August 12, 2010

 

REPORT OF THE FINANCE-AUDITING COMMITTEE/

COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Finance-Auditing Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, August 12, 2010, at 10:10 a.m., Chair Stroeh presiding.

Committee Members Present (8): Chair Stroeh; Directors Cochran, Eddie, Elsbernd, Grosboll, Moylan and Sobel; President Boro (Ex Officio)
Committee Members Absent (1): Vice Chair Pahre
Other Directors Present (3): Directors Kerns, Newhouse Segal and Reilly

Committee of the Whole Members Present (11): Directors Cochran, Elsbernd, Grosboll, Kerns, Moylan, Newhouse Segal, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro (Ex Officio)

Committee of the Whole Members Absent (8): Directors Brown, Campos, Chu, Dufty, McGlashan, Pahre, Sanders and Snyder

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; District Secretary Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Administration and Development Z. Wayne Johnson; Public Relations Director Mary Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

     
1.

Approve Actions Relative to Receipt of Federal Funds from the Metropolitan Transportation Commission for the Final Design of the Golden Gate Bridge Physical Suicide Deterrent System Project

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith reported on staff’s recommendation for Committee’s concurrence with approval of actions relative to the receipt of $5 million of Federal Surface Transportation Program/Congestion Mitigation and Air Quality Improvement Program funds from the Metropolitan Transportation Commission (MTC) for the Final Design of the Golden Gate Bridge Physical Suicide Deterrent System Project.

The staff report stated that the Board of Directors, by Resolution No. 2010-15, at its meeting of February 12, 2010, certified the Final Environmental Impact Report (FEIR) for the Golden Gate Bridge Physical Suicide Deterrent System Project. The approved alternative, the Net, will be located approximately 20 feet below the sidewalk, and will extend out horizontally 20 feet from the Golden Gate Bridge. The staff report further stated that the MTC, by Resolution No. 3925 Revised, at its meeting of July 28, 2010, voted to provide $5 million to the District for the final design of the Project. A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

Staff recommended and the Committee concurred by motion made and seconded by Directors SOBEL/REILLY to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Finance-Auditing Committee recommends that the Board of Directors approve actions relative to the Final Design of the Golden Gate Bridge Physical Suicide Deterrent System Project, as follows:

  a.
Authorize acceptance of $5 million of Federal Surface Transportation Program/Congestion Mitigation and Air Quality Improvement Program funding from the Metropolitan Transportation Commission for the Final Design of the Golden Gate Bridge Physical Suicide Deterrent System Project (Project);
  b.
Add the Project to the FY 10/11 Bridge Division Capital Budget; and,
  c.

Authorize a budget increase in the FY 10/11 Bus Transit Division Operating Budget in the amount of $5 million, and subsequently authorize a budget transfer from the FY 10/11 Bus Transit Division Operating Budget to the FY 10/11 Bridge Division Capital Budget in the amount of $5 million.

Action by the Board at its meeting of August 13, 2010
Refer to Building and Operating Committee Meeting of August 12, 2010

     
  AYES (9): Chair Stroeh; Directors Cochran, Eddie, Kerns, Moylan, Newhouse Segal, Reilly and Sobel; President Boro (Ex Officio)
NOES (0): None
ABSENT (3): Vice Chair Pahre; Directors Elsbernd and Grosboll
     
2.

Authorize Execution of the Fifth Amendment to the Professional Services Agreement with GIRO, Inc., and Approve Other Actions Relative to Contract No. 97-BT-8, Purchase, Delivery, Installation and Support of Software Program for Golden Gate Transit Fixed Route Scheduling System

In a memorandum to Committee, Deputy General Manager/Bus Transit Division Teri Mantony, Deputy General Manager/Administration and Development Z. Wayne Johnson, Auditor-Controller Joseph Wire and General Manager Celia Kupersmith reported on staff’s recommendation to authorize the execution of the Fifth Amendment to the Professional Services Agreement (Agreement) with GIRO, Inc. (GIRO), relative to Contract No. 97-BT-8, Purchase, Delivery, Installation and Support of Software Program for Golden Gate Transit Fixed Route Scheduling System, and to authorize a budget transfer from the FY 10/11 Bridge Division Operating Budget to the FY 10/11 Bus Transit Division Operating Budget.

The staff report provided a brief history of the Agreement with GIRO. It stated that on November 20, 1997, the Board approved the HASTUS software system, to automate fixed route scheduling for the Bus Transit Division and to create optimized vehicle and crew schedules. Since that time, the District has upgraded and enhanced the system several times. On July 11, 2008, the Board approved the Fourth Amendment to Contract No. 97-BT-8, which restructured the multi-year upgrade agreement and provided upgrade of the system to V2009. While implementing V2009, staff identified several required system modifications. Staff now seeks to increase the scope of services with GIRO, Inc., to include required modifications to the HASTUS Scheduling, Dispatch, Timekeeping, and IFAS Interface systems. Staff requests a budget transfer of $178,630.00 from the FY 10/11 Bridge Division Operating Budget to the FY 10/11 Bus Transit Division Operating Budget, to fund the Fifth Amendment ($96,480.00), and to cover the costs of FY 10/11 HASTUS Maintenance and Support ($82,150.00).

[Directors Elsbernd and Grosboll arrived at this time.]

At the meeting, Ms. Mantony briefly summarized the staff report, noting that both an expanded scope of services and ongoing maintenance require the Board’s approval. She noted that maintenance costs have previously been paid from the Information Systems Budget, but will now be paid from the Bus Transit Division Operating Budget.

Discussion ensued, including the following comment:

  • Director Stroeh commented that he was a member of the Board of Directors in 1997 when the Professional Services Agreement with GIRO was first approved. He added that he felt the District was likely near finishing with the HASTUS system. In response, Ms. Mantony stated that technological changes and breakthroughs happen frequently, so that the system will always be a work in progress.

Staff recommended and the Committee concurred by motion made and seconded by Directors COCHRAN/EDDIE to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Finance-Auditing Committee recommends that the Board of Directors approve actions relative to Contract No. 97-BT-8, Purchase, Delivery, Installation and Support of Software Program for Golden Gate Transit Fixed Route Bus Scheduling System, as follows:

  a.
Authorize the General Manager to execute the Fifth Amendment to the Professional Services Agreement relative to Contract No. 97-BT-8, with GIRO, Inc., in an amount not to exceed $96,480.00, for HASTUS program modifications and training; and,
  b.

Authorize a budget transfer from the FY 10/11 Bridge Division Operating Budget to the FY 10/11 Bus Transit Division Operating Budget in the amount of $178,630.00, to fund the Fifth Amendment ($96,480.00), and to cover the costs of FY 10/11 HASTUS Maintenance and Support ($82,150.00).

Action by the Board at its meeting of August 13, 2010 – Resolution
NON-CONSENT CALENDAR

     
 

AYES (11): Chair Stroeh; Directors Cochran, Eddie, Grosboll, Elsbernd, Kerns, Moylan, Newhouse Segal, Reilly and Sobel; President Boro (Ex Officio)
NOES (0): None
ABSENT (1): Vice Chair Pahre

     
3.

Public Comment

There was no public comment.

     
4.

Adjournment

All business having been concluded, the meeting was adjourned at 10:18 a.m.

     
     
     

Respectfully submitted,

s/ J. Dietrich Stroeh, Chair
Finance-Auditing Committee