13-2006


GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

 

MEMORANDUM OF MINUTES

 

BOARD OF DIRECTORS MEETING

 

AUGUST 11, 2006


     
 
The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, August 11, 2006, at 10:15 a.m., President Middlebrook presiding.
     

ROLL CALL

     
 

Directors Present (16): Directors Ammiano, Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, Martini, Murray, Pahre, Reilly and Stroeh; Second Vice President Boro; First Vice President Moylan; President Middlebrook

Directors Absent (3): Directors McGoldrick, Newhouse Segal and Sandoval

Staff Present: General Manager Celia G. Kupersmith; Secretary of the District Janet S. Tarantino; Attorneys Madeline Chun, Jerry Schaefer and Allison Woodall; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Public Affairs Director Mary C. Currie; Director of Planning Alan R. Zahradnik; Acting District Engineer and Deputy District Engineer Ewa Z. Bauer; Acting Auditor-Controller and Budget and Program Analysis Manager Jennifer Mennucci; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Karen B. Engbretson; Captain Michael Locati

Visitors Present: Anthony R. Withington, President, Amalgamated Transit Union, Local No. 1575; Jerry Grace, Oakland resident

     
ADMINISTER OATH OF OFFICE TO DICK GROSBOLL
     
 

Secretary of the District Janet S. Tarantino administered the Oath of Office to Dick Grosboll, appointed to the Board of Directors of the Golden Gate Bridge, Highway and Transportation District by the Board of Supervisors of the City and County of San Francisco.

Director Grosboll addressed the Board and expressed his appreciation at the honor of serving on the Golden Gate Bridge, Highway and Transportation District Board of Directors. He recognized the District Secretary by expressing his appreciation for providing him with an initial District orientation prior to his attendance at today’s meeting.

     
PLEDGE OF ALLEGIANCE
     
 
Director Pahre led the Board of Directors in the Pledge of Allegiance to the Flag.
     

PUBLIC COMMENT

     
 

Jerry Grace described his experiences using transit in the Bay Area to attend events such as the Sonoma County Fair.

     
CONSENT CALENDAR
     
 

Directors STROEH/KERNS moved approval of the Consent Calendar.  All items were approved by the following vote of the Board of Directors:

     
 
AYES (16):    Directors Ammiano, Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, Martini, Murray, Pahre, Reilly and Stroeh; Second Vice President Boro; First Vice President Moylan; President Middlebrook
NOES (0):     None
ABSENT (3): Directors McGoldrick, Newhouse Segal and Sandoval
     
1.

Approve the Minutes of the Regular Meeting of the Board of Directors of July 28, 2006

Carried

     
2. Denial of Claims
     
  a.

Claim of Evelyn Anderson

Carried

  b.

Claim of Mary Ann Sams

Carried

     
3.

Ratify Actions by the Auditor-Controller

Resolution No. 2006-062 (Finance-Auditing Committee, July 27, 2006) ratifies actions taken by the Auditor-Controller, as follows:
     
  a.
Ratify commitments and/or expenditures for the period June 1, 2006, through June 30, 2006, totaling $44,759.76;
   
  b.
Ratify investments made by the Auditor-Controller during the period June 13, 2006, through July 17, 2006, as follows:
     

 

SECURITY

PURCHASE

DATE

MATURITY

DATE

ORIGINAL

COST

PERCENT

YIELD

Bear Stearns CO, Inc.,

Commercial Paper

06/19/06
07/19/06
7,960,221.75
5.22

UBS Finance Delaware

Commercial Paper

06/26/06
07/26/06
3,534,453.96
5.255

UBS Finance Delaware

Commercial Paper

06/26/06
07/26/06
7,585,635.13
5.255

Dexia Delaware Commercial

Paper

06/27/06
08/07/06
5,663,736.03
5.28

Credit Suisse New York

Certificate of Deposit

06/29/06
08/04/06
4,920,000.00
5.32
Morgan Stanley Commercial Paper
06/30/06
07/26/06
7,057,037.51
5.27
Fortis Bank New York Certificate of Deposit
07/05/06
08/07/06
4,820,000.00
5.29
Citizens Bank (RB Scotland) Certificate of Deposit
07/10/06
08/10/06
10,000,000.00
5.33
FHLB Disc Note
07/10/06
07/12/06
6,328,199.47
5.12
Wells Fargo Bank NA Certificate of Deposit
07/12/06
08/02/06
6,328,997.15
5.28
     
  c.
Authorize the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between July 18, 2006, and August 14, 2006, as well as the investment of all other funds not required to cover expenditures that may become available.
     
  d.

Accept the Investment Report for June 2006 prepared by Public Financial Management.

Adopted

     
GENERAL MANAGER'S REPORT
     
4. Presentation of Employee of the Month Award for August 2006 to Fred Bauer, Bus Operator, Bus Division
     
 
President Middlebrook presented the Employee of the Month Award for August 2006 to Fred Bauer, Bus Operator, Bus Division, and expressed her congratulations on behalf of the Board of Directors.
     
5. Status Report on Conflict of Interest Code
     
 
General Manager Celia Kupersmith highlighted an item in the General Manager’s Report regarding District’s Conflict of Interest Code.  She reported that staff and the Attorney for the District have determined that the Conflict of Interest Code should be amended to reflect new positions and new titles of existing positions, in accordance with California state law.  The amended Conflict of Interest Code will be presented to the Rules, Policy and Industrial Relations Committee on September 7, 2006, and to the Board of Directors on September 22, 2006, for adoption, and subsequently filed with the Fair Political Practices Commission.
     
ATTORNEY’S REPORT
     
6.
Attorney Madeline Chun reported that all items contained in the Attorney’s Report were informational.  Ms. Chun also reported that a closed session would be held just prior to the conclusion of the meeting to discuss pending labor negotiations.
     
ENGINEER’S REPORT
     
7.
No written report was presented by District Engineer Denis Mulligan.  A written report is presented to the Board of Directors by the District Engineer at the second Board meeting of the month.  At the meeting, Acting District Engineer Ewa Bauer provided a report on the status of the Toll Plaza Transfer Point Improvements project, which is in its final stages.  She noted that it is anticipated that the project will be completed by the first week of September 2006.
     
REPORT OF THE TRANSPORTATION COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JULY 13, 2006
     
8. Approve Revisions to the Business Rules and Procedures of the Advisory Committee on Accessibility
     
 

Directors BROWN/STROEH

Resolution No. 2006-063 approves the following revisions to the business rules and procedures of the Advisory Committee on Accessibility, as adopted by the Advisory Committee on Accessibility on May 18, 2006, and as outlined in detail in Attachment A, Advisory Committee on Accessibility Membership and Voting Requirements:
  1.
Add “qualify for Americans with Disabilities (ADA) paratransit services” to the list of criteria for ACA membership.
  2.
Add “be a user of Golden Gate Transit (GGT) or Marin County Transit District (MCTD) bus, paratransit or ferry service” to the list of criteria for being a voting member of the ACA.
  3.
Add the category of Non-Voting Member (one who meets the criteria but does not use GGT or MCTD services) as a type of ACA membership.
  4.
Define the number of members that constitutes a quorum of ACA members.
  5.
Increase the number of unexcused absences that are allowed before a member loses one’s eligibility to vote from two to four absences within a 12-month period.
  6.

Add a section defining what constitutes a leave of absence for ACA members.

Adopted

     
 
AYES (16):    Directors Ammiano, Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, Martini, Murray, Pahre, Reilly and Stroeh; Second Vice President Boro; First Vice President Moylan; President Middlebrook
NOES (0):     None
ABSENT (3): Directors McGoldrick, Newhouse Segal and Sandoval
     
REPORT OF THE TRANSPORTATION COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF AUGUST 4, 2006
     
9.
Approve Actions Relative to the Award of Contract No. 2007-FT-6, Dry-Docking of the M.S. San Francisco and the M.S. Sonoma for Routine U.S. Coast Guard Inspection, Hull Maintenance and Repairs, to Bay Ship & Yacht Co.
     
 

Directors KERNS/COCHRAN

Resolution No. 2006-064 approves the following actions relative to Contract No. 2007-FT-6, Dry-Docking of the M.S. San Francisco and the M.S. Sonoma for Routine U.S. Coast Guard Inspection, Hull Maintenance and Repairs:
   
a.   Approve waiving minor irregularities in the bid submitted by Bay Ship & Yacht Co.; and
   

b.   Authorize award of contract to Bay Ship & Yacht Co., Alameda, CA, in the total amount of $300,000, which includes all Category “A” items in the amount of $171,238, and certain Category “B” items not to exceed $128,762; with the understanding that requisite funds are included in the FY 06/07 Ferry Division Operating Budget.

Adopted

     
 
AYES (16):    Directors Ammiano, Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, Martini, Murray, Pahre, Reilly and Stroeh; Second Vice President Boro; First Vice President Moylan; President Middlebrook
NOES (0):     None
ABSENT (3): Directors McGoldrick, Newhouse Segal and Sandoval
     
REPORT OF THE BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JULY 27, 2006
     
10.
Authorize Execution of a Professional Services Agreement with Booz Allen Hamilton, Inc., Relative to RFP No. 2007-FT-2, Consultant to Provide Technical Specifications for Golden Gate Ferry Fare Equipment
     
 

Directors MARTINI/STROEH

Resolution No. 2006-065 approves the following actions relative to RFP No. 2007-FT-2, Consultant to Provide Technical Specifications for Golden Gate Ferry Fare Equipment:
  a.
Authorize execution of a professional services agreement with Booz Allen Hamilton, Inc., San Francisco, CA, in the amount of $204,103, to design an automated fare gates and ticketing system for Golden Gate Ferry; and,
  b.

Authorize a budget adjustment in the FY 06/07 Ferry Division Capital Budget in the amount of $115,000, to be funded from the project’s future fiscal year’s budget, as concurred with by the Finance-Auditing Committee at its meeting of July 27, 2006.

Adopted

     
 
AYES (16):    Directors Ammiano, Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, Martini, Murray, Pahre, Reilly and Stroeh; Second Vice President Boro; First Vice President Moylan; President Middlebrook
NOES (0):     None
ABSENT (3): Directors McGoldrick, Newhouse Segal and Sandoval
     
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JULY 27, 2006
     
11.
Approve Actions Relative to Government Accounting Standards Board Guidelines on Accounting and Reporting of Retiree Health Benefit Liabilities
     
 

Directors STROEH/MURRAY

Resolution No. 2006-066 authorizes staff to investigate options and prepare documents for the Board’s approval to create a trust to fund retiree health care and other post-employment liabilities relative to Government Accounting Standards Board Guidelines, with the understanding that options for financing the trust and the fiscal impact of those financing options will be brought to the Board during the yearly strategic planning and budget processes under the principle that the Board would move away from funding retiree benefit costs on a pay-as-you-go basis.

Adopted

     
 
AYES (16):    Directors Ammiano, Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, Martini, Murray, Pahre, Reilly and Stroeh; Second Vice President Boro; First Vice President Moylan; President Middlebrook
NOES (0):     None
ABSENT (3): Directors McGoldrick, Newhouse Segal and Sandoval
     
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF AUGUST 11, 2006
     
12. Approve an Amendment to Rule XII of the Rules of the Board Relative to District Investment Accounts and Signatures
     
 

Directors STROEH/MURRAY

Resolution No. 2006-067 approves an amendment to Rule XII., “District Bank Accounts and Signatures,” of the Rules of the Board, relative to District investment accounts and signatures for the Local Agency Investment Fund, by adding a new Subsection G, “Local Agency Investment Fund,” as follows:
     
    RULE XII.       DISTRICT BANK ACCOUNTS AND SIGNATURES
 

G.   Local Agency Investment Fund
       Authorized signatories:
       General Manager
       Auditor-Controller
       Secretary of the District
       Accounting Manager


       Additional representatives for telephonic and/or oral instructions may be initiated by any of the following:


       Budget & Program Analysis Manager
       Accounting Supervisor

 

H.    Wire Transfer (formerly Rule XII, Subsection G.)

Adopted

     
 
AYES (16):    Directors Ammiano, Brown, Cochran, Dufty, Eddie, Grosboll, Hernández, Kerns, Martini, Murray, Pahre, Reilly and Stroeh; Second Vice President Boro; First Vice President Moylan; President Middlebrook
NOES (0):     None
ABSENT (3): Directors McGoldrick, Newhouse Segal and Sandoval
     
REPORT OF THE GOVERNMENTAL AFFAIRS AND PUBLIC INFORMATION   COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JULY 27, 2006
     
13.
All items contained in this report are informational, as the items requiring Board action were acted upon by the Board of Directors at their meeting of July 28, 2006.
     
CLOSED SESSION
     
14. Attorney’s Report
     
 

Attorney Madeline Chun, at the request of President Middlebrook, stated that the Board of Directors would convene in closed session to discuss labor negotiations.

After closed session, President Middlebrook called the meeting to order in open session with a quorum present. Attorney Chun reported that the Board of Directors met in closed session, as permitted by the Brown Act, to hear a report from the labor negotiators, and instructions were given to the labor negotiators regarding those negotiations.  Attorney Chun further advised that no formal action was taken at this time on the matter of, Approve Actions Relative to Various Memoranda of Understanding with Employee Bargaining Units Whose Contracts Expire on 6/30/06 and to Non-Represented Employees (Exclusive of the Officers of the District) Regarding Salary, Health and Welfare Benefits and Other Terms and Conditions Related to District Employment, as listed on the Agenda as Item No. 6.B.2., and that this matter would be continued for further discussion at the Board meeting of August 25, 2006.

     
ADJOURNMENT
     
15.
All business having been concluded, the meeting was adjourned at 10:50 a.m., in the memory of Nettie Jewel Clink, Sue Bierman, Margaret Moylan-Rowles, Danny Albanese and Michael Vaccaro.
     

Respectfully submitted,
/s/ Janet S. Tarantino
Secretary of the District

Attachment:  Advisory Committee on Accessibility Membership and Voting Requirements