February 24, 2011

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, February 24, 2011, at 10:05 a.m., Chair Eddie presiding.

Committee Members Present (5): Chair Eddie; Vice Chair Moylan; Directors Cochran, Rabbitt and Stroeh
Committee Members Absent (3): Directors McGlashan and Newhouse Segal; President Reilly (Ex Officio)
Other Directors Present (3): Directors Boro, Pahre and Snyder

[Note: On this date, there was one vacancy on the Board of Directors.]

Staff Present: General Manager Denis Mulligan; District Engineer Ewa Bauer; Auditor-Controller Joseph Wire; Secretary of the District Janet Tarantino; Attorney David Miller; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James Swindler; Public Affairs Director Mary Currie; Assistant Clerk of the Board Lona Franklin; Senior Board Analyst Elizabeth Eells

Visitors Present: None

 

     
1.

Approve Actions Relative to Contract No. 2011-FT-8, Golden Gate Ferry Terminals Site Construction for Ticket Machines, with Valentine Corporation

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s recommendation to approve a $10,000.00 increase in the Contingency Fund for Contract No. 2011-FT-8, Golden Gate Ferry Terminals Site Construction for Ticket Machines (Project), with Valentine Corporation (Valentine). Staff also recommended that the Board of Directors (Board) authorize the General Manager to approve contract change orders up to the maximum of the increased Contingency Fund.

The staff report stated that the Board, at its meeting of December 17, 2010, awarded Contract No. 2011-FT-8 to Valentine and established a Contingency Fund in the amount of $25,836.00. The report described how the Project is expected to prepare the District’s three ferry terminal sites for installation of electronic ticket vending machines and provided details of the scope of work.

The staff report stated that further review of the ferry terminal sites determined that additional modifications, including removal of obstructions within the designated Americans with Disabilities Act (ADA) pathway, addition of kick plates on existing exit gates, installation of additional hand railing, and additional signage, are required to meet ADA access requirements.

The cost of the additional modifications is estimated at $25,000.00, which exceeds the balance of the Contingency Fund, by $10,000.00.

The report further stated sufficient funds are available in the FY 10/11 Ferry Transit Division Capital Budget to support the increase in the Contingency Fund. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Ms. Bauer summarized the staff report.

Discussion ensued, including the following comments and inquiries:

  • Chair Eddie inquired as to details of the required changes. In response, Mr. Mulligan noted the District’s Procurement Policy requires that the Board approve changes that exceed the contract budget and contingency fund originally approved by the Board. Ms. Bauer added that the changes will provide better ADA access to the vending machines.
  • Director Rabbitt inquired as to whether the District has a comprehensive ADA master plan in order to limit the District’s exposure to potential liabilities. In response, Mr. Mulligan stated that the District’s ADA Master Plan was updated one year ago. He noted that most of the required changes can be completed when other improvements are made to District facilities. Ms. Bauer added the District does regularly review District facilities for any changes required to the ADA Master Plan to reflect the latest ADA regulations.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors approve actions relative to Contract No. 2011-FT-8, Golden Gate Ferry Terminals Site Construction for Ticket Machines, as follows:

  a.
Authorizes a $10,000.00 increase in the Contingency Fund for a total Contingency Fund in the amount of $35,836.00; and,
  b.
Authorizes the General Manager to approve contract change orders up to the maximum of the increased Contingency Fund;
 

with the understanding that requisite funds are available in the FY 10/11 Ferry Transit Division Capital Budget.

Action by the Board at its meeting of February 25, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (8): Chair Eddie; Vice Chair Moylan; Directors Boro, Cochran, Pahre, Rabbitt, Snyder and Stroeh
NOES (0): None
ABSENT (3): Directors McGlashan and Newhouse Segal; President Reilly (Ex Officio)

     
2.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee was provided with copies of the following agenda items and staff reports for the February 2, 2011, SMART Real Estate Committee Meeting; February 2, 2011, SMART Executive Committee Meeting; February 3, 2011, SMART Citizens Oversight Committee Meeting; February 9, 2011, SMART Operations Committee Meeting Cancellation Notice; and, February 16, 2011, SMART Board Meeting.

At the meeting, Chair Eddie, one of the members of the SMART Board of Directors (SMART Board), reported that SMART Board appointed Chief Financial Officer David Heath as Interim General Manager. He also reported the SMART Board decided to recruit a new General Manager. He further reported that the North Coast Railroad Authority (NCRA) has operating approval to haul freight on the SMART right-of-way from Cloverdale to Highway 37 and Highway 101 and NCRA may need to use the right-of-way sometime in the near future. He added that NCRA may need to transport freight, which cannot be hauled on the freeway.

Director Pahre, a member of the SMART Board, reported that the SMART Board appointed Valerie Brown as Chair and Charles McGlashan as Vice Chair.

Copies of these items are available in the Office of the District Secretary, and on the District’s web site.

Action by the Board – None Required

     
3.

Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on current engineering projects. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Ms. Bauer reported that the District is overseeing a project to erect scaffolding in order to repaint the Bridge and scaffolding is being moved onto the west pedestrian walkway.

Action by the Board – None Required

     
4.

Public Comment

There was no public comment.

     
5.

Adjournment

All business having been concluded, the meeting was adjourned at 10:15 a.m.

     
     

 

 

Respectfully submitted,

s/ James C. Eddie, Chair
Building and Operating Committee