19-2011

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

NOVEMBER 18, 2011

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Golden Gate Bridge Toll Plaza, San Francisco, CA, on Friday, November 18, 2011, at 10:00 a.m., President Reilly presiding.

ROLL CALL

Directors Present (16): Directors Boro, Campos, Chu, Cochran, Elsbernd, Mar, Moylan, Pahre, Rabbitt, Renée, Snyder, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly

Directors Absent (2): Directors Arnold and Sobel

[Note: On this date, there was one vacancy on the Board of Directors.]

Staff Present: General Manager Denis Mulligan; Acting Auditor-Controller Jennifer Mennucci; District Engineer Ewa Bauer; Secretary of the District Janet Tarantino; Attorney David Miller; Deputy General Manager/Bridge Division Kary Witt; Acting Deputy General Manager/Ferry Transit Division Christian Stark; Deputy General Manager/Administration and Development Kellee Hopper; Public Affairs Director Mary Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: Robert Washington, San Francisco Resident

PLEDGE OF ALLEGIANCE

Director Barbara Pahre led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

Robert Washington, San Francisco Resident, spoke in opposition to restricted pedestrian access to the west sidewalk of the Golden Gate Bridge (Bridge). He stated that he has regularly walked across the Bridge, and did so recently, because the east sidewalk was closed to through pedestrian traffic. He stated that a patrol officer vehicle stopped in traffic and the patrol officer ordered him off the west sidewalk. He stated that he disagrees with the restriction. He concluded by stating that he has often walked his dog on the Bridge sidewalk, but has now observed “no dogs allowed” signs, with which he also disagrees.

In response to Mr. Washington’s comments, Mr. Mulligan indicated that Deputy General Manager/Bridge Division Kary Witt would meet with him to inform him of District policy regarding Bridge sidewalks.

CONSENT CALENDAR

Directors STROEH/COCHRAN moved and seconded to approve the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (16): Directors Boro, Campos, Chu, Cochran, Elsbernd, Mar, Moylan, Pahre, Rabbitt, Renée, Snyder, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (2): Directors Arnold and Sobel
                                                                                      

 

     
1. Approve the Minutes of the Following Meetings
  a. Building and Operating Committee/Committee of the Whole of October 27, 2011;
  b. Finance-Auditing Committee/Committee of the Whole of October 27, 2011;
  c. Governmental Affairs and Public Information Committee/Committee of the Whole of October 28, 2011; and,
  d.

Regular Meeting of the Board of Directors of October 28, 2011.

Carried

     
2. Denial of Claims
  a.

Amended Claim of Yellow Cab Cooperative, Inc.

Carried

  b.

Amended Claim of Nicholas Kasimatis

Carried

  c.

Subrogation Claim of Progressive Insurance
(Insured: Jenny Croghan)

Carried

  d.

Subrogation Claim of GEICO (Insured: Carla Fawcett)

Carried

  e.

Claim of Brian Linke   

Carried

  f.

Amended Claim of Steen Moller

Carried

  g.

Subrogation Claim of AAA (Insured: Carol C. and
Carl A. Scholz)

Carried

  h.

Claim of Eugenié Pacopac

Carried

     
3.
Ratify Actions by the Auditor-Controller
Resolution No. 2011-097
(Finance-Auditing Committee/Committee of the Whole, October 27, 2011) ratifies actions taken by the Auditor-Controller, as follows:
  a. The Board of Directors has no commitments and/or expenditures to ratify for the period September 1, 2011, through September 30, 2011;
  b. Ratifies investments made by the Auditor-Controller during the period September 13, 2011, through October 17, 2011, as follows:
   
Security
Purchase Date
Maturity Date
Original Cost
Percent Yield
JP Morgan Chase & CO Notes
09/15/2011
01/15/2014
3,185,284.20
1.71
Svenska Handelsbanken Certificate of Deposit
09/27/2011
12/22/2011
1,925,068.88
0.31
HSBC USA, Inc. Commercial Paper
10/14/2011
01/12/2012
5,514,551.25
0.25
     
  c. Authorizes the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between October 18, 2011, and November 7, 2011, as well as the investment of all other funds not required to cover expenditures that may become available; and,
  d. Accepts the Investment Report for September 2011, as prepared by PFM.
   
Adopted
     
GENERAL MANAGER’S REPORT
     
4. Presentation of Thirty-Five Year Service Award to Edward M. Armstrong, Terminal Assistant, Ferry Transit Division

President Reilly presented a Thirty-Five Year Service Award to Edward M. Armstrong, Terminal Assistant, Ferry Transit Division, and expressed her congratulations on behalf of the Board of Directors.

     
5. Presentation of Twenty-Year Service Award to Mitchell S. Ablove, Technical Services Manager, District Division

President Reilly presented a Twenty-Year Service Award to Mitchell S. Ablove, Technical Services Manager, District Division, and expressed her congratulations on behalf of the Board of Directors.

     
6. Presentation of Employee of the Month Award for November 2011, to Aaron Kozlowski, Operating Engineer, Bridge Division

President Reilly presented the Employee of the Month Award for November 2011, to Aaron Kozlowski, Operating Engineer, Bridge Division, and expressed her congratulations on behalf of the Board of Directors.

     
7. Report of the General Manager

Mr. Mulligan reported that the items contained in his written report are informational.

     
     
ATTORNEY’S REPORT
         
8. Attorney David Miller reported that all items contained in the Attorney’s Report are informational. Attorney Miller also reported that a Closed Session will be held just prior to the conclusion of this meeting to discuss the item listed on the Agenda as Item No. 6.B.1.a., as follows:
         
  "1. Closed Session
    "a. Conference with Labor Negotiator
"Pursuant to Government Code Section 54957.6
      "1. 2011 Union Coalition
         
ENGINEER’S REPORT
     
9.

District Engineer Ewa Bauer reported that all items contained in the written Engineer’s Report are informational.

Ms. Bauer also reported that the East Sidewalk of the Bridge will be open for pedestrian traffic on Saturday, November 19, 2011, ahead of schedule.

   
OTHER REPORTS
     
10. There were no “Other Reports” to discuss.
     
REPORT OF THE BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE OF NOVEMBER 17, 2011
     
11. Approve Actions Relative to Contract No. 2011-BT-1, San Francisco Bus Facility Construction, with Interstate Grading & Paving, Inc.

Directors EDDIE/THERIAULT
Resolution No. 2011-098
approves actions relative to Contract No. 2011-BT-1, San Francisco Bus Facility Construction, with Interstate Grading & Paving, Inc., as follows:

  a. Authorizes a $40,000.00 increase in the Contingency Fund, from $110,394.00 to $150,394.00, to cover the cost of removing and processing buried objects found during excavating, trenching and grading operations, and not originally contemplated in the Contract; and,
  b.

Authorizes the General Manager to issue Change Orders up to the amount of the increased Contingency Fund, provided that, in conformance with the District’s Procurement Policy, no individual Change Order exceeds $50,000.00;

 

with the understanding that requisite funds are available in the FY 11/12 Bus Transit Division Capital Budget.

Adopted

     
  AYES (16): Directors Boro, Campos, Chu, Cochran, Elsbernd, Mar, Moylan, Pahre, Rabbitt, Renée, Snyder, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (2): Directors Arnold and Sobel
     
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE OF NOVEMBER 18, 2011
     
12.

Authorize a Budget Increase and a Budget Transfer Relative to Contract No. 2010-BT-1, San Rafael Body Shop Roof Replacement and Solar Panels Installation

Directors STROEH/COCHRAN
Resolution No. 2011-099
approves actions relative to Contract No. 2010-BT-1, San Rafael Body Shop Roof Replacement and Solar Panels Installation, with Angotti & Reilly, Inc., as follows:

  a. Establishes an increased total Project Budget in the amount of $870,000.00, for additional engineering staff costs incurred during review and approval of the contractor’s submittals related to the fabrication and installation of the solar panel system and due to coordination of the construction work that was staged around the ongoing operations at the San Rafael Body Shop Building, to be funded with $456,519.00 State I-Bond grant funds (52%) and $414,181.00 District funds (48%);
  b. Authorizes a budget transfer from the FY 11/12 District Division Operating Budget to the FY 11/12 Bus Transit Division Capital Budget in the amount of $56,200.00; and,
  c.

Authorizes a budget increase in the FY 11/12 Bus Transit Division Capital Budget in the amount of $98,700.00, to be funded with $42,500.00 interest earned on the State I-Bond Grant Program and with the above referenced $56,200.00 budget transfer.

Adopted

  AYES (16): Directors Boro, Campos, Chu, Cochran, Elsbernd, Mar, Moylan, Pahre, Rabbitt, Renée, Snyder, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (2): Directors Arnold and Sobel
     
13.

Approve Actions Relative to the Filing of a Sub-Grantee Agreement with the Marine Exchange of the San Francisco Bay Region Relative to the Automatic Identification System Navigation Equipment Project

Directors STROEH/MOYLAN
Resolution No. 2011-100
approves actions relative to the filing of a Sub-Grantee Agreement with the Marine Exchange of the San Francisco Bay Region, as follows:

  a. Authorizes addition of the Automatic Identification System Navigation Equipment Project (AIS Project) to the FY 11/12 Ferry Transit Division Capital Budget, thereby increasing the FY 11/12 Ferry Transit Division Capital Budget, thereby increasing the FY 11/12 Ferry Transit Division Capital Budget in the amount of $209,367.00, for the purchase and installation of upgraded AIS navigation equipment for five ferryboats, to be funded with federal Port Security Grant Program (PSGP) funds in the amount of $157,033.00 (75%), and with PSGP-required local match funds from District Reserves in the amount of $52,344.00 (25%); and,
  b.

Authorizes the General Manager or his designee to execute for and on behalf of the District the Sub-Grantee Agreement for the AIS Project with the Marine Exchange of the San Francisco Bay Region (Fiduciary Agent and Direct Grantee for PSGP funds).

Adopted

       
  AYES (16): Directors Boro, Campos, Chu, Cochran, Elsbernd, Mar, Moylan, Pahre, Rabbitt, Renée, Snyder, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (2): Directors Arnold and Sobel
       
14. Receive the Independent Auditors’ Reports for the Year Ending June 30, 2011, as Submitted by Vavrinek, Trine, Day & Co., LLP

Directors STROEH/BORO
Resolution No. 2011-101
receives the Independent Auditors’ Reports for the year ending June 30, 2011, as submitted by Vavrinek, Trine, Day & Co., LLP, including the following:

  a. The Comprehensive Annual Financial Report, including the Single Audit Report;
  b. The Financial Statements of the Supplemental Retirement Plan and Trust;
  c. The Agreed-Upon Procedures Pertaining to the Proceeds of the Public Transportation Modernization, Improvement and Service Enhancement Account Grant Program; and,
  d.

The Independent Auditors’ Communication Letter regarding matters related to the audit.

Adopted

   
  AYES (16): Directors Boro, Campos, Chu, Cochran, Elsbernd, Mar, Moylan, Pahre, Rabbitt, Renée, Snyder, Stroeh and Theriault; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (2): Directors Arnold and Sobel
     
CLOSED SESSION
     
15. Attorney David Miller, at the request of President Reilly, stated that the Board would convene in Closed Session, to discuss the matter listed under Closed Session, as outlined above in Item No. 8.

[President Reilly departed following Closed Session discussion.]

After Closed Session, First Vice President Eddie called the meeting to order in Open Session with a quorum present. Attorney Miller reported that the Board had met in Closed Session, as permitted by the Brown Act, to discuss the matter listed above in Item No. 8. He reported that the next meeting between the Union Coalition and the District will take place on November 28, 2011, and that the President of the Board and the Chair of the Advisory Committee for Labor Relations will be kept fully advised. He concluded by stating that the Advisory Committee for Labor Relations will stand ready to meet, as will the Board of Directors, in special session, if necessary.

     
ADDRESSES TO THE BOARD
       
16. There were no “Addresses to Board” to discuss.
       
SPECIAL ORDER OF BUSINESS
 
17. There was no “Special Order of Business” to discuss.
     
UNFINISHED BUSINESS
     
18.

There was no “Unfinished Business” to discuss.

     
NEW BUSINESS
     
19.

There was no “New Business” to discuss.

     
COMMUNICATIONS
 
20.
A copy of Board Agenda Item No. 13, “Communications,” is available from the Office of the District Secretary and on the District’s web site.
 
ADJOURNMENT
     
21.
All business having been concluded, the meeting was adjourned at 11:40 a.m., in memory of Janet Swindler, Margaret Sammut, Eileen Cleary and Retired Ferry Terminal Operations Superintendent Ted Bratz.
     

 

Respectfully submitted,

s/ Janet S. Tarantino
Secretary of the District