;
with the understanding that requisite funds are available in the contract contingency in the Fiscal Year 2004 Bridge Division Capital Budget.

Action by the Board Resolution

NON-CONSENT CALENDAR

AYES (11): Directors Cochran, Eddie, Hernández, Martini, Murray, Reilly, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith
NOES (0): None

5. Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects. This report will be presented to the Board of Directors at its meeting of March 26, 2004. A copy of the report is available in the Office of the Secretary of the District.
Action by the Board None Required

6. Public Comment

Public comment was received relative to Agenda Item No. 1, Presentation by the San Francisco County Transportation Authority on the Doyle Drive Environmental and Design Study Project, as noted above.

7. Adjournment

All business having been concluded, the meeting was declared adjourned at 11:05 a.m.

Respectfully submitted,

James C. Eddie, Chair

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