May 24, 2012

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, May 24, 2012, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (9): Chair Eddie; Vice Chair Moylan; Directors Cochran, Fredericks, Rabbitt, Renée, Stroeh and Theriault; President Reilly (Ex Officio)
Committee Members Absent (0): None
Other Directors Present (6): Directors Arnold, Campos, Pahre, Sears, Snyder and Sobel;

Committee of the Whole Members Present (15): Directors Arnold, Campos, Cochran, Fredericks, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
Committee of the Whole Members Absent (4): Directors Chu, Elsbernd and Mar; Second Vice President Grosboll

Staff Present: General Manager Denis Mulligan; Auditor-Controller Joseph Wire; District Engineer Ewa Bauer; Secretary of the District Janet Tarantino; Attorney David Miller; Attorney Molly Kaban; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James Swindler; Deputy General Manager/Administration and Development Kellee Hopper; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

     
1.

Authorize the General Manager to Execute a Cooperative Agreement with the California Department of Transportation Relative to the Golden Gate Bridge Movable Median Barrier

     
 

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s recommendation to authorize the General Manager to execute a Cooperative Agreement with the California Department of Transportation relative to the Golden Gate Bridge Moveable Median Barrier Project.

The Board of Directors (Board) of the Golden Gate Bridge, Highway and Transportation District (District), by Resolution No. 98-116 at its meeting of May 22, 1998, granted conceptual approval for the installation of a Moveable Median Barrier (MMB or Project) on the Golden Gate Bridge (Bridge). As authorized by Resolution No. 2008-078 at the Board meeting of September 12, 2008, the District has retained a consultant, DMJM Harris (subsequently AECOM, USA, Inc.), to perform environmental studies and preliminary design for a MMB on the Bridge.

The staff report stated that installation and operation of a MMB on the Bridge necessitates modifications to the configuration of traffic lanes and median area within the U.S. Highway 101 right-of-way north and south of the Bridge. The environmental evaluation of the Project impacts, and its design and construction within the U.S. Highway 101 right-of-way, require the California Department of Transportation’s (Caltrans) reviews and approvals, which must be conducted under provisions outlined in a Cooperative Agreement between the District and Caltrans. Caltrans requires that the General Manager's authority to execute this Cooperative Agreement be approved by the District's Board.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Ms. Bauer briefly summarized the staff report, stating that a portion of the barrier and associated lane changes are to be constructed within the Bridge right-of-way. Caltrans will review the design and issue an encroachment permit. They have requested that an Agreement be executed by the parties, and that the General Manager be authorized by the Board to sign the Agreement on behalf of the District.

Discussion ensued, including the following inquiries:

  • Director Eddie inquired as to whether the traveler on the moveable median barrier is smaller than anticipated, or whether it is a different one. In response, Ms. Bauer stated that a temporary moveable median barrier, two feet wide, has been erected on Doyle Drive. The District’s proposed moveable median barrier will be only one foot wide, but will be facilitated by the similar equipment as that facilitating the Caltrans moveable median barrier. She concluded by stating that District staff is happy to have reached an agreement with Caltrans such that the moveable median barrier for Doyle Drive is now closer to the Bridge than Caltrans had originally planned.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors authorize the execution of a Cooperative Agreement (Agreement) between the California Department of Transportation (Caltrans) and the Golden Gate Bridge, Highway and Transportation District (District), to provide the District reviews and approvals by Caltrans, as a result of the environmental evaluation of the Golden Gate Bridge Moveable Median Barrier Project impacts, and its design and construction within the U.S. Highway 101 right-of-way; and, authorizes the General Manager to execute said Agreement on behalf of the District, in a form acceptable to the Attorney.

Action by the Board at its meeting of May 24, 2012 – Resolution
NON-CONSENT CALENDAR

AYES (15): Directors Arnold, Campos, Cochran, Fredericks, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
2.

Authorize Execution of the Fifth Amendment to the Professional Services Agreement with CH2M Hill, Relative to Request for Proposals No. 2007-BT-1, Consultant to Provide Design Services for Radio Replacement and Intelligent Transportation System

In a memorandum to Committee, ACIS Project Manager Joseph Perez, Deputy General Manager/Administration and Development Kellee Hopper and General Manager Denis Mulligan reported on staff’s recommendation to authorize execution of the Fifth Amendment to the Professional Services Agreement with CH2M Hill (formerly Booz Allen Hamilton, Inc.), relative to Request for Proposals (RFP) No. 2007-BT-1, Consultant to Provide Design Services for Radio Replacement and Intelligent Transportation System, later renamed Advanced Communications and Information System (ACIS), to provide additional services with regard to the finalization of the ACIS Project Implementation.

The staff report stated that the Board, by Resolution No. 2006-082 at its meeting of October 27, 2006, authorized execution of a Professional Services Agreement (Agreement) with Booz Allen Hamilton, Inc. (Booz Allen), relative to Request for Proposals No. 2007-BT-1, Consultant to Provide Design Services for Radio Replacement and Intelligent Transportation System, renamed the Advanced Communications and Information System Project (ACIS), to provide design, procurement and optional implementation services.

The Agreement has been amended four times, first under the authority of the General Manager and, thereafter, by Resolutions of the Board, on October 8, 2010; July 22, 2011; and, April 27, 2012.

The staff report noted that several tasks remain outstanding for project completion, including the following:

  a. Ongoing Project Management – coordinating and scheduling of consultant resources, participating in project progress meetings and in quarterly reviews of the Contractor’s schedule;
  b. CDRL (Contract Data Requirements List) Review and Comment – documenting the District’s questions and comments against the Contractor’s submittals;
  c. Equipment Installation Review – reviewing the Contractor’s work at the ACIS sites, inventorying of delivered equipment and software, reviewing of test results and the equipment installation on the District’s vehicles;
  d. Test Program Review – witnessing the Integrated Final Acceptance Test for the complete ACIS, overseeing the Coverage Acceptance Testing Process, overseeing the field testing of the Real-Time Passenger Information system, witnessing portions of the mini-fleet test and reviewing system performance during the 30-day reliability demonstration test;
  e. System Integration Review – providing support for integration activities, including GIRO Hastus/DDAM (Driver’s Daily Assignment Module), GIS, 511.org, the single-point logon, Network Management System, Emergency Alarms, and incident management;
  f. Quality Program – overseeing quality assurance of the Contractor’s construction processes, installation punch list and final documentation;
  g. Fleet Mapping – overseeing of the fleet mapping for internal use and providing guidance for Bay Area Regional Interoperability Fleet mapping;
  h. Microwave System Upgrade Support – oversight and performance review of the District’s Microwave System Upgrade;
  i. Training program – Oversight of Contractor-provided training;
  j. Federal Communication Commission (FCC) Licensing and Coordination – Obtaining FCC licenses as required, developing the plan for regulatory compliance guidance for forthcoming rules requiring District to vacate T-band spectrum and assisting the District with BayWEB Public Safety Broadband LTE Network site negotiations;
  k. Warranty and Maintenance Program – overseeing of the Contractor performance metrics, assisting in developing the plan for transition from Contractor Initial Warranty support to continuing system maintenance strategy; and,
  l. Real Time Passenger Information display (RTPI) Siting and Interface support – assisting with the planning, design and implementation of the Real Time Passenger Information interfaces to transit centers and bus shelters, as well as interfaces for web applications.
     
  Finally, the staff report stated that CH2M Hill has been closely involved in the District's ACIS project from its inception, having a level of technical understanding of the system and knowledge of the District's organizational structure and of ACIS.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Ms. Hopper briefly summarized the staff report.

Mr. Mulligan reported that the ACIS Project has been delayed, and additional time is required by the consultant. He indicated that the required expertise resides in CH2M Hill. He indicated that staff anticipates that further amendments may be required for this Project, because the work on the communications system is presenting the contractor with some difficulties.

Discussion ensued, including the following inquiries:

  • Director Cochran inquired as to whether penalties for project delay are in place. Mr. Mulligan responded affirmatively.
  • Director Rabbitt made the following inquiries:
     He inquired as to whether the contractor is within the contract time. Mr. Mulligan responded affirmatively.
     He inquired as to whether District staff are doing due diligence. Mr. Mulligan responded affirmatively, adding that legal counsel is actively involved with the team on this Project.
     He inquired as to the reason the District did not anticipate the need for a time extension. In response, Mr. Mulligan stated that staff thought the contract would have been fully implemented by this time.
     He inquired as to whether too much time was allowed. Mr. Mulligan responded in the negative.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors authorize the execution of the Fifth Amendment to the Professional Services Agreement with CH2M Hill (formerly Booz Allen Hamilton, Inc.), relative to Request for Proposals No. 2007-BT-1, Consultant to Provide Design Services for Radio Replacement and Intelligent Transportation System, later renamed the Advanced Communications and Information System (ACIS), in an amount not to exceed $205,000.00, to provide additional services with regard to the finalization of the ACIS Project Implementation; with the understanding that requisite funds are available in the FY 11/12 District Division Capital Budget.

Action by the Board at its meeting of May 24, 2012 – Resolution
NON-CONSENT CALENDAR

AYES (15): Directors Arnold, Campos, Cochran, Fredericks, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
3.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee received a verbal update on matters relating to SMART meetings. In addition, the following was provided on the District’s web site at www.goldengate.org.

  • May 16, 2012, SMART Regular Board of Directors Meeting;

Copies are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Director Eddie, one of the members of the SMART Board of Directors (SMART Board), stated that the area for the maintenance yard, north of Santa Rosa, will be a matter of discussion by the Sonoma County Board of Supervisors.

Director Pahre, also a member of the SMART Board, stated that, while the sale of bonds by SMART was prematurely announced at the April 27, 2012, meeting of the Building and Operating Committee, it can now be reported that SMART has received an “AA rating” from Standard and Poor’s.

Action by the Board – None Required

     
4.

Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Discussion ensued, including the following comment and inquiries:

  • Director Pahre commented that the deck replacement above the North Anchorage Housing is about two-thirds complete. She advised Board members to schedule a time soon to view the work, as only a short time remains until the work will have been done.
  • Director Sobel made the following inquiries:
    • He inquired as to the time frame for proposals for the main cable access system. In response, Ms. Bauer stated that staff must make certain that the language in the “Request for Proposals” for the project properly reflects what is suitable for maintenance forces to use. She indicated that within the next two months, the District will be in a position to more accurately determine the time frame.
    • He inquired as to the time frame for completion of the main cable access system. In response, Ms. Bauer stated that the many steps required will determine the time frame for completion. The District must solicit professionals who are skilled and knowledgeable in design, as well as in construction and installation. She stated that the District wishes to see other ideas, so that the end product will be the best possible. She indicated that the professionals with the required skills are few, and that suspension bridges are also few.


     
5.

Public Comment

There was no public comment.

     
6.

Adjournment

All business having been concluded, the meeting was adjourned at 10:18 a.m.

     

 

 

Respectfully submitted,

s/ James C. Eddie, Chair

Building and Operating Committee