March 22, 2012

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole (Committee) of the Golden Gate Bridge, Highway and Transportation District (District) was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, March 22, 2012, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (7): Chair Eddie; Vice Chair Moylan; Directors Cochran, Fredericks, Renée and Stroeh; President Reilly (Ex Officio)
Committee Members Absent (2): Directors Rabbitt and Theriault
Other Directors Present (3): Directors Elsbernd, Pahre and Sobel

Committee of the Whole Members Present (10): Directors Cochran, Elsbernd, Fredericks, Moylan, Pahre, Renée, Sobel and Stroeh; First Vice President Eddie; President Reilly (Ex Officio)
Committee of the Whole Members Absent (9): Directors Arnold, Campos, Chu, Mar, Rabbitt, Sears, Snyder and Theriault; Second Vice President Grosboll

Staff Present: General Manager Denis Mulligan; Auditor-Controller Joseph Wire; District Engineer Ewa Bauer; Secretary of the District Janet Tarantino; Attorney David Miller; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Ferry Transit Division James Swindler; Acting Deputy General Manager/Administration and Development Ron Downing; Public Affairs Director Mary Currie; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

     
1. Closed Session

Attorney David Miller, at the request of Chair Eddie, stated that the Committee would convene in Closed Session, to discuss Building and Operating Committee Agenda Item No. 1, as follows:

     
  "1. Closed Session
“Conference with Legal Counsel--Potential Litigation
“Pursuant to Government Code Section 54956.9(b)(1)
“Report of Hanson Bridgett LLP
“(One Potential Case)”
     
  After Closed Session, Chair Eddie called the meeting to order in Open Session with a quorum present. Attorney Miller reported that the Committee had met in Closed Session, as permitted by the Brown Act, to discuss the above referenced matter. No action was taken.
     
2.

Authorize Execution of Change Order Nos. 3, 10 and 71 to Contract No. 2006-B-1, Golden Gate Bridge Seismic Retrofit Phase IIIA, North Anchorage Housing/North Pylon

     
  a. Staff Report

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s recommendation to authorize execution of Change Order Nos. 3, 10 and 71 to Contract No. 2006-B-1, Golden Gate Bridge Seismic Retrofit Phase IIIA, North Anchorage Housing/North Pylon (Phase IIIA), with Shimmick Construction Company, Inc./Obayashi Corporation, a Joint Venture (SOJV).

The Board of Directors (Board) of the District, by Resolution No. 2008-023 at its meeting of March 28, 2008, authorized the award of Contract No. 2006-B-1, to SOJV, in the amount of $82,320,672.00, with a Contingency Fund in the amount of $8,232,067.00, for construction of the seismic retrofit of the North Anchorage Housing and the North Pylon, including abatement of lead paint contamination, excavation, foundation strengthening, exterior wall strengthening, shear wall construction, floorbeam strengthening, utility modifications and relocation, and the removal and reconstruction of the North Anchorage Housing roof, which also serves as the Golden Gate Bridge (Bridge) roadway and sidewalks.

The staff report stated that the Phase IIIA construction is complex, requiring precise measurements and investigation of existing conditions. The quality of the work performed to date has been good overall; however, field measurements and investigations have caused delays. Staff has negotiated a time extension with SOJV, which will allow for an orderly, efficient, and cost effective completion of the work, and will prevent future work disruptions, delays and costs usually associated with unresolved construction disputes.

The staff report also stated that SOJV has agreed to execute three interrelated Contract Change Orders (CCO), Nos. 3, 10 and 71, which provide compensation for labor and materials for changed and extra contract work, as well as for resolution of the issues associated with the project delays to date, as follows:

  • CCO No. 3 includes removal of the roof of the North Anchorage Housing in 78 sections and construction of a new deck, using 78 new precast roadway deck units, with the existing deck to remain in place during the roadway replacement operations, supported by the Roadway Deck Temporary Structure Support that substitutes for the original deck supporting elements.
  • CCO No. 10 will compensate SOJV for performing seismic retrofit modifications to a portion of the Golden Gate Bridge North Approach Viaduct, called the “Beam Span,” located 1,100 feet north of the North Anchorage Housing and consisting of five truss spans supported on the North Wall of the North Anchorage Housing and four steel towers, plus a steel stringer span (Beam Span), supported on a steel bent and the concrete North Abutment.
  • CCO No. 71 will provide a non-compensable time extension that will extend the final completion date to July 31, 2013, in consideration of SOJV performing the Beam Span retrofit concurrently with the remaining work; releasing the District from all known and all potential claims associated with Contract 2006-B-1 that have been or could have been asserted to date against the District by SOJV; and, waiving reimbursement for costs associated with delays caused by excessive fog that prevented work from occurring on the Bridge roadway, at $12,000.00 per day, and which could cause a lease extension of the pre-cast yard, at $667.00 per day.

The staff report further stated that the Phase IIIA project is included in the FY 11/12 Capital Budget at a total cost of $119,231,219.00, and is funded with $112,447,958.00 federal grant funds (94%) and $6,783,261.00 District funds (6%).

The Golden Gate Bridge Seismic Retrofit Beam Span Repair project (Beam Span Repair Project) is included in the FY 11/12 Capital Budget at a total cost of $3,000,000.00, and is 100% District funded with settlement proceeds received as a result of the District’s successful errors and omissions claim against the Phase I design consultant. The favorable outcome provided the District a settlement of $3,500,000.00. The Beam Span Repair Project budget will be increased by $500,000.00, for a total cost of $3,500,000.00 through the approval of the FY 12/13 Budget.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

     
  b. PowerPoint Presentation

At the meeting, Ms. Bauer gave a PowerPoint Presentation (PowerPoint) to illustrate previous conditions, required changes and plans for the work to be done under the CCOs being presented for Board approval. She stated that the CCOs involve retrofit of the North Anchorage House and North Pylon, and relate to certain elements associated with roadway deck temporary structure support brackets.

She stated that the work required the installation of over 100 brackets. Because the structure supports the roadway, the interior rebar could not be cut. Before holes could be drilled for bolts, concrete penetrating radar was used to take field measurements to detect and locate the rebar within the existing concrete. The field verifications determined that, at almost all bracket locations, the existing reinforcing steel bars, placed during the original Bridge construction in the 1930s, are at different locations than those shown on the corresponding original construction record drawings.

She indicated that a great deal of trial and error had taken place prior to settling on this solution. Under CCO No. 3, the sizes of the brackets were increased and the anchor bolts rearranged in order to avoid damage to interior reinforcing bars. This resulted in labor and material costs to SOJV, which staff and the contractor negotiated, in the amount of $384,000.00.

With regard to CCO No. 10, Ms. Bauer stated that it relates to a portion of the Golden Gate Bridge North Approach Viaduct. The District has negotiated the price of CCO No. 10 with SOJV in the amount of $4 million. She stated that staff discussed CCO No. 10 with the Federal Highway Administration (FHWA) and received FHWA concurrence with including this work in the Phase IIIA construction. Both the North Anchorage Housing roadway replacement and the CCO No. 10 beam span work will require nighttime lane closures across the entire Golden Gate Bridge for the next twelve months. The distance between the roadway deck replacement site and the location of beam span is only approximately 1,000 feet; having two separate contractors working in lane closures would create coordination difficulties and could interfere with completion of the necessary work. Further, because of already difficult access along the narrow roads near the North Anchorage Housing, sharing these roads with an additional contractor would be difficult.

Ms. Bauer stated that CCO No. 71 is a “catch-all” to resolve all the issues encountered on Phase IIIA. It provides an extension of time to SOJV in exchange for doing the beam span retrofit concurrently with the original Phase IIIA contract work. She stated that the agreement provides cost efficiencies associated with lane closures covering both work locations. In addition, CCO No. 71 settles all matters that have arisen or that could arise relative to the contract work performed to-date. She indicated that, from an engineering perspective, the work is going very well and the contractor has gained momentum.

     
  c. Discussion by the Committee

Discussion ensued, including the following inquiries:

  • Chair Eddie inquired as to whether the Board’s approval today will speed up completion of the beam span project. Ms. Bauer responded affirmatively.
  • Director Cochran inquired as to whether the single time extension recommended at this time will be sufficient for completion of the project. In response, Ms. Bauer stated that staff has discussed the timeframe with SOJV and that the time extension is based upon the schedule agreed to by SOJV.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MOYLAN to forward the following recommendation to the Board of Directors for its consideration:

     
  d. Recommendation by the Committee

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors approve actions relative to Contract No. 2006-B-1, Golden Gate Bridge Seismic Retrofit Phase IIIA, North Anchorage Housing/North Pylon, with Shimmick Construction Company, Inc./Obayashi Corporation, a Joint Venture, Hayward, CA, as follows:

     
    a. Authorize execution of Change Order No. 3, in the amount of $384,000.00, for modifications to the North Anchorage Housing Roadway Deck Temporary Structure Support Brackets, with the understanding that requisite funds are available in the FY 11/12 Bridge Division Capital Budget;
    b. Authorize execution of Change Order No. 10, in the amount of $4,000,000.00, for seismic retrofit modifications to the Beam Span of the North Approach Viaduct; with the understanding that requisite funds are available in the FY 11/12 Bridge Division Capital Budget; and,
    c. Authorize execution of Contract Change Order No. 71, at no cost, for adjustment of the contract completion date and related modifications of contract terms;
    with the understanding that the District has received concurrence by the Federal Highway Administration for this work.
     
   
Action by the Board at its meeting of March 23, 2012 – Resolution
NON-CONSENT CALENDAR

AYES (10): Directors Cochran, Elsbernd, Fredericks, Moylan, Pahre, Renée, Sobel and Stroeh; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
3.

Approve Actions Relative to the Ratification of the Award of an Emergency Contract to Bay Ship & Yacht Co., for Dry-Docking and Repair of the M.S. Sonoma

In a memorandum to Committee, Director of Engineering and Maintenance/Ferry Transit Division Christian Stark, Deputy General Manager/Ferry Transit Division James Swindler and General Manager Denis Mulligan reported on staff’s recommendation to ratify the General Manager’s award of an emergency contract to Bay Ship & Yacht Co. (BSY), Alameda, CA for dry-docking and repair of the M.S. Sonoma.

The staff report stated that, on December 10, 2011, the M.S. Sonoma suffered a catastrophic failure of its starboard propeller strut, including loss of the majority of the starboard propeller shaft and propeller, rendering the vessel unfit for service. The vessel was delivered to BSY the following day, December 11, 2011, for emergency dry-docking and repair and, during the course of the emergency repair, U.S. Coast Guard (USCG) inspections also revealed cracks in the vessel's fuel tank and the failure of some deck drain piping.

The staff report further stated that, by the end of January 2012, all repair work had been completed to the satisfaction of the USCG and District staff, and BSY submitted its invoice for the repairs in February 2012, in the amount of $198,921.13, including dry-docking, labor and sales tax.

The staff report also stated that the level of effort was appropriate and the price invoiced by BSY is fair and reasonable, as determined by staff, with the cost of these repairs to be charged against the vessel’s maintenance budget in the FY11/12 Ferry Transit Division Operating Budget.

The staff report stated that, pursuant to Public Contract Code Section 22050, the General Manager, in the event of an emergency, may waive the competitive bidding process and approve procurement of necessary equipment, services and supplies, and repair or replace District facilities. The General Manager is required to report to the Board of Directors when such an emergency action is taken and to obtain approval for any contracted work in excess of $100,000.00.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

[Director Moylan departed at this time.]

At the meeting, Mr. Swindler briefly summarized the staff report, stating that the District owns two high-speed and three conventional monohull ferryboats. He stated that the ferryboats are old, with one having been refurbished and another scheduled to be complete very soon.

He indicated that the M.V. Sonoma was operating from San Francisco in December 2011 and had pulled away from the dock with passengers aboard, when the Captain heard strange noises. The propeller and propeller shaft had broken away from the starboard side. When the ferryboat returned to the dock, no flooding was found. A salvage company was engaged to find the propeller and propeller shaft, but was unsuccessful. All struts have now been replaced, a new shaft and an older propeller installed and the vessel returned to service.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/PAHRE to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors ratify the actions of the General Manager relative to the issuance of an emergency Contract to Bay Ship & Yacht Co., Alameda, CA, in the amount of $198,921.13, for dry docking and repair of the M.S. Sonoma; and, approve a budget transfer from the FY 11/12 Bridge Division Operating Budget to the FY 11/12 Ferry Transit Division Operating Budget, in the amount of $199,000.00, subject to the concurrence of the Finance-Auditing Committee at its meeting of March 22, 2012; with the understanding that requisite funds are available in the FY 11/12 Bridge Division Operating Budget.

Action by the Board at its meeting of March 23, 2012 – Resolution
NON-CONSENT CALENDAR

AYES (6): Chair Eddie; Directors Cochran, Fredericks, Renée and Stroeh; President Reilly (Ex Officio)
NOES (0): None
ABSENT (3): Vice Chair Moylan; Directors Rabbitt and Theriault

     
4. Authorize Execution of Change Orders to Contract No. 2010-FT-1, Refurbishment of the M.V. Napa and the M.V. Chinook (M.V. Golden Gate) Ferries, with Ice Floe, LLC, dba Nichols Brothers Boat Builders

In a memorandum to Committee, Director of Engineering and Maintenance/Ferry Transit Division Christian Stark, Deputy General Manager/Ferry Transit Division James Swindler and General Manager Denis Mulligan reported on staff’s recommendation to authorize execution of Change Orders relative to Contract No. 2010-FT-1, Refurbishment of the M.V. Napa and the M.V. Chinook (M.V. Golden Gate) Ferries (Contract No. 2010-FT-1), and to increase the amount of the Contingency Fund.

The staff report stated that the Board, by Resolution No. 2010-026 at its meeting of March 26, 2010, authorized the award of Contract No. 2010-FT-1 to Ice Floe, LLC, dba Nichols Brothers Boat Builders (Nichols Bros.), in the amount of $6,910,536.00, to refurbish the District’s two high-speed passenger ferries, the M.V. Golden Gate (formerly the M.V. Chinook) and the M.V. Napa (formerly the M.V. Snohomish), and established a Contingency Fund in the amount of $414,632.00. Subsequently, the Board, by Resolution No. 2011-032 at its meeting of April 22, 2011, approved an increase to the Contingency Fund, and an associated Budget increase of $725,000.00, thus bringing the total Budget for Contract No. 2010-FT-1 to $8,250,168.00, which amount includes a $200,000.00 delivery allowance that was originally contemplated.

The staff report further stated that work on the M.V. Golden Gate has been completed except for the watertight door correction.

In addition, the staff report listed total Change Orders for the refurbishment of the M.V. Napa. Total Change Orders have exceeded the amount estimated by staff by $677,869.16, with unforeseen work having been required, as follows:

  a. Unscheduled improvements necessary to increase functionality and reliability;
  b. Unforeseen overhaul work to existing propulsion waterjets and their control hydraulics due to catastrophic equipment failure;
  c. U.S. Coast Guard-required work as a result of corrosion in the wetdeck and piping systems; and,
  d. Additional design work on the stability calculations for the watertight doors between the engine rooms and the auxiliary machinery rooms in order to receive USCG approval.
     
  The staff report indicated that the District will seek to recover from the responsible parties the costs associated with the unforeseen overhaul work to existing propulsion waterjets and their control hydraulics, as well as the additional design work on the stability calculations for the watertight doors between the engine rooms and the auxiliary machinery rooms.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Mr. Swindler reported that the vessels being refurbished at this time are the two purchased from the state of Washington, the M.V. Napa and the M.V. Golden Gate. Originally, both were purchased for a total of $4 million. He stated that, prior to the purchase, the District had been negotiating for one new ferry, at an estimated cost of $20 million, when staff became aware that two used ferries were available from the state of Washington. He noted that, including the cost of the Change Orders requested today, once the refurbishment is complete on the two vessels, the total cost for both, completely refurbished, will be slightly more than $24 million.

Regarding the Change Orders, Mr. Swindler stated that the requested $1.2 million for Change Orders is approximately twice as much as staff expected. The waterjets on the M.V. Golden Gate, which were refurbished first, had few problems. However, on the M.V. Napa, significant problems were found, with a cost of approximately $300,000.00. He indicated that the District will pursue relief, in that this cost should be paid by the contractor.

Mr. Swindler reported that wastage was found under the hull of the M.V. Golden Gate and to a lesser degree, on the M.V. Napa. The USCG, however, required greater repairs to the M.V. Napa than to the M.V. Golden Gate. He indicated that the District has very little ability to question USCG requirements. In addition to the wastage, the M.V. Napa required sewage tank and piping repair, and other improvements, such as deck coating, for approximately $440,000.00.

Mr. Swindler concluded by requesting that the Committee recommend approval of the Change Orders and a budget increase for completing the refurbishment of both vessels.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize execution of several Change Orders to Contract No. 2010 FT-1, Refurbishment of the M.V. Napa and the M.V. Chinook (M.V. Golden Gate) Ferries, with Ice Floe, LLC, dba Nichols Brothers Boat Builders, in the cumulative amount of $1,195,869.16, to provide for the repair and refurbishment of both ferries, as identified and required by the United States Coast Guard; and, authorize an increase of $700,000.00 in the Contingency Fund to complete the refurbishment of both ferries; with the understanding that requisite funds are available in the FY 11/12 Ferry Transit Division Capital Budget.

Action by the Board at its meeting of March 23, 2012 – Resolution
NON-CONSENT CALENDAR

AYES (6): Chair Eddie; Directors Cochran, Fredericks, Renée and Stroeh; President Reilly (Ex Officio)
NOES (0): None
ABSENT (3): Vice Chair Moylan; Directors Rabbitt and Theriault

     
5. Approve Actions Relative to the Award of Contract No. 2012-FT-9, M.V. Del Norte Ferry Accessibility Improvements, to Bay Ship & Yacht Co.

In a memorandum to Committee, Director of Engineering and Maintenance/Ferry Transit Division Christian Stark, Deputy General Manager/Ferry Transit Division James Swindler and General Manager Denis Mulligan reported on staff’s recommendation to approve actions relative to the award of Contract No. 2012-FT-9, M.V. Del Norte Ferry Accessibility Improvements (Ferry ADA Modifications Project) to Bay Ship & Yacht Co. (BSY), Alameda CA.

The staff report stated that reconfiguration of the upper deck restrooms of the M.V. Del Norte is required in order to comply with the Americans with Disabilities Act (ADA) for accessible restrooms. The scope of work of the Ferry ADA Modifications Project includes reconfiguration of the vessel’s upper deck restrooms to provide for full ferry ADA accessibility, related accessibility modifications to the upper deck seating and doorways, and regularly scheduled maintenance and inspection of the vessel, such as the removal and disassembly of waterjets, sea valves and other underwater components.

The staff report also stated that, in the last several years, ferry dry-docking contracts of less than $1 million have been bid only by BSY, one of the two local Bay Area shipyards. BAE Systems, the other local Bay Area shipyard, has not bid on a District project for over four years, and has informed District staff, in writing, that it is not interested in bidding on this project. The staff report noted that the District's attorney has determined that issuing a competitive bid for this project would be unavailing and not in the public interest.

The staff report further stated that BSY was the sole bidder, and submitted its bid of $425,792.00 for all items. Following staff’s analysis of BSY’s detailed bid price breakdown, BSY resubmitted pricing, at the District’s request, for six items, and the District eliminated certain other items within the scope of work. Staff has determined that the revised bid price of $364,779.00, submitted by BSY, is fair and reasonable in comparison to similar work performed for the District.

Finally, the staff report noted that the Disadvantaged Business Enterprise (DBE) Program Administrator has determined that BSY has complied with the DBE requirements, and that no DBE participation is anticipated during the performance of this Contract.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Mr. Swindler briefly summarized the staff report, stating that the M.V. Del Norte was the first high-speed ferry to be acquired by the District. He stated that the Ferry ADA Modifications Project will increase accessibility for those in wheelchairs and with other conditions that require ADA accessibility. Transition pieces will be added throughout the vessel to make boarding and deboarding easier for disabled passengers.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/STROEH to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors approve actions relative to the award of Contract No. 2012-FT-9, M.V. Del Norte Ferry Accessibility Improvements, as follows:

  a. Authorize the award of Contract No. 2012-FT-9 to Bay Ship & Yacht Co., Alameda, CA, in the amount of $364,779.00;
  b. Establish a total project budget in the amount of $303,500.00, to be 100% District funded;
  c. Establish a Contingency Fund $58,721.00, to fund unanticipated items that may be discovered once work commences;
  d. Authorize the General Manager to issue change orders up to the amount of the Contingency Fund;
  e. Authorize a budget transfer from the FY 11/12 Bridge Division Operating Budget, to the FY 11/12 Ferry Transit Division Operating Budget, in the amount of $120,000.00, to fully fund items associated with inspections and regularly scheduled maintenance, as concurred with by the Finance-Auditing Committee, at its meeting of March 22, 2012; and,
  f. Authorize a budget increase in the FY 11/12 Ferry Transit Division Capital budget, in the amount of $200,000.00, to be funded from District Reserves, subject to the concurrence of the Finance-Auditing Committee, at its meeting of March 22, 2012.
     
 
Action by the Board at its meeting of March 23, 2012 – Resolution
NON-CONSENT CALENDAR

AYES (6): Chair Eddie; Directors Cochran, Fredericks, Renée and Stroeh; President Reilly (Ex Officio)
NOES (0): None
ABSENT (3): Vice Chair Moylan; Directors Rabbitt and Theriault

     
6. Authorize Execution of a Services Agreement with Barbier Security Group Relative to Request for Proposals No. 2012-FT-6, Onboard Security Services for Ferry Transit Service

In a memorandum to Committee, Bridge Captain Lisa Locati, Deputy General Manager/Ferry Transit Division James Swindler and General Manager Denis Mulligan reported on staff’s recommendation to authorize execution of a Services Agreement relative to Request for Proposals No. 2012-FT-6, Onboard Security Service for Ferry Transit Service (RFP No. 2012-FT-6), to Barbier Security Group, San Rafael, CA.

The staff report stated that, on January 17, 2012, the District advertised RFP No. 2012-FT-6, for unarmed onboard security services on those District ferries transporting customers to and from the Larkspur Ferry Terminal and AT&T Park for post-season, if applicable, and regular season home games of the San Francisco Giants. Fourteen proposals were received by the deadline of February 14, 2012, as follows: A1 Protective Services; ABC Security Service, Inc.; American Guard Services, Inc.; ANI Private Security & Patrol, Inc.; Barbier Security Group; BlackTalon Enterprises, Inc.; BMT International Security Services; Coastline Protection & Investigations, Inc.; D.P. Security, LLC; First Alarm Security & Patrol, Inc.; Global Secure 3, LLC; Hornet Protective Services; Security Code 3, Inc.; and, Security Management Group International, Inc.

The staff report also stated that, in addition to the San Francisco Giants baseball team’s home games served by Golden Gate Ferry, the security services may be provided for other events and assignments.

The staff report further stated that following interviews, the Evaluation Committee ranked Barbier Security Group (Barbier) highest; and found that Barbier is responsive and responsible, and that Barbier’s price proposal is within the budget allocated for RFP No. 2012-FT-6.

The Disadvantaged Business Enterprise (DBE) Program Administrator has determined that Barbier has complied with the applicable DBE requirements and that no DBE participation is anticipated during the performance of these services.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Ms. Locati briefly summarized the staff report, noting that the District has provided security services on its ferries for a number of years.

Discussion ensued, including the following inquiry:

  • Director Sobel inquired as to whether the District’s own security personnel would be suitable for this assignment. In response, Mr. Mulligan stated that using District employees for this service is more costly than out-sourcing, and it is seasonal work. Ms. Locati added that District security personnel supplement the private security firm occasionally, as needed and if requested by them to do so.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize execution of a Services Agreement with Barbier Security Group, San Rafael, CA, relative to Request for Proposals No. 2012-FT-6, Onboard Security Service for Ferry Transit Service, in the amount of $64,370.00, for a three-year period, effective April 1, 2012, with two successive one-year option terms, exercisable at the discretion of the General Manager of the District, in an amount not to exceed $21,980.00 for Year 4 and $22,765.00 for Year 5, for a total amount not to exceed $109,115.00, for unarmed onboard security services on those District ferries transporting customers to and from the Larkspur Ferry Terminal and AT&T Park for post season, if applicable, and regular season home games of the San Francisco Giants; and that, in addition to the San Francisco Giants baseball team’s home games served by the Golden Gate Ferry, the security services may be provided for other events and assignments; with the understanding that requisite funds are available in the FY 11/12 Ferry Transit Division Operating Budget, and that future years will be budgeted accordingly.

Action by the Board at its meeting of March 23, 2012 – Resolution
NON-CONSENT CALENDAR

AYES (6): Chair Eddie; Directors Cochran, Fredericks, Renée and Stroeh; President Reilly (Ex Officio)
NOES (0): None
ABSENT (3): Vice Chair Moylan; Directors Rabbitt and Theriault

     
7. Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee was directed to the District’s website at www.goldengate.org to access copies of the following:

  • March 21, 2012, Board of Directors Meeting Agenda and corresponding staff reports.

Hard copies can be obtained upon request from the Office of the District Secretary.

At the meeting, Director Pahre, one of the members of the SMART Board of Directors (SMART Board), stated that SMART had held a 2.5-hour Closed Session, wherein property and negotiations were discussed. She stated that, in Open Session, the SMART Board approved a change from a variable rate on its bonds to a fixed rate of approximately 4%, which is slightly higher than the corresponding variable rate at this time. However, over the long-term, it was felt that the fixed rate would be preferable.

She also reported that sales tax receipts were higher than last year’s receipts by approximately 8.5%, which is indicative of an improving economy.

     
8. Status Report on Engineering Projects

In a memorandum to Committee, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on current engineering projects. A copy of the report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Ms. Bauer reported that the Doyle Drive closure, which has been anticipated for mid-2012, will not coincide the Golden Gate Bridge 75th Anniversary weekend and could happen after the Golden Gate Bridge 75th Anniversary Celebration. She indicated that the California Department of Transportation (Caltrans) is testing equipment servicing the new tunnel. Caltrans is still working on delivering the temporary moveable median barrier and transfer machine to the site for use during construction.

Action by the Board – None Required

   
9.

Public Comment

There was no public comment.

     
10.

Adjournment

All business having been concluded, the meeting was adjourned at 10:45 a.m.

     

 

 

Respectfully submitted,

s/ James C. Eddie, Chair

Building and Operating Committee