June 24, 2010

 

REPORT OF THE BUILDING AND OPERATING COMMITTEE

 

Honorable Board of Directors
Golden Gate Bridge, Highway
  and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee was held in the Board Room, Administration Building, Toll Plaza, San Francisco, CA, on Thursday, June 24, 2010, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (5): Chair Eddie; Directors Cochran, McGlashan, Reilly and Stroeh
Chair Eddie appointed Director Kerns a Pro-Tem Member for this meeting only.
Committee Members Absent (3): Vice Chair Moylan; Director Newhouse Segal; President Boro (Ex Officio)
Other Directors Present (3): Directors Kerns, Pahre and Sobel

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Ferry Transit Division James P. Swindler; Deputy General Manager/Administration and Development Z. Wayne Johnson; Risk Management and Safety Director William L. Stafford; Communications Systems Project Manager David Cruise; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

   
1.

Approve Actions Relative to the Execution of a Professional Services Agreement with Erler & Kalinowski, Inc., Regarding Request for Proposals No. 2010-B-2, Lead Cleanup Phase II Feasibility Study, Remedial Action Plan and Construction Drawings for Golden Gate Bridge North and South Approaches

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on staff’s recommendation to approve actions relative to the execution of a Professional Services Agreement (PSA) with Erler & Kalinowski, Inc. (EKI) regarding Request for Proposals (RFP) No. 2010-B-2, Lead Cleanup Phase II Feasibility Study, Remedial Action Plan and Construction Drawings for Golden Gate Bridge North and South Approaches, as outlined in the staff report.

The staff report stated that in April 1996, the Golden Gate Bridge, Highway and Transportation District (District) and the California Department of Toxic Substances Control executed a Voluntary Cleanup Agreement (VCA) for the cleanup of lead contaminated soils and materials located on the lands around the Golden Gate Bridge. The District developed a Lead Cleanup Program under the VCA which separated the work into two phases. Phase I of the cleanup program targeted only those lands that were to be directly utilized for the seismic retrofit construction activities at the north and south approaches of the Golden Gate Bridge. In 1999, the District completed the Phase I work. Phase II of the cleanup program is intended to address the evaluation and cleanup of the remaining portions of land at the north and south approaches of the Golden Gate Bridge that are impacted by lead contaminated soils. The staff report stated that, on October 20, 2009, the District issued an RFP to environmental remediation consultants to provide support services for preparing a feasibility study of cleanup alternatives, preparing a remedial action plan and environmental documentation, designing and preparing construction drawings and technical specifications, and providing technical support for the implementation of the Phase II cleanup activities. By the due date of December 1, 2009, seven proposals had been received.

The staff report provided details regarding the make-up of the selection committee and the evaluation criteria used. The four top ranked consultant firms were invited to an interview, at which each company presented its team and proposal to the selection committee. Following the interviews, the selection committee evaluated and ranked the four consultant firms in accordance with the RFP selection criteria, and checked references of the personnel proposed by the consultant firms. The selection committee agreed that the top-ranked consultant, Erler & Kalinowski, Inc., was best qualified to perform the required services, and the District Engineer concurred. A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

[Directors Reilly and Sobel arrived at this time.]

At the meeting, Mr. Mulligan summarized the staff report, noting that with approval of this item, the District will be at a juncture to prepare the remedial action plan.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/McGLASHAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors approve actions relative to Request For Proposals No. 2010-B-2, Lead Cleanup Phase II Feasibility Study, Remedial Action Plan and Construction Drawings for Golden Gate Bridge North and South Approaches, as follows:

  a. Authorizes the execution of a Professional Services Agreement with Erler & Kalinowski, Inc., Burlingame, CA, in an amount not to exceed $980,057.00; and,
  b. Authorizes a Contingency Fund in the amount of $98,000.00;
 

with the understanding that requisite funds are available in the FY 10/11 Bridge Division Operating Budget.

Action by the Board at its meeting of June 25, 2010 – Resolution

NON-CONSENT CALENDAR

AYES (11): Chair Eddie; Directors Cochran, Kerns, McGlashan, Pahre, Reilly, Sobel and Stroeh;
NOES (0): None
ABSENT (3): Directors Moylan and Newhouse Segal; President Boro (Ex Officio)

   
2.

Authorize Execution of the First Amendment to Contract No. 2008-MD-1, Advanced Communications and Information System, with GE Transportation Global Signaling for Microwave Network Improvements

In a memorandum to Committee, Communications Systems Project Manager David Cruise, Deputy General Manager/Administration and Development Z. Wayne Johnson and General Manager Celia Kupersmith reported on staff’s recommendation to authorize the General Manager to execute the First Amendment to Contract No. 2008-MD-1, Advanced Communications and Information System (ACIS), with GE Transportation Global Signaling (GETGS), for necessary microwave network improvements to support the new ACIS.

The staff report stated that the District owns and maintains a Microwave Radio Network, in service since the early 1970’s, which supports District communications services between its various facilities. In 2001, it was converted from analog to digital configuration. However, the current network has technical issues that result in it not being operationally acceptable for the new ACIS system. The staff report stated that the most efficient and cost-effective method to resolve these issues is replacement of existing radios and re-use of existing antennas and waveguides as much as possible. Consistent with its original proposal, GETGS has submitted a proposal for the additional work, using the existing radio manufacturer, Aviat, as its subcontractor. The total cost to purchase and install the necessary equipment, including GETGS’ supervision and project management fees, is $650,291.00. This price is less than what was budgeted for the upgrade and approved by the Board in November, 2008. Aviat has confirmed that it is offering a government discount on all its pricing that is less than its list price. The staff report stated that the GETGS proposal includes a 10% charge for project management and oversight, considerably less than the industry standard of 15-25% for integration work of this nature.

The staff report stated that the ACIS project is included in the FY 09/10 Bus Transit Division Capital Budget at a total cost of $19,377,500.00, and is funded with $14,671,912.00 Federal Transit Administration (FTA) grant funds (76%); $2,407,464.00 State I-Bond grant funds (12%); $1,605,000.00 Regional Measure 2 grant funds (8%); and, $693,124.00 District funds (4%). A copy of the staff report is available from the Office of the District Secretary and on the District’s web site.

At the meeting, Mr. Johnson briefly summarized the staff report and stated that the proposed project will bring the microwave system up-to-date at a total cost that is less than the amount the District budgeted for this work.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/COCHRAN to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize execution of the First Amendment to Contract No. 2008-MD-1, Advanced Communications and Information System (ACIS), with GE Transportation Global Signaling, for necessary microwave network improvements to support the new ACIS; with the understanding that requisite funds are available in the FY 09/10 Bus Transit Division Capital Budget.

Action by the Board at its meeting of June 25, 2010 – Resolution
NON-CONSENT CALENDAR

AYES (11): Chair Eddie; Directors Cochran, Kerns, McGlashan, Pahre, Reilly, Sobel and Stroeh;
NOES (0): None
ABSENT (3): Directors Moylan and Newhouse Segal; President Boro (Ex Officio)

   
3.

Status Report from District Appointees on Sonoma-Marin Area Rail Transit (SMART) Board

The Committee was provided with a copy of the agenda items and staff reports for the June 1, 2010, Announcement of Green Policy; June 2, 2010, SMART Real Estate and Project Development Committee Meeting Agenda; June 2, 2010, SMART Executive Committee Meeting Agenda; June 9, 2010, SMART Operations Committee Meeting Cancellation Notice; June 16, 2010, SMART District Board Meeting; and, June 16, 2010, SMART District Board Meeting. Copies of these items are available in the Office of the District Secretary, as well as on the District’s web site.

The following District Directors, who are also members of the SMART Board of Directors (SMART Board), made the following statements:

  • Director Eddie reported that re-study of the station at Guerneville Road is in process. He stated that a decision is expected to be made in September regarding whether that station, or the Jennings station, will be used. He stated that a Request for Proposals has been issued for weed abatement on the rail lines. He noted that the SMART budget document shows all the projects that have come before that Board for approval.
  • Director Pahre stated that the Chief Financial Officer of SMART has resigned and that applications have been received from individuals interested in assuming that position. She mentioned that the Auditor-Controller Joseph Wire is a panelist on the Selection Committee.

Action by the Board – None Required

   
4.

Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects. A copy of the report is available in the Office of the District Secretary and on the District’s web site.

Action by the Board – None Required

   
5.

Public Comment

There was no public comment.

   
6.

Adjournment

All business having been concluded, the meeting was adjourned at 10:10 a.m.

   


Respectfully submitted,

s/ James C. Eddie, Chair
Building and Operating Committee