11-2006

GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT

MEMORANDUM OF MINUTES

BOARD OF DIRECTORS MEETING

JULY 14, 2006

     
 
The Board of Directors of the Golden Gate Bridge, Highway and Transportation District (District) met in regular session in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Friday, July 14, 2006, at 10:00 a.m., President Middlebrook presiding.
     

ROLL CALL

     
 

Directors Present (15): Directors Ammiano, Brown, Cochran, Dufty, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; Second Vice President Boro; President Middlebrook

Directors Absent (3):  Directors Reilly and Sandoval; First Vice President Moylan

[Note:   On this date, there was one vacancy on the Board of Directors.]

Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorneys David J. Miller and Jerry Schaefer; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy General Manager/Administration and Development Teri W. Mantony; Public Affairs Director Mary C. Currie; Information Systems Director Robert Haar; DBE Programs Administrator Aida S. Caputo; Budget and Program Analysis Manager Jennifer Mennucci; Executive Assistant to the General Manager Amorette Ko; Assistant Clerk of the Board Karen B. Engbretson; Captain Michael Locati

Visitors Present:  None
     
PLEDGE OF ALLEGIANCE
     
  Director Kerns led the Board of Directors in the Pledge of Allegiance to the Flag.
     
PUBLIC COMMENT
     
  There was no public comment.
     
CONSENT CALENDAR
     
 
Directors STROEH/EDDIE moved approval of the Consent Calendar.  All items were approved by the following vote of the Board of Directors:
     
 
AYES (12):     Directors Ammiano, Cochran, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; President Middlebrook
NOES (0):      None
ABSENT (6): Directors Brown, Dufty, Reilly and Sandoval; Second Vice President Boro; First Vice President Moylan
     
1.

Approve the Minutes of the Regular Meeting of the Board of Directors of June 23, 2006

Carried

     
2. Denial of Claims
     
  a.

Subrogation Claim of State Farm Insurance Companies
(Insured: Scott Benza)

Carried

  b.

Insufficient Claim of Ariann Jessica Reyna

Carried

  c.

Claim of Carlos Flores (Cheeseworks West, Inc.)

Carried

  d.

Claim of GE Fleet Services

Carried

     
3.
Ratify Actions by the Auditor-Controller
Resolution No. 2006-054 (Finance-Auditing Committee, June 22, 2006) ratifies actions taken by the Auditor-Controller, as follows:
     
  a.
Ratify commitments and/or expenditures for the period May 1, 2006, through May 31, 2006, totaling $74,725.95;
     
  b.
Ratify investments made by the Auditor-Controller during the period May 16, 2006, through June 12, 2006, as follows:
     
SECURITY
PURCHASE
DATE
MATURITY
DATE

ORIGINAL

COST

PERCENT

YIELD

Fannie Mae Global Notes
05/22/06
04/19/10
4,938,600.00
5.351
Heller Financial Inc., Global Notes
05/22/06
11/01/09
4,758,795.00
5.516
Citizens Bank/Mass (Royal Bank Scotland) CD
06/08/06
07/10/06
10,000,000.00
5.15
DEPFA Bank PLC NY CD
06/08/06
07/10/06
6,255,000.00
5.115
Morgan Stanley Commercial Paper
06/09/06
06/26/06
7,568,016.96
5.02
Dexia Delaware Commercial Paper
05/17/06
06/19/06
7,924,548.57
4.995
Fortis Bank NY CD
06/05/06
07/05/06
4,800,000.00
5.08
UBS Finance De Inc. Commercial Paper
06/02/06
07/05/06
5,644,747.99
5.05

 

     
  c.
Authorize the Auditor-Controller to re-invest, within the established policy of the Board, investments maturing between June 13, 2006, and July 10, 2006, as well as the investment of all other funds not required to cover expenditures that may become available.
     
  d.

Accept the Investment Report for May 2006 prepared by Public Financial Management.

Adopted

     
GENERAL MANAGER'S REPORT
     
4.
Presentation of Employee of the Month Award for July 2006 to Marvin Miller, Information Systems Project Manager, District Division
     
 
President Middlebrook presented the Employee of the Month Award for July 2006 to Marvin Miller, Information Systems Project Manager, District Division, and expressed her congratulations on behalf of the Board of Directors.
     
ATTORNEY’S REPORT
     
5.
Attorney David Miller reported that all items contained in the Attorney’s Report were informational.  Mr. Miller also reported that a closed session would be held just prior to the conclusion of the meeting to discuss pending labor negotiations.
     
ENGINEER’S REPORT
     
6.
No written report was presented by District Engineer Denis Mulligan.  A written report is presented to the Board of Directors by the District Engineer at the second Board meeting of the month.
     

REPORT OF THE BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JUNE 22, 2006

     
7.
All items contained in this report are informational, as the items requiring Board action were acted upon by the Board of Directors at their meeting of June 23, 2006.
     

REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JUNE 22, 2006

     
8.
All Non-Consent Calendar items contained in this report are informational.
     
REPORT OF THE FINANCE-AUDITING COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JULY 13, 2006
     
9.
Authorize an Increase in Special Event Bus Fares and Amend Master Ordinance 2006 Accordingly
     
 

Directors STROEH/KERNS

Ordinance No. 2006-04 authorizes an increase in the special event bus fares for round trip service to San Francisco 49ers football games at Monster Park in San Francisco, as outlined below, effective August 1, 2006; and, amends Master Ordinance accordingly.
     
Destination

Round Trip Fare

From Larkspur Ferry

Terminal

Round Trip Fare

From Santa Rosa (Piner

Road) Bus Terminal

Round Trip Fare From

Town of Sonoma

Monster Park
$19.00
$23.00
$25.00

 

     
 
AYES (15):     Directors Ammiano, Brown, Cochran, Dufty, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; Second Vice President Boro; President Middlebrook
NOES (0):      None
ABSENT (3): Directors Reilly and Sandoval; First Vice President Moylan
     
10.
Approve Actions Relative to the Purchase of Ten Articulated Buses on Behalf of the Marin County Transit District
     
 

Directors STROEH/EDDIE

Resolution No. 2006-055 approves the following actions relative to the purchase of ten (10) articulated buses on behalf of the Marin County Transit District (MCTD):
  a.
Authorize the addition of a new project to the FY 06/07 Bus Division Capital Budget in the amount of $6,600,000, to purchase ten (10) articulated buses; and,
  b.
Authorize District staff to purchase ten (10) articulated buses through a “piggyback” contract between Long Beach Transit and New Flyer of America; with the understanding that this purchase is contingent upon compliance with Buy America regulations and cost and price analysis and that this purchase is subject to the review of the Federal Transit Administration (FTA) and the Attorney for the District;
 

with the further understanding that this purchase is 100% grant funded, to be funded with approximately 80% FTA grant funds and a remaining local match from MCTD.

Adopted

     
 
AYES (15):     Directors Ammiano, Brown, Cochran, Dufty, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; Second Vice President Boro; President Middlebrook
NOES (0):      None
ABSENT (3): Directors Reilly and Sandoval; First Vice President Moylan
     
11.
Ratify the Action of the General Manager to Award a Contract to CompuCom Systems, Inc., for Microsoft Enterprise Licenses for Microsoft Office, Windows and Windows Servers
     
 

Directors STROEH/KERNS

Resolution No. 2006-056 ratifies the action of the General Manager to award a five-year contract to CompuCom Systems, Inc. (CompuCom), in the total amount of $352,384.30, based on a yearly cost of $70,476.86 for each of the five years, for Microsoft Enterprise licenses and upgrades for Microsoft Office, Windows and Windows servers.

Adopted

     
 
AYES (15):     Directors Ammiano, Brown, Cochran, Dufty, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; Second Vice President Boro; President Middlebrook
NOES (0):      None
ABSENT (3): Directors Reilly and Sandoval; First Vice President Moylan
     
12.
Authorize Award of Contract to The Revenue Markets, Inc., dba TRMI Systems Integration, Relative to RFP No. 2006-B-19, Replacement of FasTrak® Lane and Plaza/Host Equipment
     
  a. Discussion by the Board
     
   
  • Director McGoldrick inquired as to the reason why the District’s evaluation committee selected a company whose proposal was approximately $600,000 higher than the other proposal submitted.  In response, Joe Wire explained that the Board of Directors had approved using a competitive negotiation process for RFP No. 2006-B-19, Replacement of FasTrak® Lane and Plaza/Host Equipment, a process which allows for consideration of other qualitative factors in addition to price.  Mr. Wire further stated that in addition to price, the evaluation committee carefully evaluated both proposals on the basis of: (1) experience and qualifications of both the company and the team assigned to the project; (2) project approach and understanding; and, (3) strength of the equipment.  He noted that the evaluation committee unanimously selected The Revenue Markets, Inc., dba TRMI Systems Integration (TRMI), as the highest ranked proposer based on the qualitative factors listed above.  Mr. Wire further stated that TRMI proposed using higher-quality materials and a more robust system, which would reduce long-term costs to the District relative to this project.
     
   
  • Director Kerns inquired as to whether the savings associated with the anticipated longevity of the project equipment would exceed the additional cost of TRMI’s proposal.  In response, Mr. Wire conceded that it would be difficult to predict the exact savings up to 10 years in the future.  He further stated that staff would provide a project status report at a future meeting of the Board of Directors.
     
  b. Action by the Board
     
   

Directors STROEH/MURRAY

Resolution No. 2006-057 authorizes award of a contract to The Revenue Markets, Inc., dba TRMI Systems Integration, relative to RFP No. 2006-B-19, Replacement of FasTrak® Lane and Plaza/Host Equipment, in the amount of $4,457,959, including three years of maintenance, with two additional two-year maintenance options, in the amount of $386,889 and $451,469, respectively, exercisable by the General Manager or designee; with the understanding that requisite funds are available in the FY 06/07 Bridge Division Capital Budget and that requisite funds for the maintenance portion of the contract will be budgeted in future Bridge Division operating budgets.

Adopted

     
   
AYES (15):     Directors Ammiano, Brown, Cochran, Dufty, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; Second Vice President Boro; President Middlebrook
NOES (0):      None
ABSENT (3): Directors Reilly and Sandoval; First Vice President Moylan
     
13.
Authorize Execution of a Sole Source Professional Services Agreement with Traffic Technologies, Inc., Relative to RFP No. 2006-B-19, Replacement of FasTrak® Lane and Plaza/Host Equipment, for Technical Project Oversight
     
 

Directors STROEH/KERNS

Resolution No. 2006-058 authorizes execution of a sole source professional services agreement with Traffic Technologies, Inc., relative to RFP No. 2006-B-19, Replacement of FasTrak® Lane and Plaza/Host Equipment, in an amount not to exceed $396,000, including a 10% contingency reserve, effective August 1, 2006, to provide technical oversight for the design, development, testing, integration and acceptance of the replacement FasTrak® Lane and Plaza/Host systems.

Adopted

     
 
AYES (15):     Directors Ammiano, Brown, Cochran, Dufty, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; Second Vice President Boro; President Middlebrook
NOES (0):      None
ABSENT (3): Directors Reilly and Sandoval; First Vice President Moylan
     
14.
Approve Changes to the FasTrak® System Written Procedures and Amend Master Ordinance 2006 Accordingly
     
 

Directors STROEH/KERNS

Ordinance No. 2006-05 approves the following changes to the FasTrak® system written procedures, effective October 1, 2006; and, amend Master Ordinance 2006 accordingly:
  a.
Reduce FasTrak® transponder deposits from $30 to $20 in recognition of the reduced actual cost of each transponder;
  b.
Reduce the charge for a misused, damaged, lost or stolen FasTrak® transponder from $30 to $20; and,
  c.

Reduce the prepaid balance and account replenishment for credit card customers from $40 to $25 in an effort to encourage more FasTrak® usage.

Adopted

     
 
AYES (15):     Directors Ammiano, Brown, Cochran, Dufty, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; Second Vice President Boro; President Middlebrook
NOES (0):      None
ABSENT (3): Directors Reilly and Sandoval; First Vice President Moylan
     
REPORT OF THE TRANSPORTATION COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JULY 13, 2006
     
15.
Approve the Use of Transfers between Golden Gate Transit Bus Service and Marin County Transit District Shuttle Service for Marin Local Travel and Amend Master Ordinance 2006 Accordingly
     
 

Directors STROEH/KERNS

Ordinance No. 2006-06 approves the use of transfers between Golden Gate Transit bus service and Marin County Transit District rural transit and local shuttle services for continuing travel within Marin County only; and, amend Master Ordinance 2006 accordingly.

Adopted

     
 
AYES (15):     Directors Ammiano, Brown, Cochran, Dufty, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; Second Vice President Boro; President Middlebrook
NOES (0):      None
ABSENT (3): Directors Reilly and Sandoval; First Vice President Moylan
     
16.
Approve the FY 06/07 Agreement with the Marin County Transit District for Provision of Inter-County Paratransit Service
     
 

Directors STROEH/KERNS

Resolution No. 2006-059 approves a 12-month Agreement with the Marin County Transit District for provision of inter-county paratransit service, effective retroactively from July 1, 2006 through June 30, 2007.

Adopted

     
 
AYES (15):     Directors Ammiano, Brown, Cochran, Dufty, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; Second Vice President Boro; President Middlebrook
NOES (0):      None
ABSENT (3): Directors Reilly and Sandoval; First Vice President Moylan
     
REPORT OF THE RULES, POLICY AND INDUSTRIAL RELATIONS COMMITTEE/COMMITTEE OF THE WHOLE MEETING OF JULY 14, 2006
     
17.
Approve the Proposed FY 06/07 Annual Overall Disadvantaged Business Enterprise (DBE) Goal for FTA-Assisted Contracts
     
  a. Discussion by the Board
     
   
  • Director McGoldrick inquired as to why the proposed FY 06/07 annual overall DBE goal is only 1%.  In response, Ms. Kupersmith explained that the District’s proposed DBE goal is determined using Federal Transit Administration (FTA) guidelines, and that it is anticipated that the District will far exceed that goal in the actual DBE participation in FTA-assisted contracts.
     
   
  • President Middlebrook commended DBE Administrator Aida Caputo on her thorough and detailed report on this matter.
     
  b. Action by the Board
     
   

Directors STROEH/KERNS

Resolution No. 2006-060 approves the following actions relative to the FY 06/07 annual overall Disadvantaged Business Enterprise (DBE) goal:
     
   
  1. Establish a one percent (1%) proposed goal applicable to $6,070,598 in contracts assisted by the Federal Transit Administration (FTA) in accordance with federal regulations;
  2. Authorize the General Manager to formally adopt the FTA goal if no public comments are received that require further consideration or modifications of the proposed goal by the Board; and,
  3. Authorize staff to submit the District's annual overall DBE goal for federally-assisted contracting opportunities to FTA by August 1, 2006.
   
Adopted
 
AYES (15):     Directors Ammiano, Brown, Cochran, Dufty, Eddie, Hernández, Kerns, Martini, McGoldrick, Murray, Newhouse Segal, Pahre and Stroeh; Second Vice President Boro; President Middlebrook
NOES (0):      None
ABSENT (3): Directors Reilly and Sandoval; First Vice President Moylan
     
CLOSED SESSION
     
18. Attorney’s Report
     
 

Attorney David Miller, at the request of President Middlebrook, stated that the Board of Directors would convene in closed session to discuss labor negotiations.

After closed session, President Middlebrook called the meeting to order in open session with a quorum present. Attorney Miller reported that the Board of Directors met in closed session, as permitted by the Brown Act, to hear a report from the labor negotiators, and instructions were given to the labor negotiators regarding those negotiations.  Attorney Miller further advised that the matter of, Approve Actions Relative to Various Memoranda of Understanding with Employee Bargaining Units Whose Contracts Expire on 6/30/06 and to Non-Represented Employees (Exclusive of the Officers of the District) Regarding Salary, Health and Welfare Benefits and Other Terms and Conditions Related to District Employment, as listed on the Agenda as Item No. 6.B.2., would be continued for further discussion at the Board meeting of July 28, 2006.

     
ADJOURNMENT
     
19.
All business having been concluded, the meeting was adjourned at 10:35 a.m., in the memory of John Ross Hildebrand and Carla Creer.
     

Respectfully submitted,

/s/ Janet S. Tarantino
Secretary of the District