December 16, 2010

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, December 16, 2010, at 10:15 a.m., Chair Eddie presiding.

Committee Members Present (8): Chair Eddie; Vice Chair Moylan; Directors Cochran, McGlashan, Newhouse Segal, Reilly and Stroeh; President Boro (Ex Officio)
Committee Members Absent (0): None
Other Directors Present (3): Directors Elsbernd, Grosboll and Snyder

Committee of the Whole Members Present (11): Directors Cochran, Elsbernd, Grosboll, McGlashan, Moylan, Newhouse Segal, Snyder and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro (Ex Officio)
Committee of the Whole Members Absent (8): Directors Brown, Campos, Chu, Dufty, Kerns, Pahre, Sanders and Sobel

Staff Present: General Manager Denis Mulligan; District Engineer Ewa Bauer; Auditor-Controller Joseph Wire; Secretary of the District Janet Tarantino; Attorney David Miller; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James Swindler; Deputy General Manager/Administration and Development Z. Wayne Johnson; Public Affairs Director Mary Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

   
1.

Approve Actions Relative to the Award of Contract No. 2011-FT-8, Golden Gate Ferry Terminals Site Construction for Ticket Machines, to Valentine Corporation

In a memorandum to Committee, Budget and Programs Analysis Director Jennifer Mennucci, Supervising Engineer John Eberle, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s recommendation to authorize award of a contract to Valentine Corporation (Valentine), in the amount of $258,369.00, to prepare the District’s three ferry terminal sites for installation of electronic ticket vending machines (TVMs); and, approve all other related actions.

The staff report detailed the construction work to be completed, as well as the terms of the District’s Cooperative Agreement (Agreement) with the Metropolitan Transportation Commission (MTC). Pursuant to the Agreement, the MTC is to procure, on the District’s behalf, TVMs and associated hardware and software from Cubic Corporation, dba Cubic Transportation Systems (Cubic), for use as part of the regional ClipperSM Program. The staff report stated that, under the Agreement, the District is to pay the MTC for provision and installation, by Cubic, of twelve TVMs and all associated software and hardware necessary to operate the TVMs at the District’s ferry terminals. The Agreement also provides for payment to the MTC for direct costs associated with the administration of the MTC’s contract with Cubic. The staff report noted that permits from the San Francisco Bay Conservation and Development Commission (BCDC) are pending.

The staff report stated that Contract No. 2011-FT-8, Golden Gate Ferry Terminals Site Construction for Ticket Machines, was advertised on November 2, 2010, and four bids were received, opened and publicly read by the Secretary of the District. Staff determined that the lowest bidder, Valentine, is responsive and responsible. The DBE Program Administrator has determined that Valentine has complied with the Disadvantaged Business Enterprise (DBE) requirements applicable to the Contract and that, at this time, a 38.7% DBE participation is anticipated during the performance of this Contract. A copy of the staff report is available in the Office of the District Secretary and on the District’s web site.

At the meeting, Ms. Bauer briefly summarized the staff report.

Discussion ensued, including the following comments and inquiries:

  • Director Stroeh inquired as to when final permits from the San Francisco BCDC could be expected. In response, Ms. Bauer stated that the permits are hoped to be received before December 25, 2010.
  • Director Grosboll made the following comment and inquiry:
    • He commented that District staff and the contractor deserve compliments for the high degree of DBE participation.
    • He inquired as to the creditability of Valentine. In response, Mr. Mulligan stated that the company is creditable and that the District has had previous experience with the company on several past projects. He noted that Mr. Valentine worked for the contractors on the 1950s wind retrofit of the Golden Gate Bridge.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MOYLAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors approve actions relative to the award of Contract No. 2011-FT-8, Golden Gate Ferry Terminals Site Construction for Ticket Machines, as follows:

  a.
Authorize award of Contract No. 2011-FT-8, to Valentine Corporation, San Rafael, CA, in the amount of $258,369.00, contingent upon receiving permits from the San Francisco Bay Conservation and Development Commission; and,
  b.

Establish a Contingency Fund in the amount of $25,836.00;

 

with the understanding that requisite funds are available in the FY 10/11 Ferry Transit Division Capital Budget.

Action by the Board at its meeting of December 17, 2010 – Resolution
NON-CONSENT CALENDAR

   
  AYES (11): Chair Eddie; Vice Chair Moylan; Directors Cochran, Elsbernd, Grosboll, McGlashan, Newhouse Segal, Reilly, Snyder and Stroeh; President Boro (Ex Officio)
NOES (0): None
   
2.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee was provided with copies of the following agenda items and staff reports:

  • November 18, 2010, SMART Citizens Oversight Committee Meeting Full Agenda Packet; and,
  • December 8, 2010 Notice of Cancellation of SMART Operations Committee Meeting.

Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

At the meeting, Chair Eddie provided a brief report on the activities of SMART. He reported that railroad cars were ordered from Japanese providers, but will be built in Sacramento. He stated that plans were reviewed, but additional review will be required. He noted that the system is planned to be operational starting in 2017.

President Boro stated that having had a preferred alternative clearly defined was a benefit to SMART. He noted that both Sonoma County and Marin County have vested interests in the proposed railroad, but have conducted meetings in a very cooperative manner. He stated that, while the entire line, as originally conceived, cannot be built with available funds, agreement has been reached for the line to run from Santa Rosa to downtown San Rafael. In addition, the Cal Park Tunnel (Tunnel), a 1.1-mile rail/bicycle/pedestrian tunnel, opened recently. He stated that between 300 and 500 people attended the opening, adding that the Tunnel is an excellent connector between the cities of Larkspur and San Rafael, which significantly reduces the length of time required to cycle between the two locations.

Director McGlashan added that the MTC has done an excellent job working with SMART staff, and has brought to SMART much analysis, including better projections, as well as cost review and peer review. He noted that projected costs may have been understated by approximately $50 million; however, projected revenues would also have been understated by approximately the same amount. He stated his hope that the increased accuracy would help restore the confidence of the public and others in the financial projections. He stated that the MTC and SMART staff are working well together.

Discussion ensued, including the following comments and inquiries:

• Director Reilly inquired as to whether some rail stops remain to be determined. In response, President Boro stated that the original concept included thirteen stations, but revenue is insufficient to complete all thirteen. For that reason, agreement has been reached to build the railroad line between Santa Rosa and downtown San Rafael.

• Director Newhouse Segal inquired as to the regional effects of the new rail line and whether, new housing development in the station areas might affect San Francisco’s housing market. In response, President Boro stated that, because each region has its own housing market, any major effect on San Francisco’s housing market from the availability of more commuter options or new housing development in the North Bay would be unlikely.

• Director Snyder commented that coordination of the railroad commuter schedule, with the schedules of other public transportation in the area, would help improve its usefulness to the greatest number of commuters. In response, Director McGlashan stated that many complicated issues must be resolved before scheduling can be done. He added that public/private partnerships may be an option that could lead to exciting improvements.

• Director Cochran inquired as to whether work is currently taking place on the C. Paul Bettini Transportation Center. In response, Director McGlashan stated that tentative plans are in place, but are not yet complete. Design work can begin at this time; however, future plans must be confirmed.

Action by the Board – None Required

   
3.

Status Report on Engineering Projects

In a memorandum to Committee, District Engineer Ewa Bauer and General Manager Denis Mulligan reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

   
4.

Public Comment

There was no public comment.

   
5.

Adjournment

All business having been concluded, the meeting was adjourned at 10:35 a.m.

   
   

 

Respectfully submitted,

s/ James C. Eddie, Chair
Building and Operating Committee