6-2010

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

MARCH 26, 2010

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, March 26, 2010, at 10:00 a.m., President Boro presiding.

ROLL CALL

Directors Present (17): Directors Brown, Campos, Chu, Cochran, Dufty, Elsbernd, Grosboll, Moylan, Newhouse Segal, Pahre, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro

Directors Absent (2): Directors Kerns and McGlashan

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Transit Division Teri W. Mantony; Deputy General Manager/Ferry Transit Division James P. Swindler; Deputy General Manager/Administration and Development Z. Wayne Johnson; Procurement and Retail Operations Director and Acting Auditor-Controller Lori Murray; Public Affairs Director Mary C. Currie; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Patsy Whala

Visitors Present: None

PLEDGE OF ALLEGIANCE

Director Gerald D. Cochran led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

There was no public comment.

CONSENT CALENDAR

Directors STROEH/BROWN moved approval of the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (15): Directors Brown, Cochran, Dufty, Elsbernd, Grosboll, Moylan, Newhouse Segal, Pahre, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro

NOES (0): None

ABSENT (4): Directors Campos, Chu, Kerns and McGlashan

 

   
1. Approve the Minutes of the Following Meetings:
   
  a. Transportation Committee/Committee of the Whole of March 11, 2010;
  b. Finance-Auditing Committee/Committee of the Whole of March 11, 2010;
  c. Rules, Policy and Industrial Relations Committee/Committee of the Whole of March 12, 2010; and,
  d.

Regular Meeting of the Board of Directors of March 12, 2010.

Carried

     
2. Denial of Claims
     
  a.

Claim of Raymond Messier

Carried

  b. Claim of Nora Rentas

Carried

  c. Amended Subrogation Claim of Progressive Choice Insurance Company (Insured: Rane M. Del Rosario)

Carried

  d. Claim of Guy Gene Walker

Carried

  e. Amended Subrogation Claim of Travelers Insurance (Insured: Jae Y. Yi)

Carried

  f. Claim of Moonshadow 1928, LLC

Carried

  g. Claim of Meghan Jennifer DyFoon

Carried

   
GENERAL MANAGER'S REPORT
   
3.

General Manager Celia Kupersmith reported that all items contained in the General Manager’s report were informational. In addition, Ms. Kupersmith stated that it has become clear that it would be in the best interest of the District to suspend the Request for Statements of Qualifications (RFQ) No. 2010-B-6, Develop and Implement a Program to Enhance the Golden Gate Bridge Visitor Experience (Visitor Experience Project). Ms. Kupersmith explained that staff commenced a feasibility analysis to evaluate the practicality of undertaking critical Bridge projects while at the same time proceeding with a program involving enhanced physical access to the Bridge structure. As staff reviewed the proposals and understood more clearly what would be needed to carry out their ideas, the more apparent it became that the potential for conflicts with two major upcoming projects was high. There will be continuous, challenging work on the Bridge for the next three to four years associated with the Main Cable Recoating Project and the final phase (Phase 3A and 3B) of Seismic Retrofit Project. This work includes sidewalk segment closures, complete replacement of sections of the Bridge roadway deck, and complicated overhead work on the main cables and Bridge towers. Based on this feasibility analysis, the original RFQ process has now been suspended. According to Ms. Kupersmith, the highest priority and greatest responsibility is to maintain the structural integrity of the Bridge and the District cannot compromise the completion of the Seismic Retrofit Project and the Main Cable Recoating Project with an additional project on the Bridge structure at the same time. The scope and timing of the initiative will be reconsidered and brought back to the District Board of Directors later this year. She reported that with the concurrence of the Board President and First Vice President, the original concept of behind-the-scenes tours is not moving forward at this time and the focus will shift to developing concepts for expanded visitor facilities and services in the south east visitor area.

Discussion ensued, including the following inquiry:

  • Director Snyder inquired as to whether the change for RFQ No. 2010-B-6 would affect the 10-Year Financial Plan (Plan). In response, Ms. Kupersmith stated that since staff had projected the District receiving revenue from the Visitor Experience Project within three to five years, this change could have an impact on the Plan if savings are not realized in other areas or additional revenue not found elsewhere. She noted that the adopted Plan anticipated that not all initiatives would be implemented as originally envisioned given the general nature of the Plan.
   
4.

Presentation of Thirty-Year Service Award to Mario Territo, Operating Engineer, Bridge Division

President Boro presented a Thirty-Year Service Award to Mario Territo, Operating Engineer, Bridge Division, and expressed his congratulations on behalf of the Board of Directors.

   

5.

Presentation of Twenty-Five Year Service Award to Terry W. Roberson, Pusher Ironworker, Bridge Division

President Boro presented a Twenty-Five Year Service Award to Terry W. Roberson, Pusher Ironworker, Bridge Division, and expressed his congratulations on behalf of the Board of Directors.

   
6.

Presentation of Twenty-Year Service Award to Dawnette A. Reed, Bridge Officer, Bridge Division

President Boro presented a Twenty-Year Service Award to Dawnette A. Reed, Bridge Officer, Bridge Division, and expressed his congratulations on behalf of the Board of Directors.

   
7.

Presentation of Twenty-Year Service Award to Jeffrey W. Atkins, Bus Operator, Bus Transit Division

President Boro presented a Twenty-Year Service Award to Jeffrey W. Atkins, Bus Operator, Bus Transit Division, and expressed his congratulations on behalf of the Board of Directors.

   
8.

Presentation of Twenty-Year Service Award to Fred Bauer, Bus Operator, Bus Transit Division

President Boro presented a Twenty-Year Service Award to Fred Bauer, Bus Operator, Bus Transit Division, and expressed his congratulations on behalf of the Board of Directors.

   
9.

Presentation of Twenty-Year Service Award to Robert P. Gaviola, Bus Operator, Bus Transit Division


President Boro presented a Twenty-Year Service Award to Robert P. Gaviola, Bus Operator, Bus Transit Division, and expressed his congratulations on behalf of the Board of Directors.

   
10.

Presentation of Twenty-Year Service Award to LaVerna J. Griffin, Transportation Supervisor, Bus Transit Division

President Boro presented a Twenty-Year Service Award to LaVerna J. Griffin, Transportation Supervisor, Bus Transit Division, and expressed his congratulations on behalf of the Board of Directors.

   
ATTORNEY’S REPORT
   
11. Attorney David Miller reported that all items contained in the Attorney’s Report were informational. Mr. Miller also reported that a closed session would be held just prior to the conclusion of the meeting to discuss a matter of pending litigation, listed on the Agenda as follows: Item No. 6.B.1., “John and Millicent Rutherford vs. Golden Gate Bridge, Highway and Transportation District.”
   
ENGINEER’S REPORT
   
12. District Engineer Denis Mulligan reported that all items contained in the Engineer’s Report were informational.
   
REPORT OF THE BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF MARCH 25, 2010
   
13.

Authorize Award of Contract No. 2010-BT-8, Lease of Bus Tires, to The Goodyear Tire & Rubber Company

Directors EDDIE/MOYLAN
Resolution No. 2010-025
authorizes the award of Contract No. 2010-BT-8, Lease of Bus Tires, to The Goodyear Tire & Rubber Company, Akron, OH, in an amount not to exceed $1,965,942.06, for a five-year term, commencing April 1, 2010, to provide leased bus tires, including tire service personnel and wheel refurbishment, for the District’s bus fleet; with the understanding that requisite funds are available in the FY 09/10 Bus Transit Division Operating Budget for the first three months of the Contract, and that requisite funds will be included in the subsequent fiscal years accordingly.

Adopted

AYES (17): Directors Brown, Campos, Chu, Cochran, Dufty, Elsbernd, Grosboll, Moylan, Newhouse Segal, Pahre, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (2): Directors Kerns and McGlashan

   
14.

Approve Actions Relative to the Award of Contract No. 2010-FT-1, Refurbishment of the M.V. Napa and the M.V. Chinook Ferries, to Ice Floe, LLC, dba Nichols Brothers Boat Builders

Directors EDDIE/STROEH

Resolution No. 2010-026 approves actions relative to the award of Contract No. 2010-FT-1, Refurbishment of the M.V. Napa and the M.V. Chinook Ferries, as follows:

  a.
Authorize the award of Contract No. 2010-FT-1 to Ice Floe, LLC, dba Nichols Brothers Boat Builders, Freeland, WA, in the amount of $6,910,536;
  b.
Establish a contingency fund in the amount of $414,632.00, to cover anticipated sales tax, delivery costs and any unanticipated items that may be discovered once work commences;
  c.
Authorize payment of an amount not to exceed $200,000.00, for reimbursement of vessel delivery costs and payment of an amount not to exceed $200,000.00 for potential sales tax, consistent with bid specifications;
  d.
Authorize the General Manager to approve change orders to Contract No. 2010-FT-1, up to the maximum of the available contract contingency, with the understanding that any individual change order exceeding $100,000.00 requires the concurrence of the President of the Board and the Chair of the Building and Operating Committee; and,
  e.
Approve the renaming of the M.V. Chinook to the M.V. Golden Gate;
 

with the understanding that requisite funds are available in the FY 09/10 Ferry Transit Division Capital Budget.

Adopted

AYES (17): Directors Brown, Campos, Chu, Cochran, Dufty, Elsbernd, Grosboll, Moylan, Newhouse Segal, Pahre, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (2): Directors Kerns and McGlashan

   
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF MARCH 25, 2010
   
15.

Authorize Concurrence of the Bay Area Toll Authority’s Change Order Award for Modified FasTrak® Regional Customer Service Center Back Office

Directors STROEH/COCHRAN
Resolution No. 2010-027
approves concurrence of the Bay Area Toll Authority’s execution of a Change Order to the contract with Affiliated Computer Services, Inc., for expanded functionality of the back office system of the FasTrak® Regional Customer Service Center.

Adopted

AYES (17): Directors Brown, Campos, Chu, Cochran, Dufty, Elsbernd, Grosboll, Moylan, Newhouse Segal, Pahre, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (2): Directors Kerns and McGlashan

   
CLOSED SESSION
   
16.

Attorney’s Report

Attorney David Miller, at the request of President Boro, stated that the Board of Directors would convene in closed session to discuss two matters, listed on the Agenda as stated above.

After closed session, President Boro called the meeting to order in open session with a quorum present. Attorney Miller reported that the Board of Directors met in closed session, as permitted by the Brown Act, to hear a report from legal counsel with regard to the matter listed in Item No. 11 above. Mr. Miller reported that the Board unanimously provided settlement authority for disposition of this matter.

   
ADJOURNMENT
   
17.
All business having been concluded, the meeting was adjourned at 10:45 a.m., in the memory of Herman Whitelaw, John Richard Kalayjian, Frieda P. Griggs, Virginia Tynan and Tom Casey.
   

 

Respectfully submitted,

/s/ Janet S. Tarantino
Secretary of the District