January 27, 2011

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, January 27, 2011, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (7): Chair Eddie; Directors Cochran, McGlashan, Stroeh; Vice Chair Moylan; Second Vice President Newhouse Segal; President Reilly (Ex Officio)
Committee Members Absent (0): None
Other Directors Present (4): Directors Boro, Grosboll, Pahre and Sobel

Committee of the Whole Members Present (11): Directors Boro, Cochran, Grosboll, McGlashan, Moylan, Pahre, Sobel and Stroeh; Second Vice President Newhouse Segal; First Vice President Eddie; President Reilly (Ex Officio)
Committee of the Whole Members Absent (6): Directors Brown, Campos, Chu, Elsbernd, Sanders and Snyder

[Note: On this date, there were two vacancies on the Board of Directors.]

Staff Present: General Manager Denis Mulligan; District Engineer Ewa Bauer; Auditor-Controller Joseph Wire; Secretary of the District Janet Tarantino; Attorney David Miller; Attorney Madeline Chun; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James Swindler; Deputy General Manager/Administration and Development Z. Wayne Johnson; Property Development and Management Specialist Norma Jellison; Public Affairs Director Mary Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

 

     
1.

Presentation on the Conceptual Design for Modifications and Improvements to the Larkspur, San Francisco and Sausalito Ferry Terminal Facilities

     
  a.

PowerPoint Presentation

In a PowerPoint Presentation (PowerPoint) to Committee, District Engineer Ewa Bauer, Deputy General Manager/Ferry Transit Division James Swindler and General Manager Denis Mulligan provided a report on the conceptual design for modifications and improvements to be made at the Larkspur, San Francisco and Sausalito Ferry Terminals.

The PowerPoint included a map showing the location of the three terminals, and stating the purposes for which the project will be undertaken. Vessel accessibility will be improved to comply with the Americans with Disabilities Act (ADA) and to accommodate an expected increase in bicycle boarding. Passenger boarding facilities will be replaced, and operations efficiency will be enhanced by adding layover berths in San Francisco to improve emergency response capability and a maintenance berth in Larkspur. In addition, on-time passenger boarding will be managed to provide uniform main deck vessel loading at all facilities.

The PowerPoint displayed photographs of existing boarding ramps, as well as current passenger and bicycle loading. Also shown were aging floats in need of replacement. A schematic elevation depicted the new ADA accessible pier, with gangway at 1:12 slope connecting to the boarding platform. Photographs of existing conditions, enhanced with superimposed drawings of new float and operating slips were displayed, including alternative connection options at the Sausalito Ferry Terminal. A conceptual drawing of the proposed option in a completed state followed. Similar photographs showed existing conditions at the San Francisco Ferry Terminal and the Larkspur Ferry Terminal, followed by photographs and drawings of proposed changes and alternative options. Finally, a schematic was displayed showing seating aboard the M.V. Marin, the M.V. Napa and the M.V. Mendocino, and noting existing door dimensions compared to proposed door dimensions for deck vessel loading. A copy of the PowerPoint is available from the Office of the District Secretary and on the District’s web site.

     
  b.

Comments by District Engineer

At the meeting, Ms. Bauer introduced staff’s proposal, stating that, in 2009, the District assessed operations at its three ferry terminals. Given the aging conditions at all three terminals, assessment was undertaken to estimate requirements to meet ADA guidelines and to improve efficiency, vessel boarding accessibility and bicycle accommodations. In addition, improved boarding times and uniform vessel procedures at all facilities are desired.

She added that the District has been successful in attracting new passengers, particularly in Sausalito, and that more bicyclists are using ferries. Facilities will now require replacement or extensive repair. Elevations, especially on gangways, will be improved to no steeper than a 1:12 slope. Access areas to the ferry boats will be wider, and aging floats will be replaced with new ones. Also, the District’s ability to respond to a major disaster will be improved.

In order to operate efficiently from all three locations, Sausalito, Larkspur and San Francisco, standard-width doors will be installed, which will serve to position the ferry boats identically at each location. A new configuration of platforms will help to accommodate uniform boarding and deboarding at all three locations. Retrofitting of the vessels is proposed, so that they can be loaded from the main deck using the standard two-door configuration.

She concluded by stating that environmental review will be undertaken as required.

     
  c.

Comments by Deputy General Manager/Ferry Transit Division James Swindler

At the meeting, Mr. Swindler stated that main deck loading is desirable for the District. He noted that the popularity of ferries has increased and that most other ferry transit providers use main deck loading. He added that bicycle loading will be improved, noting that the present method requires cyclists who board at Sausalito to carry their bicycles from the main (lower) deck up a flight of stairs to the upper deck to disembark in San Francisco.

     
  d.

Discussion by the Board

Discussion ensued, including the following comments and inquiries:

  • Director Stroeh inquired as to whether a budget had been prepared for this proposed project. In response, Mr. Mulligan stated that a budget has been prepared and approximately 67% of funding is presently in place.
  • Director Cochran inquired as to whether ferries will be loaded from both sides. In response, Mr. Swindler stated that loading will be symmetrical, from both sides of the vessel.
  • Director Boro made the following comment and inquiry:
    • He thanked staff for presenting this proposal.
    • He inquired as to how the District can be assured that ferries and boarding/deboarding will remain ADA compliant in the long term. n response, Ms. Bauer stated that staff will monitor developments and will include the latest regulations in the final design of the project. She noted that the main requirements of ADA have been in place for an extended period of time and have not changed.
  • Attorney Miller commented that the current ADA law has guidelines, but not requirements. He noted that the existing system is in compliance with current law.
  • Director Eddie commented that the SMART Board of Directors will consider a train stop at a ferry terminal, and inquired as to whether staff has accounted for this possibility in its proposal. In response, Mr. Swindler stated that a train stop would not be directly adjacent to docks. Should a train stop be located at a ferry terminal, it would not present significant difficulties in the future.
     
2.

Authorize Execution of a Right-of-Way Agreement between the Golden Gate Bridge, Highway and Transportation District and the California Department of Transportation Relative to the Doyle Drive Reconstruction Project

At the meeting, Mr. Mulligan reported that this matter will be postponed to a future meeting of the Committee.

     
3.

Approve Actions Relative to the Award of Contract No. 2011-FT- 9, Installation Services for Generators for the M.V. Mendocino Ferry, to Bay Ship & Yacht, Co.

In a memorandum to Committee, Marine Projects Manager/Ferry Transit Division Christian Stark, Deputy General Manager/Ferry Transit Division James Swindler and General Manager Denis Mulligan reported on staff’s recommendation to authorize award of a contract to Bay Ship & Yacht, Co. (BSY), in the amount of $295,496.00, for installation services for generators for the M.V. Mendocino Ferry; and, approve all other related actions.

The staff report stated that installation of the new generators requires modifications including structural foundations, piping, electrical, alarm and monitoring systems and relocation of various engine room components, as well as added alarm and monitoring capability for the main engines and options for new navigation radars for the vessel. The report provided details regarding the scope of work.

The staff report stated that the District issued an Invitation for Bids for Contract No. 2011-FT-9 on November 9, 2010, and received one bid, from BSY, by the deadline date of November 30, 2010. Following review of the sole bid, staff determined that BSY was both responsible and responsive; however, certain items were overpriced. BSY resubmitted pricing for all but two items and reduced the total bid price to $295,496.00 for the same scope of work, and staff determined the revised bid price to be fair and reasonable.

The staff report also stated that bidders were strongly encouraged to obtain Disadvantaged Business Enterprise (DBE) participation and were required to document their activities in the solicitation and selection of subcontractors, subconsultants, and suppliers to ensure that this process was carried out in a nondiscriminatory manner. The DBE Program Administrator determined that BSY has complied with the DBE requirements applicable to this Contract and that, at this time, no DBE participation is anticipated during the performance of this contract.

The staff report stated that this project is included in the FY 10/11 Ferry Transit Division Capital Budget at a total cost of $1,025,000.00, which includes all costs necessary to complete the midlife refurbishment of the M.V. Mendocino, and is funded as follows: $729,004.00 Federal Transit Administration grant funds (71%); $205,000.00 District Reserves (20%); and, $90,996.00 Carl Moyer grant funds (9%). A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Mr. Swindler briefly summarized the staff report, stating that two new generators will be installed on the M.V. Mendocino.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors approve actions relative to Contract No. 2011-FT-9, Installation Services for Generators for the M.V. Mendocino Ferry, as follows:

  a. Authorize award of Contract No. 2011-FT-9 to Bay Ship & Yacht Co., Alameda CA, in the amount of $295,496.00; and,
  b. Establish a Contingency Fund, in the amount of $29,504.00;
   

with the understanding that requisite funds are available in the FY 10/11 Ferry Transit Division Capital Budget.

Action by the Board at its meeting of January 28, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (11): Directors Boro, Cochran, Grosboll, McGlashan, Moylan, Pahre, Sobel and Stroeh; Second Vice President Newhouse Segal; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

       
4.

Approve Actions Relative to Contract No. 2010-FT-13, San Francisco Ferry Terminal Restrooms Accessibility Modifications, with Integra Construction Services, Inc.

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s recommendation to approve an increase in the Contingency Fund for Contract No. 2010-FT-13, with Integra Construction Services, Inc. (Integra) from the original amount of $12,435.00 to $77,000.00 and approve an increase in the Ferry Transit Division Capital Budget in the amount of $155,000.00, for additional work attributable to unforeseen site conditions and to meet the Americans with Disabilities Act (ADA) accessibility requirements; and, approve all other related actions.

The staff report provided background information regarding the award of Contract No. 2010-FT-13 to Integra. The staff report also stated that, during construction, it was discovered that the existing conditions within the restroom areas, including structural framing members, electrical wiring, plumbing components and compliance with ADA regulations, were substantially different from the conditions shown on the record drawings. Staff performed a detailed investigation and measurements of the existing conditions and developed revised restroom modification plans. The revisions to the restroom modifications increase the scope of work to include additional tile wall removal and reconstruction; modifications to the wall framing; additional removal and reconstruction of the tile flooring; removal and re-routing of electrical lines; replacement of water valves; modifications to fixture framing; and, modifications to fixture attachment details.

The staff report stated that the cost of this additional work is estimated to be $77,000.00, which exceeds the previously authorized Contingency Fund of $12,435.00. Total Project funding will be $171,314.00 State I-Bond grant funds 44%), $114,686.00 Federal Transit Administration grant funds (30%) and $101,400.00 STIP grant funds (26%), for a total Project budget of $387,300.00. A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Mr. Mulligan stated that, when workers opened walls at the construction site, they discovered the unexpected conditions, adding that many prior modifications had been done that were previously unknown to District staff.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/STROEH to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors approve actions relative to Contract No. 2010-FT-13, San Francisco Ferry Terminal Restrooms Accessibility Modifications, as follows:

  a. Authorize an increase in the Contingency Fund to $77,000.00;
  b. Authorize the General Manager to approve contract change orders, up to the maximum of the increased Contingency Fund;
  c. Establish a total project budget in the amount of $387,300.00; and,
  d. Authorize a budget increase in the FY 10/11 Ferry Transit Division Capital Budget, in the amount of $155,000.00, to be funded with $114,586.00 Federal Transit Administration grant funds and $40,414.00 State I-Bond grant funds;
 

subject to concurrence by the Finance-Auditing Committee at its meeting of January 27, 2011.

Action by the Board at its meeting of January 28, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (11): Directors Boro, Cochran, Grosboll, McGlashan, Moylan, Pahre, Sobel and Stroeh; Second Vice President Newhouse Segal; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

     
5.

Authorize Execution of a Cooperative Agreement between the Golden Gate Bridge, Highway and Transportation District and the San Francisco Bay Area Rapid Transit District Relative to Surface and Marine Barriers at the San Francisco Ferry Plaza Platform Regarding the San Francisco Ferry Terminal

In a memorandum to Committee, Property Development and Management Specialist Normal Jellison, Director of Planning Ron Downing, Deputy General Manager/Ferry Transit Division James Swindler and General Manager Denis Mulligan reported on staff’s recommendation to authorize the General Manager to execute a Cooperative Agreement with the San Francisco Bay Area Rapid Transit District (BART) in connection with BART’s Surface and Marine Barriers Project near the District’s San Francisco Ferry Terminal. The purpose of the Cooperative Agreement is to facilitate BART’s construction of surface and marine barriers on and under the Ferry Plaza platform in a manner that will minimally impact and/or mitigate potential impacts to District ferry operations.

The staff report stated that BART operates and maintains certain transit facilities on and under the San Francisco Ferry Plaza Platform (Platform). The District operates the Stephan C. Leonoudakis Ferry Terminal under an Agreement for Use of Certain Specified Property with the Port of San Francisco (Port), and in accordance with the Third Amendment to the Joint Powers Agreement between BART and the Port.

The staff report further stated that the District has been cooperating with BART since 2005 on placement of security barriers on and under the Platform, installed as interim measures to protect BART facilities, pending design and construction of enhanced security barriers. Since 2006, the District has been cooperating with BART on its plans for surface and marine barriers to enhance security to BART’s Ferry Plaza Platform facilities. In May 2009, BART secured the approval of the Bay Conservation and Development Commission (BCDC) for its surface barriers. BART also received approval from the Port and tenants with interests in the Platform, including the District, for the design and layout of enhanced surface security barriers as approved by BCDC. Port building permits are pending for the surface barriers and the marine barrier.

The staff report stated that District and BART staff have conferred on a Cooperative Agreement, which includes a Right-of-Entry Permit, to establish conditions under which the proposed enhanced surface and marine barriers can be constructed by BART and its contractors on and under the Platform with minimal impact, and/or ways to mitigate potential impacts, to the District’s San Francisco ferry operations. BART has concurrently conferred with the Port and other tenants on separate Cooperative Agreements to allow the project to move forward to construction in 2011.

The staff report indicated that, on October 21, 2010, the Port Commission approved a Cooperative Agreement with BART, to be forwarded to the San Francisco Board of Supervisors, for its authorization of execution by the Port, subject to execution of Cooperative Agreements with the District and other tenants/licensees/stakeholders. The Cooperative Agreement between the Port and BART provides for BART to assume all costs associated with construction impacts on District facilities, specifically, relocation of a District transformer. The staff report concluded by stating that there is no direct fiscal impact to the District associated with entering into the Cooperative Agreement. A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Ms. Jellison reported that work at the San Francisco terminal associated with the transformer relocation is required to be performed by others. She added that the Cooperative Agreement provides that BART give advance notice and coordinate their construction activity with District operations.

Discussion ensued, including the following inquiry:

  • Director Boro inquired as to how the District can be certain that BART’s work will not impact the District’s ferry boats. In response, Mr. Mulligan stated that the Cooperative Agreement protects the District against that.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/PAHRE to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee/Committee of the Whole recommends that the Board of Directors authorize the General Manager to execute a Cooperative Agreement with the San Francisco Bay Area Rapid Transit District (BART) in connection with BART’s Surface and Marine Barriers Project near the District’s San Francisco Ferry Terminal, to facilitate BART’s construction of surface and marine barriers on and under the Ferry Plaza platform in a manner that will minimally impact and/or mitigate potential impacts to District’s ferry operations.

Action by the Board at its meeting of January 28, 2011 – Resolution
NON-CONSENT CALENDAR

AYES (11): Directors Boro, Cochran, Grosboll, McGlashan, Moylan, Pahre, Sobel and Stroeh; Second Vice President Newhouse Segal; First Vice President Eddie; President Reilly (Ex Officio)
NOES (0): None

   
6.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee was provided with copies of the following agenda items and staff reports:

  • Real Estate/Project Development Committee Meeting Agenda Packet for January 5, 2011 with Minutes of December 1, 2010, meeting attached;
  • SMART Executive Committee Meeting Agenda Packet for January 5, 2011;
  • SMART Citizens Oversight Committee Meeting Agenda Packet for January 6, 2011;
  • SMART Operations Committee Meeting Cancellation Notice for January 12, 2011; and,
  • SMART Board of Directors Meeting Agenda Packet for January 19, 2011.

Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, First Vice President Eddie, who is a member of the SMART Board of Directors (SMART Board), reported that SMART is preparing to replace its General Manager.

Director McGlashan, also a member of the SMART Board, reported that SMART will look closely at cost cutting to assure that the initial section of railway can be built. He stated that the funding plan is controversial and there is disagreement as to the sales tax percentage that would be required. SMART is eager to initiate the construction bid process. He stated that a number of people are of the opinion that the plans should be totally redesigned. He indicated that the SMART Board wishes to balance funding and enter the marketplace before construction costs increase. He stated that the SMART Board will seek the best bond rating it can obtain, and then proceed.

Director McGlashan continued, stating that the Metropolitan Transportation Commission (MTC) has an expert staff of professionals who can recognize workable solutions, and that recent discussions with the MTC have become increasingly in-depth. The MTC has been helpful in identifying suggestions that are cost-effective. He indicated that the SMART Board will continue to work diligently to achieve its goals.

Director Boro, who is a member of the SMART Board, added that representatives of the MTC attended a SMART Board meeting and offered creative ideas for the proposed railway. He noted that SMART and the MTC will continue working closely together and that the support of the MTC is important to SMART’s success.

 

 

7.

Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

   
8.

Public Comment

There was no public comment.

     
9.

Adjournment

All business having been concluded, the meeting was adjourned at 10:35 a.m.

     

 

 

Respectfully submitted,

s/ James C. Eddie, Chair

Building and Operating Committee