Meetings

November 18, 2004
(For Board: December 17, 2004)

REPORT OF THE BUILDING AND OPERATING COMMITTEE

Honorable Board of Directors
Golden Gate Bridge, Highway
and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, November 18, 2004, at 10:15 a.m., Chair Eddie presiding.

Committee Members Present (8): Chair Eddie; Vice Chair Reilly; Directors Ammiano, Boro, Herná ndez, Middlebrook, Stroeh; President Smith (Ex Officio)

Committee Members Absent (1): Director Martini

Other Directors Present (1): Director Harrison

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Planning Director Alan R. Zahradnik; Public Affairs Director Mary C. Currie; Security and Emergency Management Specialist Manager Lisa Locati; Budget and Program Analysis Manager Jennifer Mennucci; Assistant Clerk of the Board Trainee Patsy Whala

Visitors Present: Lou Borean, Business Development Manager, First Alarm Security & Patrol, Inc.

 

1. Authorize Award of Contract No. 2005-BT-7, Security Guard Services for Bus and Ferry Facilities, to First Alarm Security & Patrol, Inc.

In a memorandum to Committee, Security and Emergency Management Specialist Lisa Locati, Deputy General Manager/Bridge Division Kary Witt and General Manager Celia Kupersmith reported on staff ’s recommendation to award Contract No. 2005-BT-7, Security Guard Services for Bus and Ferry Facilities, to First Alarm Security & Patrol, Inc., in an amount not to exceed $612,330, for a two-year term, effective January 1, 2005, with a one-year option to extend. The contract amount may be reduced if certain services are reduced or eliminated during the term of the contract. The option to extend, exercisable by the District in its sole discretion, would be at the same terms and conditions with the exception of a cost increase of up to five percent subject to satisfactory documentation of the Contractor’s increased cost and District approval.

The report stated that on September 19, 2004, seven proposals were received by the District, and that these proposals were evaluated by a staff evaluation committee based on total proposal price (40%), experience and qualifications (40%) and references (20%) for each firm. Through this evaluation process, it was determined that First Alarm Security & Patrol, Inc., and Silicon Valley Security & Patrol, Inc., were the most qualified and both firms were given the opportunity to submit a “Best and Final Offer” , and to present an overview of their firm. At the conclusion of the process, First Alarm Security & Patrol, Inc. received the highest ranking due to their experience providing security in the transit industry, as well as their extensive employee training program and the on-site orientation provided at critical locations.

The report further stated that staff and the Attorney for the District have reviewed the proposal from First Alarm Security & Patrol, Inc., and determined that the proposer has properly executed and submitted all required documents, and that the proposal is technically responsive to the specifications. The Disadvantage Business Enterprises (DBE) Program Office has determined that the proposal submitted by First Alarm Security & Patrol, Inc., is in order from a DBE perspective. A copy of the report is available in the Office of the District Secretary.

At the meeting, Lisa Locati summarized the staff report, noting that this contract provides for perimeter security guards and vehicle patrols at the following District bus and ferry facilities: Santa Rosa, Novato and San Rafael bus facilities; San Rafael Transit Center; San Rafael Administration Building; and, the Larkspur Ferry Terminal, with an option for services at the San Francisco Ferry Terminal.

Staff recommended and the Committee concurred by motion made and seconded by Directors SMITH/STROEH to forward the following recommendation to the Board of Directors for its consideration:

 

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize award of Contract No. 2005-BT-7, Security Guard Services for Bus and Ferry Facilities, to First Alarm Security & Patrol, Inc., Aptos, CA, in an amount not to exceed $612,330, for a two-year term, effective January 1, 2005, with a one-year option to extend at the same terms and conditions, with the exception of a cost increase, not to exceed five percent, subject to satisfactory documentation of the Contractor’ s increased cost, with the understanding that requisite funds are available in the Fiscal Year 2005 Bus and Ferry Division Operating Budgets.

Action by the Board – Resolution
NON-CONSENT CALENDAR

AYES (8): Chair Eddie; Vice Chair Reilly; Directors Ammiano, Boro, Hernández, Middlebrook and Stroeh; President Smith (Ex Officio)
NOES (0): None
ABSENT (1): Director Martini

2. Authorize Award of Contract No. 2005-B-5, Janitorial Services at Golden Gate Bridge Toll Plaza Facilities, to Victor Maintenance Company, Inc.

In a memorandum to Committee, Deputy General Manager/Bridge Division Kary Witt and General Manager Celia Kupersmith reported on the staff’s recommendation to authorize award of Contract No. 2005-B-5, Janitorial Services at Golden Gate Bridge Toll Plaza Facilities, to Victor Maintenance Company, Inc., in the amount of $150,000, for a two-year period, effective January 1, 2005, with a successive one-year option at an increase not to exceed five percent, subject to satisfactory documentation of the Contractor’s increased cost. The report stated that janitorial services at the Bridge Toll Plaza facilities includes the Toll Plaza Administration Building, computer center, eight office trailers, public restrooms in the east parking lot, Bridge Caf é and surrounding public areas and the Gift Center.

The report also stated that on October 12, 2004, four proposals were received by the District, and that these proposals were evaluated by a staff evaluation committee based on total proposal price (60%), experience and qualifications (20%) and references (20%) for each firm. Based on the committee’s analysis of the proposals received, Victor Maintenance Company, Inc., received the highest total rating and is recommended for award of contract. Victor Maintenance Company, Inc., is the incumbent contractor that provides janitorial services at the Bridge Toll Plaza facilities and District staff is satisfied with their performance. The report further stated that staff and the Attorney for the District have reviewed the proposal from Victor Maintenance Company, Inc., and have determined that the proposer has properly executed and submitted all required documents, and that the proposal is technically responsive to the specifications. The Disadvantage Business Enterprises (DBE) Program Office has determined that Victor Maintenance Company, Inc., is certified as a DBE, and that 100% DBE participation is anticipated during the performance of Contract No. 2005-B-5.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/BORO to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize award of Contract No. 2005-B-5, Janitorial Services at Golden Gate Bridge Toll Plaza Facilities, to Victor Maintenance Company, Inc., San Bruno, CA, in the amount of $150,000, for a two-year period, effective January 1, 2005, with a successive one-year option, at an increase not to exceed five percent, subject to satisfactory documentation of the Contractor ’s increased cost, with the understanding that requisite funds are included in the Fiscal Year 2005 Bridge Division Operating Budget.

Action by the Board – Resolution
NON-CONSENT CALENDAR

AYES (8): Chair Eddie; Vice Chair Reilly; Directors Ammiano, Boro, Hernández, Middlebrook and Stroeh; President Smith (Ex Officio)
NOES (0): None
ABSENT (1): Director Martini

3. Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects. This report will be presented to the Board of Directors at its meeting of November 19, 2004. A copy of the report is available in the Office of the District Secretary.
Action by the Board – None Required

4. Public Comment

There was no public comment.

5. Adjournment

All business having been concluded, the meeting was adjourned at 10:25 a.m.

Respectfully submitted,

 

James C. Eddie, Chair

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