January 14, 2011

 

REPORT OF THE SPECIAL MEETING OF THE RULES, POLICY
AND INDUSTRIAL RELATIONS COMMITTEE/COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Rules, Policy and Industrial Relations Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, January 14, 2011, at 9:30 a.m., Chair Pahre presiding.

Committee Members Present (5): Chair Pahre; Vice Chair McGlashan; Director Snyder; Second Vice President Newhouse Segal; President Reilly (Ex Officio)
Committee Members Absent (2): Directors Elsbernd and Sanders
Other Directors Present (5): Directors Boro, Cochran, Moylan and Stroeh; First Vice President Eddie

Committee of the Whole Members Present (10): Directors Boro, Cochran, McGlashan, Moylan, Pahre, Snyder and Stroeh; Second Vice President Newhouse Segal; First Vice President Eddie; President Reilly (Ex Officio)
Committee of the Whole Members Absent (7): Directors Brown, Campos, Chu, Elsbernd, Grosboll, Sanders and Sobel

[Note: On this date, there were two vacancies on the Board of Directors.]

Staff Present: General Manager Denis Mulligan; District Engineer Ewa Bauer; Auditor-Controller Joseph Wire; Attorney David Miller; Attorney Madeline Chun; Deputy General Manager/Administration and Development Z. Wayne Johnson; Disadvantaged Business Enterprise Program Administrator Gail Jackson; Assistant Clerk of the Board Lona Franklin

Visitors Present: None



 
1.

Approve the Rules of the Board, as Amended

In a memorandum to Committee, Secretary of the District Janet Tarantino and General Manager Denis Mulligan reported on staff’s recommendation to approve the recodification of the Rules of the Board (Rules) to incorporate amendments approved by the Board of Directors (Board) in calendar year 2010.

The staff report stated that the Board publishes the Rules to govern its proceedings pursuant to the Streets and Highways Code and the District’s Resolution No. 20, dated April 10, 1929, as amended. The Board, by Resolution No. 2003-015 at its meeting of February 28, 2003, authorized the establishment of a new annual review and updating of the Rules.

During the year 2010, the Board approved one amendment to the Rules, as follows:

     
  "2.

Local Agency Investment Fund

“The District is also authorized to invest in the Sate of California’s Local Agency Investment Fund pursuant to California Government Code Section 16429.1, up to the maximum amount allowed by the State Treasurer.”

     
 

A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

Staff recommended, and the Committee concurred by motion made and seconded by Directors PAHRE/McGLASHAN, to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Rules, Policy and Industrial Relations Committee/Committee of the Whole recommends that the Board of Directors (Board) approve the recodification of the Rules of the Board, including the one amendment approved by the Board during calendar year 2010, and that amendment is attached hereto.

Action by the Board at its meeting of January 14, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (10): Directors Boro, Cochran, McGlashan, Moylan, Pahre, Snyder and Stroeh; Second Vice President Newhouse Segal; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
2.

Annual Progress/Status Report and Update on Disadvantaged Business Enterprise Program

In a memorandum to Committee, Disadvantaged Business Enterprise Program Administrator Gail Jackson, Deputy General Manager/Administration and Development Z. Wayne Johnson and General Manager Denis Mulligan provided an annual progress/status report and update on the Disadvantaged Business Enterprise Program.

The staff report provided a summary of participation of Disadvantaged Business Enterprises (DBEs) in District contracts and procurements during the recently completed federal fiscal year (FY) 2009/2010, from October 1, 2009, through September 30, 2010. It also offered a status report on the District’s DBE program in general. Under regulations issued by the U.S. Department of Transportation, a DBE is a small business concern that is at least 51% owned and controlled by socially and economically disadvantaged individuals, which presumptively includes designated ethnic minorities and women.

The staff report stated that DBE participation in District purchasing and contracting is tracked in three different categories depending on funding source: 1) District funded; 2) Federal Transit Administration (FTA) funded; or, 3) Federal Highway Administration (FHWA) funded. This is described in the District’s Diversity Program for Contracts (Program), a Program that complies with federal regulations and which was formally adopted by the Board in October 2004. The report provided charts showing the goal, source of data and actual dollars awarded; and, available DBE participation opportunities for Federal Transit Administration projects, Federal Highway Administration projects, and District-wide purchases and contracts regardless of funding source.

The staff report further stated that, by Resolution 2010-050, on June 11, 2010, the Board approved a proposed overall DBE goal for a three-year period (FY 10/11 through FY 12/13) of 3.1% for contracts assisted by the FTA. Notice of the proposed goal was published on June 15 and June 22, 2010. The deadline for public comments was July 25, 2010, and no comments were received by the District. Therefore, the District adopted a 3.1% goal applicable to $46,562,400.00 FTA-assisted contracts anticipated for award from October 1, 2010, through September 30, 2013. The staff report stated that the federal fiscal year has been adopted by the District for calculating DBE achievement, as required by the FTA.

The staff report further stated that Staff continues to focus on race-neutral measures to increase DBE participation in District purchasing and contracting, and provided a list of “race-neutral” activities by the District. The staff report concluded by stating that no fiscal impact is associated with this informational report. A copy of the staff report is available from the Office of the District Secretary and on the District’s website.

At the meeting, Ms. Jackson briefly summarized the staff report, stating that the District endeavors to use DBE’s whenever possible. She noted that doing so promotes a situation that is fair for all those involved. With regard to “race-neutral” measures, she stated that the DBE Program Office broadcasts information to as wide a community of small businesses as possible, and facilitates communication between large and small businesses, as well as linking small businesses with resource and training agencies. The District provides such information to encourage businesses to be better competitors.

She provided a verbal summary of the charts on pages 1 and 2 of the staff report, where detailed information can be found regarding contract awards for contracts funded in whole or in part by the FHWA and the FTA, as well as District purchases and contracts regardless of funding source.

She stated that prime contractors are showing increased interest in partnering with small businesses. More firms have become certified, with the result that more businesses are able to participate.

Action by the Board -- None Required

     
3.

Public Comment

There was no public comment.

     
4.

Adjournment

All business having been concluded, the meeting was declared adjourned at 9:45 a.m.

     

 

Respectfully submitted,

s/ Barbara L. Pahre, Chair

Rules, Policy and Industrial Relations Committee