January 26, 2012

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole (Committee) was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, January 26, 2012, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (8): Chair Eddie; Vice Chair Moylan; Directors Cochran, Rabbitt, Renée, Stroeh and Theriault; President Reilly (Ex Officio)
Committee Members Absent (0): None
Other Directors Present (5): Directors Arnold, Elsbernd, Fredericks and Sobel; Second Vice President Grosboll

Committee of the Whole Members Present (13): Directors Arnold, Cochran, Elsbernd, Fredericks, Moylan, Rabbitt, Renée, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly (Ex Officio)
Committee of the Whole Members Absent (6): Directors Campos, Chu, Mar, Pahre, Sears and Snyder

Staff Present: General Manager Denis Mulligan; Acting District Engineer John Eberle; Auditor-Controller Joseph Wire; Secretary of the District Janet Tarantino; Attorney David Miller; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Ferry Transit Division James Swindler; Deputy General Manager/Administration and Development Kellee Hopper; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

     
1.

Approve Actions Relative to the Award of Contract No. 2012-BT-6, Novato Bus Facility Security Improvements, to Massa Construction Co., Inc.

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s recommendation to approve actions relative to Contract No. 2012-BT-6, Novato Bus Facility Security Improvements, with Massa Construction Co., Inc.

The staff report stated that the Novato Bus Facility is one of the District’s four bus facilities used to store, maintain, and stage its bus fleet and is one of two bus facilities where the buses are fueled and washed. The District’s security staff performed an evaluation of all of the District’s bus facilities and determined that security improvements were necessary at the Novato Bus Facility to better protect the District’s assets.

The staff report further stated that required construction includes physical security improvements around the perimeter of the facility including installation of eight-foot tall perimeter security fencing; automatic bus entrance, employee parking, and personnel entrance gates with access controls; security lighting and cameras; electrical conduits, cables, pull boxes, junction boxes, pedestal and field panels; removal of portions of existing fence, concrete, asphalt concrete pavement and landscape; and, construction of new concrete curbs, sidewalks and asphalt concrete pavement.

The staff report stated that, on November 15, 2011, the District advertised Contract No. 2012-BT-6 and six bids were received, opened and publicly read by the Secretary of the District by the deadline date of December 20, 2011, from Massa Construction Co., Inc.; Valentine Corporation; Ghilotti Bros., Inc.; CF Contracting; Golden Bay Fence Plus Iron Works, Inc.; and, John Pope, Inc. Following review of the bids, staff determined that the lowest bidder, Massa Construction Co., Inc. (Massa), is responsive and responsible.

The staff report also stated that the Disadvantaged Business Enterprise (DBE) Program Administrator has determined that Massa has complied with the DBE requirements, and that, at this time, a 0.4% DBE participation is anticipated during the performance of this Contract.

At the meeting, Mr. Eberle briefly summarized the staff report, stating that Federal Transit Security Grant Program funds cannot be used to cover staff costs, as they are intended only for construction costs.

Discussion ensued, including the following inquiry:

  • Director Cochran inquired as to the Engineer’s estimate for this work. In response, Mr. Eberle stated that the estimate is $650,000.00.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MOYLAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors approve actions relative to the award of Contract No. 2012-BT-6, Novato Bus Facility Security Improvements, as follows:

  a. Authorized the award of Contract No. 2012-BT-6 to Massa Construction Co., Inc., San Rafael, CA, in the amount of $568,215.00;
  b. Established a Contingency Fund in the amount of $56,821.00;
  c. Established a revised total Project budget of $1,200,000.00, to be funded with $650,000.00 Federal Transit Security Grant Program funds (54%), $440,000.00 Federal Transit Administration (FTA) grant funds (37%), and $110,000.00 District funds (9%);
  d. Approved the return of $106,700.00 of District funds to District Reserves, because this Project originally included $216,700.00 District funds; and,
  e. Authorized a budget increase in the FY 11/12 Bus Transit Division Capital Budget in the amount of $333,300.00, to be funded with FTA grant funds, subject to the concurrence of the Finance-Auditing Committee/Committee of the Whole at its meeting of January 26, 2012.
     
   
Action by the Board at its meeting of January 27, 2012 – Resolution
NON-CONSENT CALENDAR
     
  AYES (13): Directors Arnold, Cochran, Elsbernd, Fredericks, Moylan, Rabbitt, Renée, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None
 
2. Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee was directed to the District’s website at www.goldengate.org to access copies of the following agenda items, minutes and/or staff reports:

  • December 21, 2011, Board of Directors Meeting;
  • January 9, 2012, Special Board of Directors Meeting;
  • January 18, 2012, Notice of Cancellation of Board of Directors Meeting; and,
  • January 20, 2012, Special Board of Directors Meeting.

Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Director Eddie, one of the members of the SMART Board of Directors (SMART Board), reported that SMART is carrying out its duties to build a rail transit system in the North Bay. In response to voters’ choices, SMART has issued bonds, which came in at 0.2% and are currently being held in trust at a variable interest rate, until the recall effort either goes through the voter process or does not receive a sufficient number of signatures.

He reported that the SMART Board met during the week of January 15 – 21, 2012, at which time members discussed the need for better public relations. As a result, additional advertising will be done in order to increase public education and understanding about the current status of the proposed rail line, and the advantages it holds for North Bay travelers. He concluded by stating that the rail line will now include a Guerneville station.

Director Arnold, also a member of the SMART Board, reported that, by moving one of its stations to Coddingtown/Guerneville Road, SMART will be able to capture a much larger percentage of ridership.

Discussion ensued, including the following comment:

  • Director Rabbitt commented that he had read an editorial in the Petaluma newspaper. He opined that parking for the downtown Petaluma rail station will be very important. In addition, he reported that property owners along the proposed tracks are frustrated because it appears they will be faced with expensive fees for crossings. He stated that dairymen, for example, have indicated they would have a very difficult time raising funds for a crossing that has historically been used by them without charge. Some have been given to understand that their properties would become inaccessible. He indicated that Petaluma residents and their representatives have attempted to work through such issues, but additional work remains to be done. He opined that these issues should be resolved quickly.

Action by the Board – None Required

     
3.

Status Report on Engineering Projects

In a memorandum to Committee, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

   
4.

Public Comment

There was no public comment.

     
5.

Adjournment

All business having been concluded, the meeting was adjourned at 10:15 a.m.

     

 

 

Respectfully submitted,

s/ James C. Eddie, Chair

Building and Operating Committee