June 9, 2011

 

REPORT OF THE
TRANSPORTATION COMMITTEE/COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Transportation Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, June 9, 2011, at 10:00 a.m., Acting and Vice Chair Cochran presiding.

Committee Members Present (7): Acting and Vice Chair Cochran; Directors Arnold, Grosboll, Pahre, Snyder and Sobel; President Reilly (Ex Officio)
Committee Members Absent (3): Chair Brown; Director Rabbitt
Other Directors Present (5): Directors Boro, Eddie, Elsbernd, Moylan and Renée

Committee of the Whole Members Present (12): Directors Arnold, Boro, Cochran, Elsbernd, Moylan, Pahre, Renée, Snyder and Sobel; Second Vice President Grosboll; First Vice President Eddie; President Reilly (Ex Officio)
Committee of the Whole Members Absent (7): Directors Brown, Campos, Chu, Mar, Rabbitt, Stroeh and Theriault

Staff Present: General Manager Denis Mulligan; Auditor-Controller Joseph Wire; Attorney for the District David Miller; District Engineer Ewa Bauer; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James Swindler; Public Affairs Director Mary Currie; Senior Board Analyst Elizabeth Eells; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

 

 

     
1. Report of District Advisory Committees
     
  a.
Advisory Committee on Accessibility

The Meeting Agenda for the May 19, 2011, including the following attachments, was furnished to the Transportation Committee: Summary from Meeting of March 17, 2011; and, Bus Route Performance Reports for March and April 2011. Copies are available in the Office of the District Secretary and on the District’s web site.
     
  b.

Bus Passengers Advisory Committee

The Meeting Agenda for the May 25, 2011, including the following attachments, was furnished to the Transportation Committee: Summary from Meeting of March 23, 2011; and, Bus Route Performance Reports for April 2011. Copies are available in the Office of the District Secretary and on the District’s web site.

     
  c.

Ferry Passengers Advisory Committee

There were no meetings of the Ferry Passengers Advisory Committee in May 2011.

Action by the Board – None Required

     
2.

Approve Actions Relative to the Execution of the FY 11/12 Inter-County Paratransit Services Agreement with the Marin County Transit District

In a memorandum to Committee, Access and Compliance Planner Harvey Katz, Director of Planning Ron Downing, Deputy General Manager/Bus Transit Division Teri Mantony and General Manager Denis Mulligan reported on staff’s recommendation to approve actions relative to the execution of a Services Agreement with the Marin County Transit District (MCTD), for Inter-County Paratransit Services; and, approve all other related actions.

The staff report stated that, for the past 18 years, the Golden Gate Bridge, Highway and Transportation District (District) has entered into an annual contract with the MCTD for the provision of complementary paratransit services for regional fixed-route service through the MCTD’s local paratransit service contractor, Whistlestop (WS).

The staff report also stated that, starting July 1, 2010, WS began operating under the terms of its new Paratransit Service Agreement with the MCTD (WS/MCTD Agreement), which was approved by the MCTD Board of Directors on April 19, 2010. The WS/MCTD Agreement will begin the second year of its three-year term on July 1, 2011, and includes two one-year renewal clauses, for a maximum length of five years.

The staff report further stated that the District’s Board of Directors, by Resolution No. 2010-036 at its meeting of May 14, 2010, modified the FY 10/11 Inter-County Paratransit Agreement (FY 10/11 Agreement) between the District and the MCTD to reflect the terms and conditions of the WS/MCTD Agreement, as well as to reflect the principles of the Marin Local Fixed-Route Bus Agreement between the MCTD and the District, effective through June 30, 2017. The Board, by Resolution No. 2011-011 at its meeting of February 11, 2011, amended the FY 10/11 Agreement to reflect a lower hourly rate from $110.11 to $85.73. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Ms. Mantony summarized the staff report, stating that the FY 11/12 Agreement includes: a) an estimated amount of $1,009,159.00, to provide 11,529 revenue hours of service, at an hourly cost of $87.53; b) the District’s share of applicable operating costs funded by the MCTD at an estimated cost of $167,849.00, based on mileage; c) fuel expenses, developed using the latest fuel cost estimates from the Marin County Department of Public Works; d) radio service, as invoiced by the Marin Emergency Radio Authority; and, e) mobile data communications to serve new mobile data terminals installed in paratransit vehicles. One-time capital costs, which are not included in the FY 11/12 Agreement, will be addressed in a separate agreement or amendment and presented to the Board for approval at a later date.

She explained that the final costs to the District would be based on actual revenue hours operated and other applicable calculations, with any differences between estimated costs and actual costs to be reconciled at the end of FY 11/12, as provided in the FY 10/11 Agreement.

In conclusion, Ms. Mantony stated that the MCTD has expressed interest in separating ownership of vehicle assets to which the MCTD and the District currently share title. The MCTD will repay the District for local share contributions made in the past for vehicles where title would be held solely by the MCTD.

Discussion ensued, including the following comments and inquiries:

  • Director Renée made the following inquiry:
    • She inquired as to the quality of service being provided by WS and the number of complaints received. In response, Ms. Mantony stated that the number of complaints has been low. She added that WS also provides many discretionary trips.

Staff recommended and the Committee concurred by motion made and seconded by Directors SOBEL/ARNOLD to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Transportation Committee/Committee of the Whole recommends that the Board of Directors approves actions relative to the execution of the FY 11/12 Inter-County Paratransit Services Agreement (Paratransit Agreement) with the Marin County Transit District (MCTD), as follows:


  a. Authorizes execution of the FY 11/12 Paratransit Agreement with the MCTD, at a total estimated cost not to exceed $1,176,708.00, for a period of twelve months, to provide complementary inter-county paratransit services, in compliance with the requirements of the Americans with Disabilities Act, effective July 1, 2011, and;
  b. Recognizes that a separate agreement with the MCTD will be developed to address financial responsibility and ownership of paratransit vehicles for this service,
 

with the understanding that requisite funds are available in the FY 11/12 Bus Transit Division Operating Budget.

Action by the Board at its Meeting of June 10, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (12): Directors Arnold, Boro, Cochran, Elsbernd, Moylan, Pahre, Renée, Snyder and Sobel; Second Vice President Grosboll; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
3.

Approve Actions Relative to the Execution of a Professional Services Agreement with GIRO, Inc., Regarding Sole Source Agreement No. 2011-BT-4, Maintenance and Support Services for the Hastus Software Program for Golden Gate Transit Fixed Route Scheduling System

In a memorandum to Committee, Deputy General Manager/Bus Transit Division Teri Mantony and General Manager Denis Mulligan reported on staff’s recommendation to approve actions relative to the execution of a Professional Services Agreement regarding Sole Source Agreement (SSA) No. 2011-BT-4, Maintenance and Support Services for the HASTUS Software Program for Golden Gate Transit Fixed Route Scheduling System.

The staff report stated GIRO, Inc., (GIRO) is an independent contractor with detailed knowledge of the HASTUS software program for the Golden Gate Transit (GGT) fixed route scheduling system, having provided, pursuant to Contract No. 97-BT-8, the HASTUS software system, and support for the same, to automate processes related to fixed route scheduling for the Bus Transit Division and the creation of optimized vehicle and crew schedules. The scope of work remaining under Contract No. 97-BT-8 is almost complete, and the current maintenance and support provisions expire at the end of June 2011. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Ms. Mantony summarized the staff report, stating that the HASTUS software has provided operational and data efficiencies through the flexible and optimized production of bus vehicle and crew scheduling, with the following capabilities having been added since the initial implementation: 1) automated bus operator payroll; 2) automated transit guide production; 3) National Transit Database reporting; and, 4) support of regional trip planning and real-time initiatives. HASTUS is also needed for the implementation of the Advanced Communications and Information System (ACIS) to provide segment data and to provide data for Google Transit.

She stated that the District’s requirements for a sole source professional services agreement have been met, in that GIRO is the only firm that can provide maintenance and support of its proprietary software, HASTUS; and, furthermore, staff has received assurances from GIRO and from other Bay Area transit agencies that GIRO’s price is no higher than what any other transit agency would pay for the same services.

Discussion ensued, including the following comments and inquiries:

  • Director Pahre inquired as to the annual cost of the services. Ms. Mantony responded that it is $300,000.00 for all three years, with a $30,000.00 contingency fund.
  • Director Grosboll made the following inquiries:
    • He inquired as to how the proposed $100,000.00 annual cost per year compares to the prior annual cost. In response, Ms. Mantony stated that the District had a contract with GIRO for similar services in the amount of $80,000.00 in 2010 and $82,000.00 in 2011. She further stated that the District will need additional services from GIRO due to the implementation of the new version of the software and these additional services are factored into the cost of the new Professional Services Agreement.
    • He inquired as to what type of services the District would receive for approximately $8,000.00 a month. In response, Ms. Mantony stated GIRO would provide ongoing support and on-site training for one week. She noted that District staff is in frequent contact with GIRO. Mr. Mulligan stated that GGT has a complex bus operation with 900 trips per day and the HASTUS software program supports this complex bus operation. He added that the HASTUS software links to other District systems, which include scheduling bus operators and generating bus operators’ payroll.
    • He inquired as to whether HASTUS switches bus operators to other routes. In response, Ms. Mantony stated the assignment of bus operators to routes is driven by other factors, in addition to HASTUS. Mr. Mulligan added that HASTUS is a tool which allows the District to manage the GGT bus system. He stated that GGT bus operators are assigned to routes based on their preferences and seniority each quarter. He further stated that route assignments are also impacted by training, sick leave and vacations.
    • He inquired about on-time performance statistics and requested that staff report back to the Transportation Committee at a later date on this matter. In response, Ms. Mantony stated that the District does have quarterly on- time performance statistics.

Staff recommended and the Committee concurred by motion made and seconded by Directors SOBEL/SNYDER to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Transportation Committee/Committee of the Whole recommends the Board of Directors approves actions relative to the execution of a Professional Services Agreement regarding Sole Source Agreement No. 2011-BT-4, Maintenance and Support Services for the HASTUS Software Program for Golden Gate Transit Fixed Route Scheduling System, as follows:

  a.
Authorizes execution of a Professional Services Agreement with GIRO, Inc., Montreal, Quebec, Canada, in the amount of $288,925.00, for a three-year term, effective July 1, 2011;
  b.
Establishes a Contingency Fund in the amount of $30,000.00, to cover unanticipated service requests; and,
  c.
Authorizes the General Manager to approve amendments as needed up to the available contingency,
 

with the understanding that requisite funds are available in the FY 11/12 Bus Transit Division Operating Budget, and that future years will be budgeted accordingly.

Action by the Board at its Meeting of June 10, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (12): Directors Arnold, Boro, Cochran, Elsbernd, Moylan, Pahre, Renée, Snyder and Sobel; Second Vice President Grosboll; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
     
     
4.

Monthly Report on Bridge Traffic, Transit Ridership Trends and Transit Service Performance

The monthly report on Bridge Traffic, Transit Ridership Trends and Transit Service Performance was furnished to the Transportation Committee. The report showed the annual trend lines for the 12-month period ending April 2011, and includes the following charts:

  a.
Southbound Golden Gate Bridge Traffic Trend for the period from June 2004 to April 2011, showing the annual percentage change in traffic for the 12 months ending April 2011;
  b.
Golden Gate Ferry Ridership Trend for the period from June 2004 through April 2011 showing the annual percentage change in ridership for the 12 months ending April 2011; and,
  c.
GGT Bus Ridership Trend as a 12-month running total from June 2004 through April 2011 showing the annual percentage change in ridership for the 12 months ending April 2011.
     
 

The monthly report also included the Transit Service Performance Statistics Report for April 2011, showing that, during the month of March 2011, average weekday bus productivity decreased, and that weekend and holiday bus productivity also decreased, as measured by passengers per trip and load factor. Ferry productivity, as measured by passengers per trip and load factor, increased on weekdays and decreased on weekends and holidays. Copies of all of the above-listed items are available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

     
5.

Monthly Report on Activities Related to Marin Local Service Contract with the Marin County Transit District

The monthly report on activities related to the Marin local service contract with the Marin County Transit District (MCTD) was furnished to the Transportation Committee. The report included the following elements:

  a.
A spreadsheet from the Planning Department outlining Golden Gate Transit (GGT) bus service performance of both District regional routes and MCTD local routes, for April 2011; and,
  b.
A spreadsheet from the Auditor-Controller outlining the history of payments made from July 1, 2010 to May 31, 2011, by MCTD Transit to the District, for intra-county bus transit services in Marin County.
     
 
Due to the high volume of agendas and minutes from Marin County agencies related to this item, hard copies of those items were not provided to the Committee. Instead, electronic versions of the following items were posted on the District’s web site:
  a.
MCTD Board Agenda Packet for May 16, 2011;
  b.
Transportation Authority of Marin (TAM) Special Joint Meeting of the Board of Commissioners and the TAM Executive Committee, Meeting Minutes for April 11, 2011;
  c.
TAM Board of Commissioners, Meeting Minutes for April 28, 2011;
  d.
TAM Executive Committee, Agenda for May 9, 2011; and,
  e.
TAM Board of Commissioners, Agenda for June 2, 2011.
     
   
 

Copies of all of the above-listed items are available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

   
6.

Public Comment

There was no public comment.

     
7.

Adjournment

All business having been concluded, the meeting was adjourned at 10:15 a.m.

     

 

Respectfully submitted,

s/ Gerald Cochran, Acting and Vice Chair
Transportation Committee