September 22, 2011

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, September 22, 2011, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (8): Chair Eddie; Directors Cochran, Rabbitt, Renée, Stroeh and Theriault; Vice Chair Moylan; President Reilly (Ex Officio)
Other Directors Present (4): Directors Boro, Elsbernd, Pahre and Sobel

Committee of the Whole Members Present (12): Directors Boro, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
Committee of the Whole Members Absent (7): Directors Arnold, Brown, Campos, Chu, Mar and Snyder; Second Vice President Grosboll;

Staff Present: General Manager Denis Mulligan; District Engineer Ewa Bauer; Auditor-Controller Joseph Wire; Secretary of the District Janet Tarantino; Attorneys David Miller and Jeffrey Chu; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Senior Board Analyst Elizabeth Eells

Visitors Present: None


 

     
1.

Closed Session Conference with Legal Counsel--Potential Litigation

Attorney Miller advised that the Committee convened in closed session to discuss a matter of potential litigation. He further advised that no action is required at this time.

     
2.

Authorize Execution of a Sublease Relative to Contract No. 2012-BT-3, Sublease of Lot Located at Third, Fourth, Perry and Stillman Streets in San Francisco, CA, with Imperial Parking (US), Inc., dba Impark

In a memorandum to Committee, Property Development and Management Specialist Norma Jellison, Director of Planning Ron Downing, Deputy General Manager /Administration and Development Kellee Hopper and General Manager Denis Mulligan, reported on staff’s recommendation to authorize the General Manager to execute a Sublease relative to Contract No. 2010-BT-3, Sublease of Lot located at Third, Fourth, Perry and Stillman Streets in San Francisco, CA, with Imperial Parking (US), Inc., dba Impark, San Francisco, CA for $47,008.00 per month, for a period of one year, effective October 1, 2011, or upon completion of paving improvements currently underway, with two six-month renewal options, for use as a paid public parking lot.

As background, the Board of Directors (Board), by Resolution 2009-108 at its meeting of December 18, 2009, authorized execution of an Agreement between the Golden Gate Bridge, Highway and Transportation District (District) and the California Department of Transportation (Caltrans) for a lease of real property located between Third, Fourth, Perry and Stillman Streets in San Francisco, CA, for principal use by the District as a midday storage facility for Golden Gate Transit buses and associated uses, for a twenty-five year term, with two five-year options exercisable by the District.

The staff report stated that the lease with Caltrans contemplated that the District would offer the lot for sublease by a competitive public bid process with sublease rent over the District's monthly contract rent of $41,922.00 per month, to be split on a 50/50 basis between Caltrans and the District. The lease for the current San Francisco midday bus lot at 8th and Harrison Streets expires on December 31, 2012.

The staff report also stated that on August 16, 2011, the District issued a Notice Inviting Bids for Contract No. 2012-BT-3, Sublease of Lot Located at Third, Fourth, Perry and Stillman Streets, San Francisco, CA (Caltrans Lease Area No. 04- SF-BT-05), for operation of a paid public parking lot, and a minimum bid required of $42,000.00 per month. Two bids were received by the deadline of August 30, 2011, one from Delta Parking Management, LLC, HPM of America, LLC, and Turquoise Parking, LLC, A Joint Venture, San Francisco, CA, which was subsequently withdrawn by the bidder; and, the remaining bid, from Imperial Parking (US), dba Impark, San Francisco, CA. Following review, staff has determined that Imperial Parking (US), Inc., dba Impark, is qualified, responsive and responsible. In addition, a favorable net adjustment of approximately $2,500.00 per month will accrue to the District as a result of said sublease and the District’s Agreement with Caltrans regarding the sublease rent.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.


Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors authorize the General Manager to execute a Sublease relative to Contract No. 2010-BT-3, Sublease of Lot located at Third, Fourth, Perry and Stillman Streets in San Francisco, CA with Imperial Parking (US), Inc., dba Impark, San Francisco, CA, for $47,008.00 per month, for a period of one year, effective October 1, 2011, or upon completion of paving improvements currently underway, with two six-month renewal options, for use as a paid public parking lot.

Action by the Board at its meeting of September 23, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (12): Directors Boro, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
3.

Authorize Execution of Contract Change Order No. 4 to Contract No. 2011-BT-1, San Francisco Bus Facility Construction, with Interstate Grading & Paving, Inc., for Modification to Utility Conduits

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s recommendation to authorize the execution of Change Order No. 4 to Contract No. 2011 BT-1, San Francisco Bus Facility Construction, with Interstate Grading & Paving, Inc. (Interstate), in the amount of $75,828.00, to modify conduit details.

The staff report stated that the Board, by Resolution No. 2011-022 at its meeting of March 25, 2011, authorized the award of Contract No. 2011-BT-1 to Interstate, to make improvements to the leased parcel at Third, Fourth, Perry and Stillman Streets in San Francisco, CA, for use as the District’s midday bus storage facility. These improvements include installation of conduits for electric, data and communication lines to power and serve lights, cameras and gates located throughout and around the lot. Some modifications to the conduit details are required in order to provide more flexibility in the design of mid-day bus lot configuration and, during construction of the final bus lot, to prevent rework of the new paving to be placed under the current construction contract. The cost of Change Order No. 4 has been negotiated with Interstate in the amount of $75,828.00, to modify conduit details. A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/REILLY to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors authorize execution of Change Order No. 4 with Interstate Grading & Paving, Inc., relative to Contract No. 2011 BT-1, San Francisco Bus Facility Construction, in the amount of $75,828.00, to modify conduit details; with the understanding that requisite funds are available in the FY 11/12 Bus Transit Division Capital Budget.

Action by the Board at its meeting of September 23, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (12): Directors Boro, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
4.

Approve Actions Relative to the Professional Services Agreement with HDR Engineering, Inc., Regarding Contract No. 2006-B-3, Golden Gate Bridge Seismic Retrofit Phase IIIA, North Anchorage Housing/North Pylon, for Additional Engineering Support Services

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s recommendation to authorize execution of a First Amendment to the Professional Services Agreement with HDR Engineering, Inc., relative to Contract No. 2006-B-3, Golden Gate Bridge Seismic Retrofit Phase IIIA, North Anchorage Housing/North Pylon (Phase IIIA Project), in the amount of $1,300,000.00, for the increased scope of construction contract submittal reviews.

The staff report stated the Board, by Resolution No. 2008-041 at its meeting of May 23, 2008, authorized award of the Professional Services Agreement for Phase IIIA Project, to HDR Engineering, Inc. (HDR), in the not to exceed amount of $3,300,000.00, and established a contingency reserve for this Professional Services Agreement in the amount of $400,000.00.

The staff report also stated that the Phase IIIA Project is federally funded and the District follows the rules and procedures set forth in the California Department of Transportation (Caltrans) Local Assistance Procedures Manual for federally assisted projects. The District prepared and obtained Federal Highway Administration (FHWA) and Caltrans’ approvals of the Phase IIIA Construction Contract Administration Plan (Plan). Consistent with FHWA and Caltrans’ practice, the Plan states that administration and management of the Phase IIIA construction by the District require engagement of the Phase IIIA design consultant to review, check and indicate approval status for Contractor’s technical submittals, working drawings, structural steel shop drawings and requests for substitution and alternative construction schemes; to provide written responses to contractor requests for information regarding the design; and, to provide recommendations for the resolution of structural detail issues during construction.

The staff report further stated that the construction work under the Phase IIIA Project includes replacement of the North Anchorage Housing roof, which carries sidewalks and roadway traffic. The construction contract requires that the contractor, prior to beginning work on various elements of the North Anchorage Housing structure, prepare and obtain approval of construction work submittals, such as detailed work plans and drawings. The sidewalk and roadway replacement requires that new elements used in the construction be accurately fabricated to assure exact fit.

In addition, the staff report stated that due to unforeseen circumstances related to the construction contractor, the Phase IIIA Project design consultant, HDR, was required to review a larger than expected number of submittals and re-submittals by the construction contractor, over a longer than planned period of time. The majority of issues involved with the construction work submittals have been solved and negotiations have taken place regarding the scope and cost of additional submittal review by HDR.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors THERIAULT/ELSBERND to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors approve actions relative to the Professional Services Agreement with HDR Engineering, Inc., regarding Contract No. 2006-B-3, Golden Gate Bridge Seismic Retrofit Phase IIIA, North Anchorage Housing/North Pylon, as follows:

  a. Authorize execution of the First Amendment to the Professional Services Agreement in the amount of $1,300,000.00, for the increased scope of construction contract submittal reviews;
  b. Authorize a $900,000.00 increase in the Contingency Fund, from $400,000.00 to $1,300,000.00; and,
  c. Authorize a budget increase in the FY 11/12 Bridge Division Capital Budget, in the amount of $1,300,000.00, for a total Project Budget of $4,600,000.00;
 

with the understanding that requisite funds are available in the FY 11/12 Bridge Division Capital Budget.

Action by the Board at its meeting of September 23, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (11): Directors Boro, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Sobel and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None
ABSTAIN (1): Director Stroeh

     
5.

Approve Actions Relative to the Award of Contract No. 2012-BT-4, San Rafael Bus Lot Entrance Improvements, to Valentine Corporation

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s recommendation to authorize award of Contract No. 2012-BT-4, San Rafael Bus Lot Entrance Improvements, to Valentine Corporation, San Rafael, CA, in the amount of $58,369.00.

The staff report stated that the San Rafael Bus Lot (Bus Lot) is the District’s primary location used to fuel, maintain, repair and store the District’s bus fleet, and is the site of the District’s Bus and Administrative offices. A security gate and track system, which allows the facility to be secured against unauthorized access, is located at the main driveway entrance to the lot. The main driveway slopes up from the street toward the gate track and then slopes downward into the lot, creating a high point and bump at the track, causing the rear of the District’s longer buses to impact the track. The following improvements to the entrance geometry will alleviate the above-referenced high point so that buses do not impact the track: pavement demolition, pavement reconstruction and miscellaneous steel installation.

The staff report also stated that on August 16, 2011, the District advertised Contract No. 2012-BT-4 and three bids were received, opened and publicly read by the Secretary of the District by the deadline date of September 13, 2011. Following review of the bids, staff determined that the lowest bidder, Valentine Corporation (Valentine), is responsive and responsible. The Disadvantaged Business Enterprise (DBE) Program Administrator has determined that Valentine has complied with the DBE requirements, and that, at this time, a 5.2% DBE participation is anticipated during the performance of this contract.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/MOYLAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors approve actions relative to Contract No. 2012-BT-4, San Rafael Bus Lot Entrance Improvements, as follows:

  a. Authorize award of Contract No. 2012-BT-4, to Valentine Corporation, San Rafael, CA, in the amount of $58,369.00;
  b. Establish a Contingency Fund in the amount of $5,837.00; and,
  c. Establish a total Project Budget in the amount of $100,000.00, to be funded with $80,000.00 Federal Transit Administration grant funds (80%) and $20,000.00 District Reserves (20%);
 

with the understanding that requisite funds are available in the FY 11/12 Bus Transit Division Capital Budget.

Action by the Board at its meeting of September 23, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (12): Directors Boro, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
6.

Approve Actions Relative to the Award of Contract No. 2012-BT-1, Wireless Internet Equipment Onboard Golden Gate Transit Buses, to Global Reach Corporation Limited

In a memorandum to Committee, Teri W. Mantony, Deputy General Manager, Bus Transit Division, Kellee J. Hopper, Deputy General Manager, Administration and Development and Denis J. Mulligan, General Manager reported on staff’s recommendation to authorize award of Contract No. 2012-BT-1, Wireless Internet Equipment Onboard Golden Gate Transit Buses, to Global Reach Corporation, London, England, in the amount of $243,557.75.

The staff report stated that the Board, by Resolution No. 2011-066 at its meeting of June 24, 2011, authorized execution of a Professional Services Agreement with FreeFi Networks, Inc., to provide wireless internet service onboard Golden Gate Transit (GGT) buses at no monthly operating cost to the District, with the understanding that the District will purchase, install and maintain the necessary hardware, separately, using a competitive process in accordance with District policy.

The staff report also stated that, on August 9, 2011, the District Secretary’s Office (DSO) publicly opened the two bids received, without revealing the names of the bidders. The selection committee chose the 4G category of wireless equipment because it is the most advanced wireless equipment available at this time and its pricing compared favorably to the pricing of the other categories of equipment; this choice was conveyed to the DSO on August 16, 2011. On August 16, 2011, the DSO opened the full bids of each bidder, which revealed that the low bidder in the 4G Category was Global Reach Corporation Limited of London, England, for 170 units of 4G equipment, at a total cost of $243,557.75. The Disadvantaged Business Enterprise (DBE) Program Administrator has determined that the bid forms are in order from a DBE perspective and no contract-specific DBE goal was established for this contract.

A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors approve actions relative to Contract No. 2012-BT-1, Wireless Internet Equipment Onboard Golden Gate Transit Buses, as follows:

  a. Authorize award to Global Reach Corporation, London, England, in the amount of $243,557.75;
  b. Establish a revised total Project Budget in the amount of $260,000.00, to be 100% funded with District Reserves; and,
  c. Authorize a budget increase in the FY 11/12 Bus Transit Division Capital Budget, in the amount of $88,000.00, to be funded from District Reserves;
 

as concurred with by the Finance-Auditing Committee/Committee of the Whole at its meeting of September 22, 2011.

Action by the Board at its meeting of September 23, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (12): Directors Boro, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Sobel, Stroeh and Theriault; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
7.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee was provided with copies of the following agenda items and staff reports:

  • August 17, 2011, SMART Board of Directors Regular Meeting Agenda Packet;
  • August 22, 2011, SMART Board of Directors Special Meeting Agenda Packet;
  • September 7, 2011, SMART Citizens Oversight Committee Meeting Agenda Packet;
  • September 7, 2011, Notice of Cancellation of SMART Real Estate Committee Meeting;
  • September 7, 2011, Notice of Cancellation of SMART Executive Committee Meeting; and,
  • September 14, 2011, Notice of Cancellation of SMART Operations Committee Meeting.

Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Director Boro, who is a member of the SMART Board of Directors, stated that the SMART Board is very pleased with a Report on the SMART Passenger Vehicles, which was issued by General Manager Farhad Mansourian. The Report outlines the value of the Diesel Multiple Unit (DMU) that had been selected by SMART and compares its cost to the cost of widening the freeway, which would be much higher.

Action by the Board – None Required

       
8.

Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

     
9.

Public Comment

There was no public comment.

     
10.

Adjournment

All business having been concluded, the meeting was adjourned at 10:55 a.m.

     

 

 

Respectfully submitted,

s/ James C. Eddie, Chair

Building and Operating Committee