14-2009

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

SEPTEMBER 11, 2009

 

The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, September 11, 2009, at 10:00 a.m., President Boro presiding.

ROLL CALL

Directors Present (14): Directors Brown, Cochran, Dufty, Grosboll, Kerns, Moylan, Newhouse Segal, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro

Directors Absent (5): Directors Campos, Chu, Elsbernd, McGlashan and Pahre

Staff Present: General Manager Celia G. Kupersmith; Attorney David J. Miller; Attorney Kim Manolius; Attorney Julie Veit; Acting District Engineer Ewa Bauer; Secretary of the District Janet S. Tarantino; Deputy General Manager/Bus Transit Division Teri Mantony; Deputy General Manager/Ferry Transit Division James P. Swindler; Public Affairs Director Mary Currie; Director of Planning Alan R. Zahradnik; Acting Executive Assistant to the General Manager Sonia Pedlar; Senior Civil Engineer Jeffrey Lee; Senior Civil Engineer David Lynch; Assistant Clerk of the Board Lona Franklin

Visitors Present: Lee Saage, Deputy Director Capital Projects San Francisco County Transportation Authority; Dennis Turchon, Principal Construction Manager, Caltrans; Steve O’Keefe, IFPTE Local 21; Norman Rolfe, San Francisco Tomorrow; Dr. Herbert Korckoff, Resident of Marin, CA; Gerald Cauthen, Resident of Alameda, CA; Jerry Grace, Resident of San Lorenzo, CA; David Schonbrunn, Transdef

PLEDGE OF ALLEGIANCE

Director Michael Kerns led the Board of Directors in the Pledge of Allegiance to the Flag.

PUBLIC COMMENT

Steve O’Keefe, IFPTE Local 21, representing professional and technical engineers, urged support for fair treatment for professional staff. He stated his appreciation that agreement was reached between the District and the Union Coalition in which Local 21 participated, but requested resolution of issues that had reached impasse in side table negotiations. He urged the District to correct these matters and provide fair treatment for employees.

Jeffrey Lee, District Senior Civil Engineer/President, Local 21, stated he is speaking on behalf of members and expressed concern about the current side table negotiations. He stated that impasse letters were sent to the Board outlining outstanding proposals. He stated that an appropriate forum for expression of membership concerns was unavailable. He stated that District engineers desire that their salaries stay abreast of non-District engineers and request salary adjustment.

David Lynch, District Senior Civil Engineer/Local 21, stated that the District does not treat engineers on its staff as professionals and that response to requests for change have been postponed. He stated that impasse has been reached on matters of equity. He concluded that the Union wishes this issue to be addressed during this negotiation by a District commitment to alleviate obvious inequity issues.

David Schonbrunn, Transdef, stated he wrote a letter to the District in July 2009, but has not yet received a response. He expressed concern about a Golden Gate Transit Route 10 schedule change, stating that he waited for a Route 10 bus on three different occasions without success. He indicated that posting notices within buses to alert those who do not ride regularly was necessary and urged staff to respond to his letter.

CONSENT CALENDAR

       
1.

Directors STROEH/EDDIE moved approval of the Consent Calendar. All items were approved by the following vote of the Board of Directors:

AYES (14): Directors Brown, Cochran, Dufty, Grosboll, Kerns, Moylan, Newhouse Segal, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (5): Directors Campos, Chu, Elsbernd, McGlashan and Pahre

       
2. Approve the Minutes of the Following Meetings:
       
  a.
Finance-Auditing Committee/Committee of the Whole of July 10, 2009, June 25, 2009 and June 11, 2009;
  b.
Building and Operating Committee/Committee of the Whole of August 13, 2009; July 23, 2009 and June 25, 2009;
  c.
Rules, Policy and Industrial Relations Committee of June 12, 2009; and,
  d.

Board of Directors meeting of July 24, 2009 and June 26, 2009.

Carried

       
3. Denial of Claims
       
  a.

Claim of Marisa E. Fernandez

Carried

  b.

Claim of Kelly Reyes

Carried

       
GENERAL MANAGER'S REPORT
       
4.

Announcements

Ms. Kupersmith informed the Board that Executive Assistant to the General Manager Amorette Ko had a baby son who was named Cody Aiden Wong, and that Amorette and baby Cody are doing well.

Ms. Kupersmith introduced David Rzepinski, General Manager of Marin Transit. She stated Marin Transit is a key partner, and that the District provides services under contract to Marin Transit. She stated that the relationship between the parties is exceptional, stating that the two work very well together and that the District looks forward to a continued relationship.

       
ATTORNEY’S REPORT
       
5.
Attorney David J. Miller reported that all items contained in the Attorney’s Report were informational. Mr. Miller also reported that a closed session would be held prior to the conclusion of the meeting to discuss the following matter: Conference with Legal Counsel – Anticipated Litigation, Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(b)(1): One Potential Case, listed on the Agenda as Item 6.B.
       
ENGINEER’S REPORT
       
6.
Acting District Engineer Ewa Bauer reported that all items contained in the Engineer’s Report were informational.
       
REPORT OF THE TRANSPORTATION COMMITTEE/COMMITTEE OF THE WHOLE OF SEPTEMBER 10, 2009
       
7. Approve Actions Relative to the Award of Contract No. 2009-BT-1, Forty-Five Foot Diesel Inter-City Configuration Coaches, to Motor Coach Industries, Inc.
       
  a.

Discussion by the Board of Directors

Discussion ensued, including the following comments and inquiries:

  • Director Grosboll inquired as to whether sending out fifteen requests for proposals had resulted in only one being returned. In response, Ms. Mantony stated that some subcontractors had requested opportunity to respond and the District sent documents to them. She also stated that since Bluebird had gone out of business during the past year, MCI is now the only bus manufacturer available for these types of purchases.
  • Director Cochran commented that the Board of Directors should receive an accounting of how contingency funds are used. Ms. Mantony stated that a report would be prepared for the Board of Directors accounting for the use of contingency funds.
       
  b.

Action by the Board of Directors

Directors BROWN/SOBEL
Resolution No. 2009-073
approves actions relative to the award of Contract No. 2009-BT-1, Forty-Five Foot Diesel Inter-City Configuration Coaches, as follows:

    a.
Authorizes award of a contract to Motor Coach Industries, Schaumburg, IL, in the amount of $12,945,832.92, for the purchase of 23 coaches and associated spare parts, subject to a pre-award audit required by the Federal Transit Administration (FTA) and to the successful completion of a price/cost analysis;
    b.
Authorizes the sole source purchase of fareboxes with GFI Genfare, a unit of SPX Corporation, Elk Grove Village, IL, in the amount of $365,730.00, for installation on MCI coaches;
    c.
Establishes a contingency fund in the amount of $617,603.00, equal to 5% of the contract award;
    d.
Establishes a total project budget of $13,929,750.00, to be funded with $11,143,800.00 FTA funds (80%), $1,264,140.00 State I-Bond funds (9%), and $1,521,810.00 District reserves (11%); and,
    e.

Authorizes a budget increase in the FY 09/10 Bus Transit Division Capital Budget in the amount of $2,453,650.00, to be funded with $1,962,920.00 FTA funds and $490,730.00 District reserves, as concurred with by the Finance-Auditing Committee at its meeting of September 10, 2009.

Adopted

       
   
AYES (14): Directors Brown, Cochran, Dufty, Grosboll, Kerns, Moylan, Newhouse Segal, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (5): Directors Campos, Chu, Elsbernd, McGlashan and Pahre
       
8.

Approve Actions Relative to the Award of Contract No. 2010-BT-6, Thirty-Five Foot Hybrid Buses, to New Flyer on behalf of the Marin County Transit District

Directors BROWN/SOBEL
Resolution No. 2009-074
approves actions relative to the award of Contract No. 2010-BT-6, Thirty-Five Foot Hybrid Buses, as follows:

  a.
Approves a finding that a traditional low-bid procurement process is not an adequate method of procuring hybrid buses for use on Marin County Transit District (MCTD) routes, and that using options assigned from another agency (“piggybacking”) to purchase these buses is the best method for this procurement; and,
  b.
Authorizes the purchase of up to seven buses and miscellaneous spare parts, by “piggybacking” on a contract between the Washington Metropolitan Area Transit Authority and New Flyer of America;
  c.
Establishes a contingency fund in the amount of $199,972.49, to support any minor specification modifications identified at the pre-production meeting and during bus production and to purchase any necessary spare parts;
  d.
Establishes a total project budget of $4,628,000.00, to be funded with $236,000.00 Federal Transit Administration funds and $59,000.00 local funds from MCTD; and,
  e.

Authorizes a budget increase in the FY 09/10 Bus Transit Division Capital Budget in the amount of $295,000.00, as concurred with by the Finance-Auditing Committee at its meeting of September 10, 2009.

Adopted

       
 
AYES (14): Directors Brown, Cochran, Dufty, Grosboll, Kerns, Moylan, Newhouse Segal, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (5): Directors Campos, Chu, Elsbernd, McGlashan and Pahre
       
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF SEPTEMBER 10, 2009
       
9.
Authorize the Filing of an Application with the Metropolitan Transportation Commission for Regional Measure 2 Funds to Support Implementation of the Advanced Communications and In formation System Project
       
  a.

Public Comment

David Schonbrunn stated his concern about low ridership on Ferry shuttles resulting in a decision to cancel Ferry shuttles. He stated that free parking at terminals discourages use of shuttles, and that ridership could be encouraged by a parking fee charged at the terminals. He urged the District to provide a comprehensive plan to manage and price parking at Larkspur by using modern techniques and principles.

       
  b.

Action by the Board of Directors

Directors STROEH/KERNS
Resolution No. 2009-075
authorizes the General Manager, or her designee, to execute and submit an application, related assurances and allocation request with the Metropolitan Transportation Commission for Regional Measure 2 funds in the amount of $1,655,000.00, to support implementation of the Advanced Communications and Information System Project.

Adopted


       
 
AYES (14): Directors Brown, Cochran, Dufty, Grosboll, Kerns, Moylan, Newhouse Segal, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (5): Directors Campos, Chu, Elsbernd, McGlashan and Pahre
       
10.

Authorize the Filing of an Application with the Bay Area Air Quality Management District for FY 09/10 Transportation Funds to Support the Larkspur Ferry Shuttle Service Operations

       
  a.

Discussion by the Board of Directors

Discussion ensued, including the following inquiries:

  • Director Grosboll made the following inquiries:
    • He inquired as to how the shuttle route was chosen and the reasoning behind providing shuttle service that had low ridership in the past. In response, Ms. Kupersmith stated that in 2003 all shuttle service was eliminated due to financial reasons, and that the current choice of shuttle route was made because this route was the most successful of the routes provided in the past. She added that this application is the second one the District has submitted.
    • He inquired as to the expected ridership and the level of ridership that would be considered successful. In response, Ms. Kupersmith stated that, historically, ten to fifteen riders per bus could be expected and that would be considered successful for this route at this time.
  • Director Newhouse Segal made the following inquiries:
    • She inquired as to whether the grant would be competitive. In response, Ms. Kupersmith stated that the grant would be competitive.
    • She inquired as to whether the possibility of charging a fee for parking at the terminal would be included in the grant application. Ms. Kupersmith stated that the issue of parking fees at the Larkspur Ferry Terminal was being reviewed at the request of the President of the Board of Directors and that this matter would come forward soon.
       
  b.

Action by the Board of Directors

Directors STROEH/KERNS
Resolution No. 2009-075
authorizes the General Manager, or her designee, to file applications and execute funding agreements with the Bay Area Air Quality Management District for the FY 09/10 Transportation Fund for Clear Air Grant Program, to support a two-year peak period ferry shuttle service between Fairfax/Sir Francis Drake and the Larkspur Ferry Terminal, for an estimated operating cost of $352,270.00 per year.

Adopted

       
 
AYES (14): Directors Brown, Cochran, Dufty, Grosboll, Kerns, Moylan, Newhouse Segal, Sanders, Snyder, Sobel and Stroeh; Second Vice President Eddie; First Vice President Reilly; President Boro
NOES (0): None
ABSENT (5): Directors Campos, Chu, Elsbernd, McGlashan and Pahre
       
SPECIAL ORDER OF BUSINESS
       
11. Status Report on the Doyle Drive Reconstruction Project Plans
       
  a.

Presentation by San Francisco County Transportation Authority

Lee Saage, Deputy Director, Capital Projects, San Francisco County Transportation Authority, provided an update on the status of planning the project and the traffic management plan. He stated that all movement across the Golden Gate Bridge into the City will remain in place throughout the project. Traffic will stay on a detour until the new facility is ready to open. He stated that the project is a challenge, being a two-year design project that is to be completed within six months. The project must achieve seismic safety quickly and qualify for federal funding. He stated that, as part of the acceleration process, eight different construction packages are included.

Mr. Saage stated that the next major event would be the first weekend closure. Traffic will be on the detour, being built north of existing Doyle Drive. He stated that once traffic is on the temporary detour, demolition of Doyle Drive can begin. Following the second weekend closure, traffic will go off the detour onto Doyle Drive. He stated that on the detour route between Sunset and Marina, traffic will distribute over the grid system. People familiar with the area will choose their own detours, with Lincoln Boulevard-Presidio-Lombard seeing more additional traffic.

       
  b.

Discussion by the Board of Directors

Discussion ensued, including the following comments and inquiries:

  • Director Reilly made the following inquiries:
    • She inquired as to the ramps that will be closed. In response, Mr. Saage stated that northbound Park Presidio to southbound Doyle and northbound Doyle to southbound Park Presidio would be closed to accommodate construction. The signed detour will be along Van Ness and Geary Boulevard. A back-up detour is planned northbound onto Lincoln Boulevard.
    • She inquired as to the length of delay for those traveling Sunset to Marina. In response, Mr. Saage stated that the length of delay will depend largely upon the route chosen, for example, Sunset to Marina could produce a fifteen-minute delay while Lincoln to Park Presidio may produce only a two-minute delay. Ms. Kupersmith added that, once ramps close, there will be a two-lane exit from Doyle Drive to Park Presidio to improve traffic flow and travel times.
  • President Boro made the following comments and inquiries:
    • He inquired as to the length of time detours will last. In response, Mr. Saage stated that the horseshoe ramp will be closed for the duration of the project. The shorter ramp will be closed for approximately eighteen months, during Contracts 3 and 4.
Mr. Saage added that a transportation management plan work group has been formed, has met every week since July 2009, and has identified issues. The next update will be a consensus document, with procedures agreed upon by all affected agencies. He stated that, among the issues to be addressed would be assuring that transit and vehicle operation are disrupted minimally. He noted that separate sections of the update will include short term closures, such as the tree removal closure that recently took place. Contingency plans are to be put in place, as requested by District Planning Director Alan Zahradnik to allow quick reaction to unexpected events. He stated that modeling suggests there will be no increase in traffic.
 
Mr. Saage added that a capacity analysis has been done to determine demand. Currently, use is approximately 4,100 vehicles per hour. He stated that as the economy improves, traffic may increase, and an estimate of 4,700 vehicles per hour has been modeled as well, with a new model planned to estimate the effects of the reduction of lanes to five. He stated that the first ramp closure could be as early as November 2009.
 
    • He inquired as to when the movable barrier will be in use. In response, Mr. Saage stated that about eighteen months after the project has begun, at the conclusion of Contracts 3 and 4, the five-lane detour with movable barrier is expected to be in place.
    • He stated that the District was committed to public safety and to this project. Concern was not just direct impact on the Bridge, but also the impact on those crossing the Bridge, especially northbound.
  • Director Sobel made the following comments and inquiries:
    • He inquired as to whether any analysis has been done to define the number of minutes’ delay that can be expected. In response, Mr. Saage stated that analysis has shown an increase of approximately 14 seconds for Doyle Drive, so that commuters will experience minimal impact.
    • He inquired as to whether the cascading effect of people slowing down to look at construction was part of this analysis. In response, Mr. Saage stated that the model did consider such effect because minor reductions in speed can result in a greater reductions farther back in traffic.
    • He stated that public outreach will be critical to success. In response, Mr. Saage stated that advertising has already been purchased.
  • Director Stroeh made the following inquiries:
    • He inquired as to whether traffic control workers will be utilized. In response, Mr. Saage stated that there will be new pedestrian crossings, pedestrian signals and traffic control officers for safety. He stated that the increase in traffic on Park Presidio would likely be greater than increases elsewhere.
    • He inquired as to whether the left turn lane on Lombard will be closed. In response, Mr. Saage stated that there is resistance to closing that left turn lane but it has not been ruled out.
  • Director Snyder inquired as to whether roads within the Presidio were modeled. In response, Mr. Saage stated that Presidio roads have been modeled. In some of those areas, no detectable increase in traffic was seen. The Arguello, Lincoln Boulevard and Presidio entries showed slightly greater increases. He added that the new detour will be five lanes, with a movable barrier providing a 3-2 traffic arrangement that can be moved to accommodate morning traffic and afternoon/evening traffic. The five lanes of the detour will be much wider than the present lanes. Traffic will flow more smoothly and the movable barrier will provide safety.
  • Director Sanders made the following inquiries:
    • She inquired as to whether southbound drivers would be able to travel Park Presidio. In response, Mr. Saage stated that southbound Park Presidio traffic will be unaffected. Of the four connectors, two will remain open throughout construction.
    • She inquired as to the location of the new movable barrier. In response, Mr. Saage stated that the movable barrier will be located on the temporary facility, not on the new Doyle Drive.
       
  c.

Public Comment

Norman Rolfe stated his concern about damage to the Presidio and the cost of the project, noting that in the past, high cost caused rejection of a similar project. He stated his hope that media will investigate, and believes this project to be a mistake.

Dr. Herbert Korckoff inquired as to why Doyle Drive cannot be repaired rather than replaced. In response, Mr. Saage stated that a nine-year study was done. He further stated that the current roadway has reached the end of its useful life as a reinforced concrete structure built to 1930’s standards and cannot be repaired. A new roadway must be built to modern standards.

Gerald Cauthen stated he is convinced Caltrans can maintain free traffic flow, although it will be very costly. He stated that other bridges require seismic upgrade, but those projects are not being funded. He stated his opinion that twenty-eight feet of shoulder added to a tunnel is not reasonable.

Jerry Grace stated his concern that travelers will experience confusion because of the ramp changes, and inquired as to the speed limit on detours. In response, Ms. Kupersmith stated that traffic control workers will be on site and signage will be in place. She added that speed limits will be approximately ten to fifteen miles per hour.

Action by the Board – None Require

       
CLOSED SESSION
       
12.

Attorney’s Report

Attorney David Miller, at the request of President Boro, stated that the Board of Directors would convene in closed session to discuss the following matter: Conference with Legal Counsel – Anticipated Litigation, Significant Exposure to Litigation, Pursuant to Government Code Section 54956.9(b)(1): One Potential Case, listed on the Agenda as Item 6.B.

After closed session, President Boro called the meeting to order in open session with a quorum present. Attorney Miller reported that the Board of Directors met in closed session, as permitted by the Brown Act, to discuss the matter listed above. Mr. Miller reported that no action was taken on the matter.

   
ADJOURNMENT
   
13.
All business having been concluded, the meeting was adjourned at 11:10 a.m., in memory of the victims of the 9-11 terrorist attacks, U.S. Senator Edward Moore “Ted” Kennedy, Kenneth D. Jones, Terri Johnson, Gloria Quilici and Anastasia O’Brien.
   

 

Respectfully submitted,

/s/ Janet S. Tarantino

Secretary of the District