13-2010

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

JULY 9, 2010

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Golden Gate Bridge Toll Plaza, San Francisco, CA, on Friday, July 9, 2010, at 10:00 a.m., President Boro presiding.

ROLL CALL

Directors Present (12): Directors Brown, Chu, Cochran, Elsbernd, Newhouse Segal, Pahre, Sanders, Snyder and Sobel; Second Vice President Eddie; First Vice President Reilly; President Boro

Directors Absent (7): Directors Campos, Dufty, Grosboll, Kerns, McGlashan, Moylan and Stroeh

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Procurement and Retail Operations Director/Acting Auditor-Controller Lori Murray; District Secretary Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James P. Swindler; Deputy General Manager/Administration and Development Z. Wayne Johnson; Operating Engineers and Ironworkers Superintendent Phillip Chaney; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Lona Franklin

Visitors Present: None

PLEDGE OF ALLEGIANCE

Director Sanders led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment.

CONSENT CALENDAR

Directors BROWN/COCHRAN moved and seconded to approve the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (12): Directors Brown, Chu, Cochran, Elsbernd, Newhouse Segal, Pahre, Sanders, Snyder and Sobel; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (7): Directors Campos, Dufty, Grosboll, Kerns, McGlashan, Moylan and Stroeh

 

     
1. Approve the Minutes of the Following Meetings
     
  a. Building and Operating Committee/Committee of the Whole of June 24, 2010;
  b. Finance-Auditing Committee/Committee of the Whole of June 24, 2010; and,
  c.

Regular Meeting of the Board of Directors of June 25, 2010.

Carried

     
2. Denial of Claims
     
  a.

Insufficient Claim of Tran Ngoc Do

Carried

  b.

Claim of Latoya Jernigan

Carried

  c.

Claim of Adam Palma Miller

Carried

  d.

Subrogation Claim of Progressive Choice Insurance Company (Insured: Natasha Wallace)

Carried

     
3.

Ratify Actions by the Auditor-Controller

Resolution No. 2010-063 (Finance-Auditing Committee/Committee of the Whole, June 24, 2010) ratifies actions taken by the Auditor-Controller, as follows:

     
  a.
The Board of Directors ratifies commitments and/or expenditures totaling $20,000.00 for the period May 1, 2010, through May 31, 2010.
  b.
Ratifies investments made by the Auditor-Controller during the period May 18, 2010, through June 14, 2010, as follows:
     
Security

Purchase

Date

Maturity

Date

Original

Cost

Percent

Yield

Credit Agri. North America
Commercial Paper
5/19/2010
08/16/2010
5,124,657.51
0.50
     
  c.
Authorizes the Auditor-Controller to re-invest, within the established policy of the Board of Directors, investments maturing between June 15, 2010, and July 12, 2010, as well as the investment of all other funds not required to cover expenditures that may become available; and,
     
 

d.

Accepts the Investment Report for May 2010, as prepared by PFM.

Adopted

     
GENERAL MANAGER’S REPORT
     
4.

Presentation of Employee of the Month Award to Phillip Chaney, Operating Engineers and Ironworkers Superintendent, Bridge Division

President Boro presented the Employee of the Month Award to Operating Engineers and Ironworkers Superintendent Phillip Chaney, and expressed his congratulations on behalf of the Board of Directors.

     
ATTORNEY’S REPORT
     
5.
Attorney David J. Miller reported that all items contained in the Attorney’s Report are informational. Mr. Miller also reported that, as recommended by the Finance-Auditing Committee at its meeting of July 9, 2010, there would be no need to hold a closed session on Agenda Item No. 6.B., a security-related matter. Attorney Miller further reported that the Closed Session item listed on the Agenda as Item No. 10.A. will be held just prior to the conclusion of this meeting to discuss a Public Employee Appointment, for the position of General Manager, pursuant to Government Code Section 54957(b)(1).
     
ENGINEER’S REPORT
     
6.

District Engineer Denis Mulligan reported that all items contained in the Engineer’s Report are informational.

At the meeting, Mr. Mulligan reported that, on July 14, 2010, the Metropolitan Transportation Commission (MTC) will hold a Programming and Allocations Committee (MTC Committee) meeting. Discussion will take place regarding a $5 million grant to the District for the final design of the Golden Gate Bridge Suicide Barrier (Suicide Barrier). Should that item be approved by the MTC Committee, the full Board of MTC will take action at its meeting of July 28, 2010. Should MTC’s decision be favorable, District staff will present an item to the District Board in August 2010 requesting a budget amendment and approval to release a request for proposals for the final design and preparation of construction specifications for the Suicide Barrier.

Discussion ensued, including the following comments and inquiries:

  • Director Reilly inquired as to the current status of the Doyle Drive Reconstruction Project (Doyle Drive). In response, Mr. Mulligan stated that District staff has voiced concerns to the California Department of Transportation (Caltrans) regarding traffic management, which has resulted in the scheduling of a meeting between District staff and Caltrans staff during the week of July 12 through 16, 2010. He stated that the public are concerned about weekend traffic levels, road closures and re-routing of traffic. District staff will attempt to facilitate solutions. Mr. Witt added that the District is responding to public concerns regarding traffic across the Bridge by making adjustments on a day to day basis.
  • President Boro commented that members of the public do not differentiate between California Department of Transportation (Caltrans) and the District. He directed staff to prepare, for his signature, a letter to Caltrans specifying that Caltrans must use every measure at its disposal to respond adequately to the public’s concerns.
  • Director Elsbernd commented that a status report on Doyle Drive should be routinely agendized for discussion at future Board meetings. In response, Ms. Kupersmith stated that the District Secretary’s Office will include a Doyle Drive status report on future Board agendas for the duration of the Doyle Drive Project.
     
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE OF JULY 9, 2010
     
7.

Authorize Award of Contract No. 2011-MD-1, Armored Carrier Collection Services, to Brink’s, Inc., and Related Actions

Directors PAHRE/COCHRAN
Resolution No. 2010-064
approves actions relative to the award of Contract No. 2011-MD-1, as follows:

  a.
Authorize award of Contract No. 2011-MD-1, to Brink’s U.S., a division of Brink’s, Inc. (Brink’s), in an estimated amount of $225,000.00, for a three-year term, effective August 1, 2010, plus two one-year options subject to an annual increase of up to five percent for the first option year and three and one-half percent the second option year, based upon a documented increase in the Contractor’s costs, subject to negotiation of final terms and conditions by the General Manager;
  b.
Authorize the establishment of a Contingency Fund in the amount of $30,000.00;
  c.
Authorize the General Manager to approve amendments to Contract No. 2011-MD-1 up to the maximum of the available Contingency Fund;
  d.
Eliminate two Vault Officer positions in the District Division, at a salary range of $51,210.00 to $56,867.00, plus fringe benefits, targeted for October 1, 2010; and,
  e.
Amend the Table of Organization accordingly;
 

with the understanding that requisite funds are available in the FY 10/11 Bridge, Bus Transit, Ferry Transit and District Divisions’ Operating Budgets, and that requisite funds will be included in the subsequent fiscal years accordingly.

Adopted

AYES (12): Directors Brown, Chu, Cochran, Elsbernd, Newhouse Segal, Pahre, Sanders, Snyder and Sobel; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (7): Directors Campos, Dufty, Grosboll, Kerns, McGlashan, Moylan and Stroeh

     
SPECIAL ORDER OF BUSINESS
     
8.

Closed Session

Attorney David Miller, at the request of President Boro, stated that the Board of Directors would convene in closed session, pursuant to Government Code Section 54957(b)(1), to discuss a public employee appointment of General Manager of the District, listed on the Agenda as Item No. 10.A.

After closed session, President Boro called the meeting to order in open session with a quorum present. Attorney Miller reported that the Board of Directors had met in closed session, as permitted by the Brown Act, to discuss the public employee appointment of General Manager of the District. He stated that appointment of the public employee will be agendized for the August 13, 2010 Board meeting.

     

ADJOURNMENT

     
9.
All business having been concluded, the meeting was adjourned at 10:55 a.m., in memory of Donald DeLutis, Eldred Briscoe Hansard, Gertrude Garrison, Mario Oneto and Deborah Burrell.
     

 

Respectfully submitted,
s/ Janet S. Tarantino
Secretary of the District