10-2011

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

MAY 27, 2011

 

CALL TO ORDER

The Board of Directors (Board) of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Golden Gate Bridge Toll Plaza, San Francisco, CA, on Friday, May 27, 2011, at 10:00 a.m., President Reilly presiding.

ROLL CALL

Directors Present (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Snyder and Stroeh; Second Vice President Grosboll; First Vice President Eddie; President Reilly

Directors Absent (4): Directors Brown, Mar, Sobel and Theriault

Staff Present: General Manager Denis Mulligan; Auditor-Controller Joseph Wire; District Engineer Ewa Bauer; District Secretary Janet Tarantino; Attorney David Miller; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division Jim Swindler; Public Affairs Director Mary Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: Greg Moore, Executive Director, Golden Gate National Parks Conservancy (Conservancy); Frank Dean, General Superintendent, National Park Service (NPS); Karen Cook, General Counsel, Presidio Trust; Nancy Bechtel, Bechtel Foundation; Larry Baer, President, World Series Champion San Francisco Giants

PLEDGE OF ALLEGIANC

Director David Campos led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment on items not on the Agenda.

CONSENT CALENDAR

 

     
 

Directors STROEH/COCHRAN moved and seconded to approve the Consent Calendar, as amended. All items were approved by the following vote of the Board of Directors:

AYES (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Snyder and Stroeh; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (4): Directors Brown, Mar, Sobel and Theriault

     
1. Approve the Minutes of the Following Meetings
     
  a. Special Building and Operating Committee/Committee of the Whole of March 25, 2011;
  b.

Governmental Affairs and Public Information Committee/Committee of the Whole of March 25, 2011;

  c. Transportation Committee/Committee of the Whole of May 12, 2011;
  d. Finance-Auditing Committee/Committee of the Whole of May 12, 2011;
  e. Rules, Policy and Industrial Relations Committee/Committee of the Whole of May 13, 2011; and,
  f..

Regular Meeting of the Board of Directors of May 13, 2011.

Carried

     
2. Denial of Claims
     
  a.

Subrogation Claim of Mercury Insurance (Insured: Leigh Balkom)

Carried

  b.

Subrogation Claim of State Farm Mutual Automobile Insurance Company (Insured: James Kean)

Carried

  c.

Claim of Steven B. Martin

Carried

  d.

Claim of Barrett Lee Miller

Carried

  e.

Claim of Rosemarie MacGuinness

Carried

     
GENERAL MANAGER’S REPORT
     
3.

Presentation of Retirement Gift to Luis F. Martinez, Bus Operator, Bus Transit Division

President Reilly presented a retirement gift to Luis F. Martinez, Bus Operator, Bus Transit Division, for twenty-five years and eight months of dedicated service and expressed her best wishes for a long and happy retirement on behalf of the Board of Directors

     
4.

Presentation of Retirement Gift to Fred Bauer, Bus Operator, Bus Transit Division

President Reilly presented a retirement gift to Fred Bauer, Bus Operator, Bus Transit Division, for twenty-one years and one month of dedicated service and expressed her best wishes for a long and happy retirement on behalf of the Board of Directors.

     
ATTORNEY’S REPORT
     
5.

Attorney David Miller reported that all items contained in the Attorney’s Report are informational.

     
ENGINEER’S REPORT
     
6.

District Engineer Ewa Bauer reported that all items contained in the written Engineer’s Report are informational.

     
OTHER REPORTS
     
7. There were no “Other Reports.”
     
REPORTS OF COMMITTEES
     
Report of the Building and Operating Committee/Committee of the Whole Meeting of May 26, 201, Presented by Chair James C. Eddie
     
8.

Approve Actions Relative to the Execution of a Professional Services Agreement with Information Access Systems, Inc., Regarding Request for Proposals No. 2011-D-1, Electronic Records Management System

Directors EDDIE/STROEH
Resolution No. 2011-043
approves actions relative to Request for Proposals No. 2011-D-1, Electronic Records Management System, as follows:

  a. Authorizes execution of a Professional Services Agreement (Agreement) with Information Access Systems, Inc., Orlando, FL, in an amount not to exceed $208,950.00;
  b. Authorizes the following items to be exercised at the General Manager’s discretion:
    1. Three options: (1) Twenty additional concurrent user licenses; (2) Disconnected scanning; and, (3) Application enabler to be implemented as needed; for a cumulative amount not to exceed $49,470.00; and,
    2. Maintenance and support services for the second through fifth years of the Agreement at an amount not to exceed $178,332.00; and,
  c. Establishes a Contingency Fund in the amount of $25,842.00;
 

with the understanding that requisite funds are available in the FY 10/11 District Division Capital Budget, at a total cost of $330,000.00; and that future years will be budgeted accordingly.

Adopted

AYES (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Snyder and Stroeh; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (4): Directors Brown, Mar, Sobel and Theriault

     
     
9.

Authorize Execution of an Amendment to the License Agreement with American Tower, L.P., for Communications Equipment on Mt. Tamalpais

Directors EDDIE/STROEH
Resolution No. 2011-044
authorizes execution of the First Amendment to the License Agreement, with American Tower, L.P., in the amount of $80,514.84 for the first year, for communications equipment on Mt. Tamalpais, as follows:

  a. Retains the two remaining automatic five-year renewals, with a reduction in the annual cost escalator from 4% to 3%; and,
 

b.

Authorizes a change in the anniversary date from July 1 to June 1;
 

with the understanding that requisite funds for the remaining fiscal years of the License Agreement will be included in the Bridge Division Operating Budget accordingly.

Adopted

AYES (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Snyder and Stroeh; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (4): Directors Brown, Mar, Sobel and Theriault

     
10.

Authorize Execution of Change Order No. 1 to Contract No. 2011-FT-9, Installation Services for Generators for the M.V. Mendocino Ferry, with Bay Ship & Yacht Co.

Directors EDDIE/COCHRAN
Resolution No. 2011-045
authorizes execution of Change Order No. 1 to Contract No. 2011-FT-9, Installation Services for Generators for the M.V. Mendocino Ferry, with Bay Ship & Yacht Co., Alameda, CA, in the amount of $116,903.00, to replace floor coverings on the M.V. Mendocino; and, authorizes an increase in the Contingency Fund to $49,504.00; with the understanding that requisite funds are included in the proposed FY 11/12 Ferry Transit Division Capital Budget.

Adopted

AYES (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Snyder and Stroeh; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (4): Directors Brown, Mar, Sobel and Theriault


     
11.

Authorize Budget Transfers Relative to the FY 10/11 Operating Budget

Directors PAHRE/COCHRAN
Resolution No. 2011-046
authorizes budget transfers relative to the FY 10/11 Operating Budget, as follows:

  a.
Transfers $1,070,000.00 from the Bridge Division Debt Service to Bridge Division Workers’ Compensation, Bridge Division Bank Services, Bus Transit Division Workers’ Compensation, and Ferry Transit Division Fuel; and,
  b.

Transfers $1,830,000.00 from Bridge Division, Bus Transit Division and District Division Salary to Bus Transit Division Consulting Fees, Bus Transit Division Fuel, Ferry Transit Division Workers’ Compensation, Ferry Transit Division Dry-Docking and Maintenance and District Division Medical Expense.

Adopted

 

AYES (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Snyder and Stroeh; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (4): Directors Brown, Mar, Sobel and Theriault

     
12.

Approve an Amendment to Rule XI, Investment Policy, of the Rules of the Board

Directors STROEH/MOYLAN
Resolution No. 2011-047
approves amendments to RULE XI., INVESTMENT POLICY, of the Rules of the Board, under Section A., Introduction, Section C., Prudence, Section E., Delegation of Authority and Section I., Permitted Investment, of the Rules of the Board, as set forth below:

     
    A. Introduction
   

(Replace the second paragraph in its entirety with the following.)

        “The investment policies and practices of the Golden Gate Bridge, Highway & Transportation District are based on state law and prudent money management. All general funds will be invested in accordance with the District’s Investment Policy and shall be consistent with the provisions of Article 2 of Chapter 4 of the California Government Code (commencing with Section 53600). The investment of bond or note proceeds will be governed by the provisions of the relevant bond documents. (Res. 01-148, 9/14/01).”

     
    C. Prudence
   

(Replace the second paragraph in its entirety with the following.)

        “The standard of prudence to be used by investment officials shall be the “prudent investor” standard and shall be applied in the context of managing an overall portfolio. All persons investing, reinvesting, purchasing, acquiring, exchanging, selling and managing public funds shall act with care, skill, prudence and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and anticipated needs of the District, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the District.”

       
    E. Delegation of Authority
   

(Replace this section in its entirety with the following.)

        “The management and oversight responsibility for the Investment Program is hereby delegated for a one-year period to the Auditor-Controller who shall monitor and review all investments for consistency with this Investment Policy and provide monthly reports of investment transactions to the Board. The Board shall review, and may renew the delegation of authority to the Auditor-Controller on an annual basis. No person may engage in an investment transaction except as provided under the limits of this policy. The Board may delegate the day-to-day investment decision making and execution authority to an investment advisor. The advisor shall follow the policy and such other written instructions as are provided.”

     
    I Permitted Investment Instruments
         
      2.

Bankers’ Acceptance

     

(Replace this subsection in its entirety with the following.)

        “The District may invest in bankers’ acceptances issued by domestic or foreign banks, which are eligible for purchase by the Federal Reserve System, the short-term paper of which is rated in the highest category by a nationally recognized statistical rating organization (NRSRO).”

         
      3. Negotiable Certificates of Deposit
     

(Replace this subsection in its entirety with the following.)

        “The District may invest in negotiable certificates of deposit or deposit notes issued by a nationally or state chartered bank or a state or federal savings and loan association or by state-licensed branch of a foreign bank; provided that that the senior debt obligations of the issuing institution are rated in one of the two highest categories by a NRSRO;” and,

         
   

amends the Rules of the Board accordingly.

Adopted

     
 
AYES (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Snyder and Stroeh; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (4): Directors Brown, Mar, Sobel and Theriault
     
13.

Discussion and Possible Action Relative to the Adoption of the FY 11/12 Operating and Capital Budgets

President Reilly announced that discussion and possible action relative to the “Adoption of the FY 11/12 Operating and Capital Budgets,” will take place at the Board of Directors Meeting of June 9, 2011.

     
ADDRESSES TO BOARD
     
14. There were no “Addresses to the Board.”
     

SPECIAL ORDER OF BUSINESS

     
15. Report of the 75th Anniversary Planning Advisory Committee
     
  a.

Status Report on Activities Relative to the 75th Anniversary of the Golden Gate Bridge

Opening Remarks by President

President Reilly introduced Karen Cook, General Counsel, Presidio Trust, Greg Moore, Executive Director, Golden Gate National Parks Conservancy, Mark Buell, Golden Gate National Parks Conservancy, and Frank Dean, General Superintendent, National Park Service (NPS), stating that the District has partnered with the Conservancy and the NPS to plan and prepare for the 75th Anniversary of the Opening of the Golden Gate Bridge (75th Anniversary Celebration). She also introduced co-chairs of the 75th Anniversary Steering Committee, Nancy Bechtel, of the Bechtel Foundation, and Larry Baer, President, World Series Champion San Francisco Giants. She stated that Ms. Bechtel is the Chair of the Presidio Trust Board. She serves on the Board of Directors of the Charles Schwab Corporation and is the Chairperson of the Board of the Sugar Bowl Corporation. She served on the Board of the National Park Foundation from 2001 to 2007and held the Board’s Citizen Chair from 2005 to 2007. Mr. Baer, President of the San Francisco Giants, is responsible for overall day-to-day functioning of the Giants both on and off the field. He is a member of the Boards of the California Academy of Sciences, the San Francisco Committee on Jobs, Executive Committee of the Bay Area Council, and a member of the Board of Directors of the Boys and Girls Club of San Francisco.

Ms. Bechtel thanked President Reilly and the Board members, stating that working on the 75th Anniversary Celebration is very exciting. She stated that the Golden Gate Bridge (Bridge) is beloved by people worldwide and especially by people in San Francisco. She thanked the Board for reaching out to the Conservancy, and the NPS and the Presidio Trust to become partners in this endeavor. She stated the looks forward to working with Mr. Baer, and to celebrating the 75th Anniversary.

Mr. Baer stated that he considers the group that will work together as a “dream team.” It is a wonderful collaboration. He stated his focus is on teams. He stated that he recalls many stories about the Bridge from his childhood and that he enjoyed great affection for the Bridge then and does so now. He indicated the Bridge is symbolic to many and has often had a calming effect. He complimented the appearance of the redesigned District logo. He thanked members of the Board, stating he looks forward to working together.

PowerPoint Presentation

Mr. Moore made a PowerPoint presentation (PowerPoint) regarding the status of activities relative to the 75th Anniversary Celebration.

The PowerPoint indicated that the 75th Anniversary Framework (Framework) consists of three aspects: 1) Celebrating our [Golden Gate] Bridge, which will take the form of a celebration on May 26-27, 2012; 2) The Anniversary Year, which will create a bridge to the community; and, 3) Leaving a Legacy, which will be the gift of all the partners to the Bridge.

The PowerPoint showed, first, that the celebration on May 26-27, 2012, will honor the Golden Gate Bridge (Bridge), reveal its fascinating stories, recall the opening day, and provide an opportunity for the Bay Area community to celebrate together. The celebration will be centered on the San Francisco waterfront, with family-oriented activities and other exciting elements, including a dramatic evening presentation. Planning is currently underway. The PowerPoint provided information on how to access a new, dedicated Golden Gate Bridge 75th Anniversary website, which will display a schedule of events, an online store, and links to Facebook and Twitter. Other services and information will also be available on the site, www.goldengatebridge75.org.

Second, the Anniversary Year will create a “bridge to the community,” including educational programs and tributes to the Bridge, as well as marketing and outreach. Bridge-related programs and events will be delivered by civic, cultural and educational organizations, such as the World Champion San Francisco Giants, the Commonwealth Club, and the Bay Area Discovery Museum. The PowerPoint displayed a list of 41 organizations that have expressed an interest in being part of the Framework. In addition, topics for educational programs will include bus trips for Bay Area children, an educational curriculum emphasizing the power of innovation, science and engineering, and a series of outdoor exhibits funded by the National Science Foundation.

Third, Leaving a Legacy is intended to educate and inspire visitors, and improve the visitor experience of the Bridge, through the use of stories, memorable experiences and opportunities to commemorate visits. Marketing of Bridge-related products will be done, and enhancements will be made to visitor facilities, public space, trails and overlooks. The Visitors Plaza will be renovated, with a new Welcome Center, merchandise, exhibits and information.

The PowerPoint displayed photographs of the current and the anticipated configuration of the Visitors Plaza. A new 75th Anniversary Pavilion (Pavilion) is planned to be added near the current bus stop/parking/sidewalk area. Areas surrounding the Visitors Plaza, including trails, will be enhanced.

The PowerPoint listed four “Next Steps,” 1) Bridge District approval of Pavilion; 2) NPS approval of overall Visitors Plaza plan; 3) Consultation with State Historic Preservation Officer; and, 4) Renovation. Work will be done in phases, and the PowerPoint displayed each anticipated phase, and provided a timeline.

The PowerPoint closed with a list of sources of support and photographs of the two 75th Anniversary Celebration Co-chairs, Nancy Bechtel and Larry Baer.

President Reilly thanked Mr. Moore for his presentation.

     
  b.

Approve Actions Relative to the Golden Gate Bridge 75th Anniversary Pavilion

In a memorandum to the Board of Directors, the 75th Anniversary Planning Advisory Committee reported on its recommendation to approve the undertaking by the Golden Gate National Parks Conservancy (Conservancy) to the Visitors Plaza at the Golden Gate Bridge.

The staff report stated the Conservancy, the District and the National Park Service (NPS) are working cooperatively to revitalize the Golden Gate Bridge east side Visitors Plaza and adjacent areas, by constructing the 75th Anniversary Pavilion (Pavilion), a new, interim 3,500 square foot facility that will orient visitors and provide interpretive and commemorative products; augmenting visitor services; improving orientation and way-finding; improving traffic flow, visitor access and site circulation; improving site accessibility; and, preserving and enhancing when possible, historic, natural, scenic and recreational resources in the area, in preparation for the 75th Anniversary Celebration of the Golden Gate Bridge in May 2012. Revitalization of the Visitors Plaza, including construction of the Pavilion, will result in the enhancement of this popular and significant visitor destination, until a long-term master plan can be prepared and implemented.

The staff report stated that the proposed improvements will be undertaken by the Conservancy and its contractors, consistent with the recently executed Memorandum of Understanding between the NPS, the Conservancy and the District, pursuant to Resolution No. 2011-020, approved by the Board at its meeting of March 11, 2011; and, pursuant to the Project Agreement between the District and the Conservancy, providing for a program of activities for the 75th Anniversary Celebration, and for visitor enhancements to the Golden Gate Bridge. The Conservancy has agreed to take the lead role for funding and for undertaking agreed-upon improvements to the Visitors Plaza. A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

Directors STROEH/COCHRAN

Resolution No. 2011-048 approves actions relative to improvements to the Visitors Plaza at the Golden Gate Bridge, as follows:

    a.
Approves the undertaking of the following improvements by the Golden Gate National Parks Conservancy, as follows:
     
1.
Construction of the 75th Anniversary Pavilion, a new interim 3,500 square foot facility that will orient visitors and provide interpretive and commemorative products;
     
2.
Widening of the Visitors Plaza around the Joseph Strauss statue to enable groups to gather more easily;
     
3.
Restriping of the parking lot to separate cars and tour buses and enhance public safety;
     
4.
Renovation of the interior of the Round House to allow for flexible multi-purpose uses after moving the retail operation to the new interim facility;
     
5.
Minor renovations of the Bridge Café; and,
     
6.
Provision of a unified and clear signage system for the Visitors Plaza.
    b.
Authorizes the General Manager to take necessary actions to facilitate this project;
   

with the understanding that construction will not proceed until necessary approvals from the National Park Service and any other legally required regulatory approvals are obtained.

Adopted

     
 
AYES (15): Directors Arnold, Boro, Campos, Chu, Cochran, Elsbernd, Moylan, Pahre, Rabbitt, Renée, Snyder and Stroeh; Second Vice President Grosboll; First Vice President Eddie; President Reilly
NOES (0): None
ABSENT (4): Directors Brown, Mar, Sobel and Theriault
   
UNFINISHED BUSINESS
   
16. There was no “Unfinished Business” to discuss.
 

 

NEW BUSINESS
   
17.
President Reilly announced that an unveiling of the new District logo will take place at the Round House immediately following the adjournment of this meeting, and that all are invited to attend.
   
COMMUNICATIONS
   
18.
A copy of Board Agenda Item No. 13, “Communications,” is available from the Office of the District Secretary and on the District’s web site.
   
ADJOURNMENT
   
19.
All business having been concluded, the meeting was adjourned at 10:45 a.m., in memory of Joyce Mary Wentz, Harry Bistrin, Frank S. Petersen, Madge Moran, Richard Ames, Allison Bayliss.
     
     

 

 

Respectfully submitted,

s/ Janet S. Tarantino
Secretary of the District