06-2012

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

APRIL 27, 2012

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Golden Gate Bridge Toll Plaza, San Francisco, CA, on Friday, April 27, 2012, at 10:41 a.m., President Reilly presiding.

ROLL CALL

Directors Present (19): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly

Directors Absent (0): None

Staff Present: General Manager Denis Mulligan; Auditor-Controller Joseph Wire; Secretary of the District Janet Tarantino; Attorney David Miller; Attorney Madeline Chun; Attorney Jerrold Schaefer; Attorney Molly Kaban; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James Swindler; Deputy General Manager/Administration and Development Kellee Hopper; Director of Planning Ron Downing; Public Affairs Director Mary Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: Greg Moore, Executive Director, Golden Gate National Parks Conservancy; Dennis Turchon, Principal Construction Manager, California Department of Transportation (Caltrans)

PLEDGE OF ALLEGIANCE

Director Kathrin Sears led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment.

CONSENT CALENDAR

President Reilly presented a Thirty-Year Service Award to Glen R. Keelty, Chief Mechanic, Bridge Division, and expressed her congratulations on behalf of the Board of Directors.

President Reilly presented the Employee of the Month Award for February 2012, to Allan Smorra, Electrician, Bridge Division, and expressed her congratulations on behalf of the Board of Directors.

General Manager Denis Mulligan reported that all items contained in the written General Manager’s Report are informational. He reported that the District and the California Department of Transportation (Caltrans) have entered into a modified agreement regarding the Doyle Drive closure. He stated that information about this agreement is contained in the General Manager’s Report. A copy of the General Manager’s Report is available from the Office of the District Secretary and on the District’s web site.

Directors EDDIE/GROSBOLL
Resolution No. 2012-022 authorizes execution of a Professional Services Agreement with Total Resource Management, Alexandria, VA, relative to Sole Source Agreement No. 2012-MD-3, Software, Maintenance and Support Services for Configuration of Maximo System, in an amount not to exceed $144,166.00, to provide software, initial implementation services, and five years maintenance and support services for the configuration of the Maximo System; with the understanding that requisite funds are available in the FY 11/12 and FY 12/13 Administration and Development Division Operating Budgets, and that future years will be budgeted accordingly.

Adopted

AYES (19): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (0): None

Directors EDDIE/STROEH
Resolution No. 2012-023 authorizes the execution of the Fourth Amendment to the Professional Services Agreement with CH2M Hill (formerly Booz Allen Hamilton, Inc.), relative to Request for Proposals No. 2007-BT-1, Consultant to Provide Design Services for Radio Replacement and Intelligent Transportation System, later renamed the Advanced Communications and Information System (ACIS), in the estimated amount of $87,000.00, to provide additional services with regard to the performance of an ACIS Organizational Analysis/Implementation Plan; with the understanding that requisite funds are available in the FY 11/12 District Division Capital Budget.

Adopted

AYES (19): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (0): None

Directors EDDIE/STROEH
Resolution No. 2012-024 approves the sale of miscellaneous ferryboat spare parts and components, to Pacific Marine Equipment, Inc., of San Rafael, CA, in the amount of $20,000.00.

Adopted

AYES (19): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (0): None

Directors PAHRE/SOBEL
Resolution No. 2012-025 approves a modification of the District’s medical and prescription drugs programs by implementation of a premium sharing component applicable to non-represented employees, Deputy General Managers, District Officers and members of the Board, effective July 1, 2012, whereby participants will contribute toward the premiums charged and/or applicable COBRA rates for the medical plan in which they elect to enroll and based on the level of enrollment (i.e., single, employee + one, or family), on the following basis:

AYES (17): Directors Arnold, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel and Stroeh; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (2): Directors Campos and Theriault
ABSENT (0): None

Directors COCHRAN/EDDIE
Resolution No. 2012-026 approves actions relative to the execution of a Professional Services Agreement with Sunrise Wireless, Inc., for wireless internet services onboard Golden Gate Ferries and at the Ferry Terminals, as follows:

AYES (19): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (0): None

Directors COCHRAN/GROSBOLL
Resolution No. 2012-027 approves support of California State Assembly Bill No. 1706, which authorizes an analysis of the state weight limit for public transit buses by creating a task force to report to the legislature regarding recommendations for addressing such weight limits in the future.

Adopted

AYES (19): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (0): None

Authorize Actions Relative to the Application and Award of FY 12/13 Lifeline Transportation Program Funds

Directors STROEH/COCHRAN
Resolution No. 2012-028 authorizes the General Manager or his designee to execute for and on behalf of the District any actions necessary, including executing grant applications and agreements to secure funds under the FY 12/13 Lifeline Transportation Program.

Adopted

AYES (19): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (0): None

Directors STROEH/PAHRE
Ordinance No. 2012-001 approves an increase in the Ferry “Stored Value” Clipper® adult fares by 5% on July 1, 2012, and each July 1 thereafter through July 1, 2015, the same date as other fare increases take effect within the Golden Gate Transit bus and ferry systems; with the understanding that fares for seniors, youth and persons with disabilities and single-ride “cash” adult fares are not affected because these fares were already addressed in the adopted Five-Year Fare Program, as outlined in Attachment A; and, amends the Master Ordinance accordingly.

Adopted

AYES (19): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (0): None

Approve Suspension of the Planned Marin Local Fare Increase on Golden Gate Transit Regional Bus Routes

Directors STROEH/COCHRAN
Ordinance No. 2012-002 approves suspension of the planned Marin local fare increase on Golden Gate Transit regional bus routes, effective July 1, 2012.

Adopted

AYES (19): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (0): None

Directors STROEH/SOBEL
Resolution No. 2012-029 authorizes the execution of the Third Amendment to the Professional Services Agreement with Traffic Technologies, Inc., relative to Sole Source Agreement No. 2010-D-9, Strategic Development Plan for All Electronic Toll Collection, in an amount not to exceed $62,864.00, for provision of additional services consisting of preparation of engineering plans for signage and assistance in obtaining an encroachment permit from the California Department of Transportation (Caltrans), with options to be exercised at the discretion of the General Manager or his designee for additional work if required by Caltrans, in an amount not to exceed $35,676.00, for a total amount not to exceed $98,540.00; with the understanding that requisite funds are available in the FY 11/12 Bridge Division Capital Budget.

Adopted

AYES (18): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (1): Director Moylan
ABSENT (0): None

Directors STROEH/COCHRAN
Resolution No. 2012-030 receives the Independent Auditor’s Engagement Letter for the Annual Financial Audit for the Fiscal Year Ending June 30, 2012, as submitted by Vavrinek, Trine, Day & Co., LLP.

Adopted

AYES (19): Directors Arnold, Campos, Chu, Cochran, Elsbernd, Fredericks, Mar, Moylan, Pahre, Rabbitt, Renée, Sears, Snyder, Sobel, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (0): None

The PowerPoint provided a timeline of major milestones and construction phases from the beginning of construction in December 2009 to the completed project in 2015. In addition, a construction overview showed details of the Highway 101/Highway 1 interchange, the Ruckman Bridge on Highway 1, the high viaduct, the southbound Battery tunnel and its roof, the southbound Battery West portal, the southbound Battery East portal, the southbound Battery tunnel roof, the inside of the tunnel, the temporary bypass and the Marina/Lombard intersection. Sections of Doyle Drive that will be closed to traffic were highlighted and key closure details provided.

The PowerPoint also provided details and several maps regarding pre-closure activities, lane closures on Doyle Drive and Presidio Road and demolition areas and activities.

Mitigation measures for controlling dust, vibration and noise were reported, with maps displaying the locations where air monitoring will take place. Also provided were photographs of air monitoring equipment and the methods to be used for dust suppression.

Detour information and alternatives to vehicle travel made up the last portion of the PowerPoint, with aerial maps showing available routes in the North Bay and the City of San Francisco. Post closure details included a slide of key Phase II traffic changes.

A copy of the PowerPoint is available from the Office of the District Secretary and on the District’s web site.

Mr. Turchon stated that Caltrans plans to demolish the roadway from the Sports Basement retail store to the Palace of Fine Arts. He noted that the area, commonly known as the low viaduct, will be taken down in one weekend. Ultimately, four tunnels will be in place. On Monday morning, April 30, 2012, the first of the four tunnels will be open for traffic.

He stated that the high viaduct will be accepted in the next few days, with the steel structure matching the International Orange color of the Golden Gate Bridge (Bridge). A moveable median barrier two feet wide has been partially installed, with the remainder still to be done.

Installation of temporary shoring and tunnel walls adjacent to the National Cemetery was very challenging due to heavy rain at that time coupled with the sacred nature of the cemetery. When all tunnels are complete, landscaping will cover the tunnel roofs and provide access to Batteries that have long been inaccessible.

Doyle Drive will close on April 27, 2012, at 8:00 p.m. The Bridge will remain open. He stated that Doyle Drive must be closed because it crosses the detour in several places.

He stated that Caltrans expects that many pedestrians and bicyclists will be in the area during the weekend. He indicated that a perimeter has been set up, in order to keep the public and workers safe. Dust will be suppressed and Caltrans has received a lifting of noise restrictions during the weekend. Noise restrictions will be back in place on Monday morning, April 30, 2012.

Mr. Turchon concluded by stating that progress reports will be provided regularly on the Caltrans web site and by area media.

• Director Grosboll made the following inquiries:
  • He inquired as to the effectiveness of the moveable median barrier. In response, Mr. Turchon stated that the moveable median barrier in place at Highway 1, which goes through the tunnel near the Disney Museum, has been working well.
  • He inquired as to the storage location. In response, Mr. Turchon stated that one storage area is located near the barrier’s eastern end and the other is off the freeway, near the Presidio.
• Director Snyder inquired as to whether any Golden Gate Transit buses have been re-routed as a result, such that regular bus stops are by-passed. In response, Deputy General Manager/Bus Transit Division Teri Mantony stated that signs are posted at all such bus stops and provide information to riders. She stated that over 50 additional bus operators will augment the usual staffing level over the weekend. Operations staff and maintenance crews will be working and additional buses will run in San Francisco. Public Affairs Director Mary Currie added that the Customer Call Center, usually closed over the weekend, will remain open. Mr. Turchon reported that Caltrans is providing updated information every 15 minutes during the weekend.
• Director Renée inquired as to mitigation measures to control dust, especially where residences are nearby. In response, Mr. Turchon stated that dust control will be done primarily using water and other standard dust suppression methods. He noted that Caltrans has air monitors available to insure the efficacy of the dust control measures. He indicated that, should an alarm sound, additional dust suppression equipment will be brought to the site in question to reduce dust even further.
• Director Rabbitt made the following inquiries:
  • He inquired as to whether a median barrier will be placed on the temporary bypass. In response, Mr. Turchon stated that traffic will be separated by a moveable median barrier or a concrete wall at all locations. He noted that from Crissy Field Center to the Palace of Fine Arts, a temporary concrete traffic barrier, or K-rail, is in place.
  • He commented that, as an architect himself, he finds the new structures very beautiful, and it is exciting to be present during the building of a structure that will serve the area for 100 years or more. In response, Mr. Turchon thanked the Directors, stating that credit should go to Michael Painter, from Mill Valley, who put his heart and soul into the design. He concluded by stating that the attention paid to aesthetics for the Caltrans Doyle Drive reconstruction project is extraordinary.
    

The PowerPoint displayed historical photographs from past Golden Gate Bridge (Bridge) anniversary celebrations and logos of the various organizations partnering with the Conservancy in preparation for the 75th Anniversary Celebration (Celebration). Photographic comparisons of activities planned for this Celebration mirrored events of past celebrations.

A variety of community tributes is taking place, including the following:

• The California Historical Society is hosting “A Wild Flight of the Imagination: The Story of the Golden Gate Bridge”;
• The Pacific Orchid Exposition is using the Bridge as a focal point for its displays;
• The For-Site Foundation presents: International Orange – Opening May 25, 2012, where a media artist’s video loop will play on big screens at the International Orange show;
• Activities and presentations will be available for children;
• Green screen photographs wherein subjects can choose several Bridge backgrounds are being offered for sale;
• An outdoor ad campaign includes banners throughout San Francisco, signs at subway stations and bus stops; and, on street cars and buses;
• Social media, including Facebook and Twitter are featuring the 75th Anniversary;
• Print media are providing details and stories; and,
• Bay Area television stations are featuring human interest stories about the Bridge.

The PowerPoint listed milestone dates, as follows:

• Bridge Visitor Facilities open May 7, 2012;
• Golden Gate Overlook opens May 10, 2012;
• International Orange Friday takes place on May 18, 2012;
• Bridge Ribbon Cutting is scheduled for May 25, 2012; and,
• Golden Gate Festival will happen on May 27, 2012.

The PowerPoint showed maps of the waterfront and way-finding signs that will direct Celebration attendees to the locations of their choice. Items of interest will include:

• Art installations and a military history exhibit at Fort Point/Presidio;
• A Bridge history tent with a display of historic vehicles at Crissy Field;
• Youth programs and a parade of historic watercraft will take place at East Beach;
• A boat parade will take place on the Bay;
• Marina Green will be the site of entertainment, a first aid station, and the “partner plaza”; and,
• From Fort Mason to Pier 39, celebrators will find history displays, art installations, music and dance.

Parking will be limited in the near environs of Crissy Field and the Bridge. The PowerPoint displayed suggested alternatives to driving, such as public transportation, bicycling or walking.

For the Celebration, corporate partners of the Conservancy will locate displays on Marina Green, and park ranger walks will be available. Food and beverages will be offered for sale throughout the Celebration. The grand finale will be a fireworks display.

A copy of the PowerPoint is available from the Office of the District Secretary and on the District’s web site.

He stated that, in 1937, the celebration of the opening of the Bridge lasted for a week. Today, celebrations have been ongoing since early January 2012, and the Conservancy has launched 75 activities.

He stated that the Conservancy website has been well visited, as has their Twitter page. Print media have carried the story of the building of the Bridge, and continue to celebrate the Bridge. He stated that the Conservancy’s corporate partners have done a good job of disseminating information about the Celebration. Wells Fargo has told the story in their magazine advertisements, “USA Today” published a story in that newspaper, and KFOG and other radio and TV stations are broadcasting information about the Bridge and the Celebration. He also noted that the Golden Gate Overlook will open on May 10, 2012.

He reported that a Ribbon-Cutting Ceremony will take place on May 25, 2012, and that waterfront festivities will take place each day of the Celebration from Fort Point to Pier 39, with a seamless look to all activities. The main stage will be at Crissy Field, in nearly the same location as in 1937. The business community has provided a great deal of financial support for this Celebration.

Mr. Moore concluded by stating that the grand finale will be a fireworks and lights display on the evening of May 27, 2012, at approximately 9:00 p.m. He thanked District staff and Directors for the efforts all have made toward an exceptional Celebration.

There was no “Unfinished Business” to discuss.

There was no “New Business” to discuss.

After Closed Session, President Reilly called the meeting to order in Open Session with a quorum present. Attorney Miller reported that the Board had met in Closed Session, as permitted by the Brown Act, to discuss the matter listed above in Item No. 7. Attorney Miller further reported that the Board heard a report from the Labor Advisory Committee regarding pending labor negotiations and has given appropriate direction and instructions to the negotiating team. The Board will continue to be apprised of developments and, if there are any agreements that are reached or conclusions arrived at, the Board will be asked to meet in a Special Session. No action was taken.