February 26, 2004
(For Board: March 12, 2004)
REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE
Honorable Board of Directors
Golden Gate Bridge, Highway
and Transportation District
Honorable Members:
A meeting of the Building and Operating Committee/Committee of the Whole
was held in the Board Room, Administration Building, Toll Plaza, San Francisco,
California, on Thursday, February 26, 2004, at 10:00 a.m., Chair Eddie
presiding.
Committee Members Present (6): Chair Eddie; Directors Boro, Hernández,
Middlebrook and Stroeh; President Smith (Ex Officio)
Committee Members Absent (3): Vice Chair Reilly; Directors Ammiano and
Martini
Other Directors Present (5): Directors Cochran, Harrison, Murray, Pahre
and Shahum
Committee of the Whole Members Present (11): Directors Boro, Cochran,
Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second Vice
President Harrison; First Vice President Middlebrook; President Smith
Committee of the Whole Members Absent (7): Directors Ammiano, Brown, Hall,
Kerns, Martini, McGoldrick and Reilly
Staff Present: General Manager Celia G. Kupersmith; District Engineer
Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the
District Janet S. Tarantino; Attorney David J. Miller; Deputy General
Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division
Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler;
Deputy District Engineer Ewa Z. Bauer; Public Affairs Director Mary C.
Currie; Executive Assistant to the General Manager Amorette Ko; Maintenance
Manager/Bus Division Gene Walker; Senior Buyer/Bus Division Yvonne Pierce;
Board Assistant Karen B. Engbretson; Office Specialist Patsy Whala
Visitors Present: Dario DeVincenzi, Universal Building Services; Arnie
Tong, Universal Building Services; Robert Zenteno, Jr., Victor Maintenance
Co., Inc.; Jae H. Lim, Victor Maintenance Co., Inc.; Robert M. Guernsey,
Citizens for a Safe Golden Gate Bridge
1. Authorize Execution
of a First Addendum to the Sixth Amendment to the Professional Services
Agreement with Jacobs Civil, Inc., Relative to Contract No. 99-B-5, Golden
Gate Bridge Seismic Retrofit Phase II South Approach Structures,
Regarding Engineering Support Services
In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District
Engineer Denis Mulligan and General Manager Celia Kupersmith reported
on repair work associated with structural steel members of the South Approach
Viaduct (Viaduct) and Fort Point Arch (Arch), relative to Contract No.
99-B-5, Golden Gate Bridge Seismic Retrofit (Phase II), South Approach
Structures (Phase II Seismic Retrofit Project). The report stated that
the Board of Directors, by Resolution No. 2000-204 at its meeting of November
9, 2000, authorized the Sixth Amendment to the professional services agreement
with Sverdrup Civil, Inc., for engineering support services associated
with Contract No. 99-B-5. The Consultants scope of work includes
reviewing the Contractors technical submittals, working drawings,
structural shop drawings and requests for substitution and alterations;
responding the Contractors requests for information; and assisting
the District with resolution of construction field issues and preparation
of contract change orders.
The report described that during the design stage, the actual condition
of the various structural elements was not verified because very limited
access was available. In order to construct the work, the Contractor for
Contract No. 99-B-5 has erected temporary access platforms for the work
areas in the Viaduct and the Arch. Using these temporary access platorms,
District forces have conducted a thorough inspection of these structures,
and have found extensive deterioration to many steel members in the Viaduct
and the Arch. In general, the Bridge is in good condition. This deterioration
does not affect the serviceability of the Bridge. However, the District
determined that numerous members scheduled for retrofit under Contract
No. 99-B-5, as well as many Bridge components that were not considered
for strengthening in the original scope of the Phase II Seismic Retrofit
project, need to be repaired in order to meet the seismic demands on the
structure.
The report stated that hundreds of repair details need to be designed
for the multitude of different locations and different deterioration conditions
that exist throughout the Viaduct and the Arch and that approximately
400 new plan sheets will be prepared to delineate these repairs. The cost
of this extra work by the design consultant, Jacobs Civil, Inc., is $1,123,
400. The report noted that Jacobs Civil, Inc., the successor to Sverdrup
Civil, Inc., the original design consultant engaged by the District relative
to Contract No. 99-B-5, is uniquely qualified to design the requisite
repairs due to their familiarity with the seismic retrofit strategy. Staff
has reviewed the cost estimate and has determined that it is reasonable
for the contemplated work, and recommends execution of the First Addendum
to the Sixth Amendment to the professional services agreement, in the
amount of $1,123, 400, for engineering support services relative to Contract
No. 99-B-5. The report also stated that the amount of the First Addendum
would increase the total amount authorized under the Sixth Amendment to
$5,443,400, sufficient funds for which are available in the $16,000,000
project construction administration budget, included in the total Contract
No. 99-B-5 project budget of $157,302,503 approved by the Board of Directors
in May 2001. The Phase II Seismic Retrofit project is 100% grant funded.
A copy of the report is available in the Office of the District Secretary.
At the meeting, District Engineer
Denis Mulligan summarized the staff report describing the condition of
the Golden Gate Bridge, highlighting the deterioration found during inspection.
Discussion ensued, including the following:
- Director Middlebrook inquired about the recommended amount, asking for clarification regarding the compensation of the Design Consultant. In response, Mr. Mulligan explained that the actual time expended creating the 400 new plan sheets, including expenses incurredand a fixed fee, will not exceed the authorized amount of $1,123,400.
Staff recommended and the Committee
concurred by motion made and seconded by Directors STROEH/MIDDLEBROOK
to forward the following recommendation to the Board of Directors for
its consideration:
RECOMMENDATION
The Building and Operating Committee recommends that the Board of Directors
authorize execution of the First Addendum to the Sixth Amendment to the
Professional Services Agreement with Jacobs Civil, Inc., (the successor
to Sverdrup Civil, Inc.), in an amount not to exceed $1,123,400, for Engineering
Support Services relative to Contract No. 99-B-5, Golden Gate Bridge Seismic
Retrofit Phase II South Approach Structures, with the understanding
that sufficient funds are available in the project budget to finance this
addendum subject to the approval of Federal Highway Administration.
Action by the Board Resolution
NON-CONSENT CALENDAR
AYES (11): Directors Boro,
Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second
Vice President Harrison; First Vice President Middlebrook; President Smith
NOES (0): None
2. Authorize Execution of Supplement No. 7 to Change Order No.
8 for Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II
South Approach Structures, Regarding Clean Up of Lead-Contaminated
Materials
In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District
Engineer Denis Mulligan and General Manager Celia Kupersmith reported
on clean up of lead-contaminated materials, associated with the work on
Contract No. 99-B-5, Golden Gate Bridge, Seismic Retrofit Phase II
South Approach Structures (Phase II Seismic Retrofit Project). The report
stated that the Phase II Seismic Retrofit project includes structure excavation
and modifications at the South Approach Viaduct, Pylon S2, Pylon S1 and
the South Anchorage Housing. The report stated that Contract No. 99-B-5
acknowledges that unknown hazardous materials may be discovered during
the course of contract work. The report also stated that the Board of
Directors, by Resolution No. 2001-186 at its December 14, 2001 meeting,
authorized Supplement No. 1 to Change Order No. 8 to Contract No. 99-B-5,
relative to clean up of lead-contaminated soil inside Pylon S2 and the
South Anchorage Housing. The report further stated that the Contractor
recently established access into the crossbeams on top of both pylons
and discovered a large amount of lead-contaminated debris inside the cells
of the pylons. Test results indicate lead contamination levels exceeding
the threshold for worker safety, and therefore must be abated prior to
the planned demolition of the pylon crossbeams.
The report stated that staff recommends execution of Supplement No. 7
to Change Order No. 8 to Contract No. 99-B-5, at a cost estimated at $100,000,
for clean up of lead-contaminated materials encountered at the Phase II
Seismic Retrofit project site. A copy of the report is available in the
Office of the District Secretary.
At the meeting, District Engineer Denis Mulligan summarized the staff
report on lead contamination and described how sandblasting procedures
have evolved. He explained that historically, the method of open sandblasting
allowed the paint remnants to fall and contaminate the ground, whereas
today, the residue from sand-blasting is collected and disposed of properly
according to environmental regulations.
Discussion ensued, including the following:
- Director Murray inquired if a liner would be utilized inside the Pylon to make it easier to clean in the future. In response, Mr. Mulligan stated that such a liner would not be necessary because paint debris inside the Pylons is no longer an issue. He stated that Bridge painting practices have evolved over the past few decades to avoid depositing materials inside the Pylons.
Staff recommended and the Committee
concurred by motion made and seconded by Directors STROEH/MIDDLEBROOK
to forward the following recommendation to the Board of Directors for
its consideration:
RECOMMENDATION
The Building and Operating Committee recommends that the Board of Directors
authorize execution of Supplement No. 7 to Contract Change Order No. 8
to Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II
South Approach Structures, in the amount of $100,000, which increases
the cumulative amount of Contract Change Order No. 8 to $907,344, for
cleanup of lead-contaminated materials encountered at the project site;
with the understanding that requisite funds are available in the Contract
No. 99-B-5 contingency.
Action by the Board Resolution
NON-CONSENT CALENDAR
AYES (11): Directors Boro,
Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second
Vice President Harrison; First Vice President Middlebrook; President Smith
NOES (0): None
3. Authorize Adoption of the Mitigated Negative Declaration Relative
to Contract No. 2004-FT-2, Corte Madera Ecological Reserve Tidal Wetlands
Restoration Project, and Related Actions
In a memorandum to Committee, District Engineer Denis Mulligan and General
Manager Celia Kupersmith reported on Contract No. 2004-FT-2, Corte Madera
Ecological Reserve Tidal Wetlands Restoration Project. The report stated
that that the District is required to create a new tidal marshland on
a 72-acre property it owns, adjacent to the Corte Madera Ecological Reserve
(CMER) in the County of Marin. The District is required to undertake this
project as a condition of U.S. Army Corps of Engineers (Corps) Permit
No. 17486N47, dated December 14, 1988, which authorized the District to
perform dredging of the Larkspur Ferry Channel. The site is bounded, approximately,
by U.S. Highway 101 on the west, the San Francisco Bay on the east, Industrial
Way on the north and Tamalpais Drive on the south. One of the terms of
the 1988 dredging permit required that a shoreline erosion study be performed
to estimate the amount of shoreline marsh acreage lost to erosion. While
the study did not find a direct correlation between ferry operations and
increased erosion rates, the amount of shoreline erosion was determined
to be 2.11 acres.
The report also stated that in consultation with the Corps and the U.S.
Fish and Wildlife Service (USFWS), the District and these agencies agreed,
as a condition of the dredging permit requirements, to create two acres
of tidal marsh habitat on the Districts 72-acre parcel adjacent
to CMER. Concurrently during this study period, in 1988, the District
acquired an additional ferry and agreed to restore an additional two acres
of marsh as a condition of filing a Negative Declaration associated with
the acquisition and operation of the ferry. Regulatory agencies and environmental
groups involved in determining the original mitigation requirements agreed
that the District will fulfill its wetlands restoration commitment by
providing at least four acres of tidal and seasonal wetlands combined.
The report further stated that as the lead agency for the project, the
District prepared the Initial Study and Proposed Mitigated Negative Declaration
(Negative Declaration) Report, dated February 2004., The Negative Declaration
The report included that in accordance with CEQA guidelines, the District
submitted copies of the Negative Declaration Report and a Notice of Intent
to Adopt an Initial Study and Mitigated Negative Declaration (Notice of
Intent) to the State Clearinghouse in Sacramento on December 23, 2003.
During the 30-day public comment period from December 29, 2003, to January
28, 2004, Negative Declaration Report was submitted to stakeholders PG&E,
the Town of Corte Madera, the City of Larkspur, state and federal regulatory
agencies with jurisdiction, and two interested local environmental groups.
The District has considered the public comments and has made revisions,
where appropriate, to the Negative Declaration Report. The Board, by Resolution
No. 2003-103 at its September 19, 2003, meeting, authorized execution
of a Professional Services Agreement to Philip Williams & Associates
to prepare final design plans and specifications and provide permitting
support services and construction technical support for the project. The
District is planning to implement the marsh restoration in the summer
of 2004, with construction on the Districts property (on the inboard
side of the levee) scheduled to begin in July or August. Removal of the
levee section and excavation of an enlarged tidal channel (within the
CMER property) will be scheduled between September 1 and October 31, 2004.
The report noted that the current estimate for the construction costs
is approximately $650,000, which exceeds the remaining budgeted funds
by approximately $285,000. A budget adjustment will have to be made prior
to authorizing construction of the project.
The report stated that staff recommends adoption of the Mitigated Negative
Declaration and the Mitigation Monitoring and Reporting Program, the filing
of a Notice of Determination and approval of the implementation of construction
work relative to Contract No. 2004-FT-2, Corte Madera Ecological Reserve
Tidal Wetlands Restoration Project.
At the meeting, Denis Mulligan summarized the staff report on the Corte
Madera Ecological Reserve Tidal Wetlands Restoration Project, describing
the erosion study, the environmental documents and proposed mitigated
measures, as well as information regarding endangered species and public
access. In addition, Mr. Mulligan provided a slide show depicting the
project area and the proposed wetlands restoration work to be undertaken.
Discussion ensued, including the following:
- Director Middlebrook inquired as to the source of additional costs for this project. In response, Mr. Mulligan answered that the project has been on hold for a decade and that the construction cost estimate of $650,000 is out of date. He explained that . this project represents a long-standing obligation for wetlands restoration since 1988, and that costs for such work has become more costly in the intervening years. He further stated that staff has streamlined the project to meet regulatory agency obligations without undertaking additional work requested by various project stakeholders.
- Director Middlebrook further inquired as to whether staff updates project costs during the budget process. In response, Mr. Mulligan stated that the Engineering Department did not have the opportunity to update the budget because the design or environmental studies had not yet been completed. He further stated that staff has hired a design consultant to move forward with the project.
- Director Stroeh inquired as to the source of funding for the project. In response, Mr. Mulligan replied that the project would be 100% District-funded from District reserves.
- Director Shahum requested a summary of the public comments and asked if they were satisfied with our responses. In response, Mr. Mulligan provided a synopsis of the written comments.
- Director Harrison expressed concern with the cost of this project and inquired if grant money is available. Mr. Mulligan explained that grant money was not available for this project.
- Attorney Miller stated that the dredging project itself was result of years of effort to get federal money to do the dredging and that the District saved considerable sums of money relative to the main project. He explained that the District is legally committed to undertaking the dredging mitigation, funding for which is the Districts responsibility.
- Ms. Kupersmith clarified that with the assistance Senator Barbara Boxer, the District was successful, , in having the U.S. Army Corps of Engineers (Corps) assume responsibility for single cycle of dredging of the Larkspur Ferry Channel in Fiscal Year 2002 at a cost of $4,500,000. The District is now endeavoring to have the responsibility for Larkspur Ferry Channel dredging permanently turned over to the federal government.
- Director Boro remarked about comments he received from former Ferry Division Manager David Clark regarding operating the high-speed vessels through the channel at a faster rate of speed without causing any erosion problems. Director Boro inquired if staff has investigated this prospect to speed up ferry crossing times. In response, Ms. Kupersmith stated while that the District has not funded a formal wake study on that issue, staff would consider the matter in the future as part of an overall review of ferry operations cost.
Staff recommended and the Committee
concurred by motion made and seconded by Directors STROEH/SMITH to forward
the following recommendation to the Board of Directors for its consideration:
RECOMMENDATION
The Building and Operating Committee recommends that the Board of Directors
approves the following actions relative to Contract No. 2004-FT-2, Corte
Madera Ecological Reserve Tidal Wetlands Restoration Project:
a. Adopt the Mitigated Negative
Declaration that finds that there will be no significant environmental
effect, based upon the Initial Study, public comments received and related
environmental documentation for the Corte Madera Ecological Reserve Tidal
Wetlands Restoration Project (Project), and authorize the filing of a
Notice of Determination; and,
b. Adopt the Mitigation Monitoring and reporting Program for the Project;
and,
c. Approve the implementation of the Project,
with the understanding that funds in the amount of $600,000 (100% District)
have been were budgeted in the Fiscal Year 2004 Ferry Division Capital
Budget and that a budget augmentation will be requested at a later date
in order to fully fund the construction of the Project.
Action by the Board Resolution
NON-CONSENT CALENDAR
AYES (11): Directors
Boro, Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh;
Second Vice President Harrison; First Vice President Middlebrook; President
Smith (Ex Officio)
NOES (0): None
4. Authorize Execution of an Extension to the Special Use Permit,
Including Modifications, with the National Park Service Regarding the
Seismic Retrofit Project
In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District
Engineer Denis Mulligan and General Manager Celia Kupersmith reported
on a proposed extension of the Special Use Permit between the Golden Gate
Bridge, Highway and Transportation District (District) and the United
States Department of the Interior, National Park Service (NPS) for the
construction activities associated with the Golden Gate Bridge Seismic
and Wind Retrofit (Seismic Retrofit project) and Phase I Remediation of
Contaminated Soils (Soil Project).
The report stated that the underlying land beneath the Golden Gate Bridge
in San Francisco and Marin is owned by the federal government and administered
by NPS. In 1931, the federal government granted escribed the original
right-of-way permit, with subsequent amendments, to the District for the
right to build, maintain and operate the Bridge on federal land. In 1997,
as the District prepared to undertake the Seismic Retrofit project, the
NPS required the District to obtain a Special Use Permit (Permit) for
construction activities associated with the Seismic Retrofit project.
The report also stated that renewal negotiations have been underway since
the five-year term of the Permit expired in 2002. The report listed the
original provisions of the Permit, as the modifications negotiated for
the extension of the Permit.
The report further stated that the modifications will result in the following
fiscal impacts: up to $100,000 per year for a total of $500,000 for a
five-year duration of the renewed Permit will be withdrawn from the account
for cell site revenues, provided that sufficient funds are available,
of which $50,000 a year will go to NPS as a permit charge and $50,000
a year will go to the District to fund archival restoration activities;
and, funds in the amount of $35,923.94 will be allocated from the contingency
balance of Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase
II South Approach Structures to provide for the payment to the
Conservancy for lost revenues of the Fort Point Gift Shop, due to construction-related
closure of Fort Point. Sufficient funds are available in the Contract
No. 99-B-5 contingency to finance this amount.
At the meeting District Engineer Denis Mulligan summarized the staff report
on the extension to the Permit, including a slide show depicting the land
area beneath and around the Golden Gate Bridge that is the subject of
the Permit.
Discussion ensued, including the following:
- Ms. Kupersmith pointed out that the incoming $50,000 revenue per year to the District will provide the District with necessary funds for archival development and retention purposes. Subject to Boardapproval, the District can develop a work program for next year to hire an archival specialist to organize the Districts historic archives and to develop a strategic plan for their safe storage. Ms. Kupersmith stated that this is the first opportunity for the District to have a funding stream to support an archival project, which is so important to preserve the Districts heritage. She commended Mr. Mulligan for negotiating this element of the Permit.
- Director Boro expressed his satisfaction regarding the funding for the Districts archival efforts. He reminded the Board of the 2003 Marin County Fair, at which the Golden Gate Bridge was showcased. Director Boro also stated that the Bridge is an icon that is treasured throughout the Bay Area, the United States and the entire world. He conveyed that the District has many valuable historic materials that need care and attention, so they are not lost to history.
Staff recommended and the Committee
concurred by motion made and seconded by Directors BORO/STROEH to forward
the following recommendation to the Board of Directors for its consideration:
RECOMMENDATION
Authorizes execution of an extension of Special Use Permit No. PWFO-GOGA-5300-96-PSF-7043
(Permit), between the Golden Gate Bridge, Highway and Transportation District
(District) and the United States Department of the Interior, National
Park Service (NPS), for the Golden Gate Bridge Seismic and Wind Retrofit
(Seismic Retrofit) and Phase I Remediation of Contaminated Soils projects,
with the following modifications:
a. The Permit shall be extended for a five-year period, commencing on
the date of execution of the Permit;
b. Annual payments in the amount of $50,000 shall be made to NPS for the
duration of the Permit to offset the cost of NPS staff and administrative
resources needed to monitor the Seismic Retrofit project; with the understanding
that annual payments in the amount of $50,000 shall also be made to the
District for the duration of the Permit to fund the cost of preservation
and restoration of the Districts historic archives and/or the cost
of planning efforts to develop a repository for such archives; with the
further understanding that such payments shall be funded from cellular
site lease revenues generated by the cellular facility located at the
Golden Gate Bridge toll plaza;
c. One-time payment in the amount of $35,923.94 for the period from February
2002 to January 2005, and monthly payments in the approximate amount of
$1,100 for each additional month thereafter, shall be made to the Golden
Gate National Parks Conservancy for lost gift shop revenue due to the
closure of the Fort Point Gift Shop, to be funded from the contingency
for Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II
South Approach Structures; and,
d. Clarification of various terms and conditions of the Permit
Action by the Board Resolution
NON-CONSENT CALENDAR
AYES (11): Directors Boro,
Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second
Vice President Harrison; First Vice President Middlebrook; President Smith
(Ex Officio)
NOES (0): None
5. Authorize Actions Relative to Contract No. 2004-BT-2, Janitorial
Services for Bus Transit Facilities
In a memorandum to Committee, Deputy General Manager/Bus Division, Susan
Chiaroni and General Manager Celia Kupersmith reported on staffs
recommendation for award of Contract No. 2004-BT-2, Janitorial Services
for Bus Transit Facilities.
The report stated that on September 30, 2003, Request for Proposals were
mailed to 41 prospective bidders and that four proposals were received.
Bidders were informed that one contract would be awarded for service in
San Rafael based on the combined sums of the San Rafael Administration
buildings and the Administration Modular building. The proposals were
evaluated and rated by an Evaluation Committee of District staff based
on price, experience and qualifications, and references. Based on the
proposals submitted, the Evaluation Committee selected Universal Building
Services for the contracts at San Rafael and Novato, and Victor Maintenance
Co., Inc., for the contract at Santa Rosa. Staff and the Attorney have
reviewed the bids of Universal Building Services and Victor Maintenance
Co., Inc., and have determined that all required documents were properly
submitted and that the proposals are technically responsive to the specifications.
The report further stated that a letter was received by the District Secretarys
Office on February 24, 2004, from Victor Maintenance Co., Inc., expressing
dissatisfaction with the award of a portion of Contract No. 2004-BT-2
to Universal Building Services. A copy of the letter was attached to the
staff report. A copy of the report, with attachment, is available in the
Office of the District Secretary.
At the meeting, Deputy General Manager/Bus Division Susan Chiaroni summarized
the staff report on authorizing actions relative to Contract No. 2004-BT-2,
Janitorial Services for Bus Transit Facilities. Attorney David Miller
stated that the letter received from Victor Maintenance Co., Inc., is
not interpreted as a bid protest letter, but rather as an inquiry with
regards to the bid pricing submitted by Universal Building Services for
janitorial services at the Novato Bus Station. Representatives from both
Victor Maintenance Co., Inc., and Universal Building Services were present
at this meeting of the Committee, and Mr. Miller stated that it would
be appropriate to understand the questions that are posed and then request
that the other party to the bidding respond to them.. Chair Eddie invited
the representative of Victor Maintenance Co., Inc., to address the Committee
regarding his companys concerns. Robert Zenteno, Jr., Vice President,
Victor Maintenance Co., Inc., expressed his concerns about the Districts
recommendation to award the janitorial service contract to Universal Building
Services. Mr. Zenteno inquired rhetorically, if a janitorial service can
maintain the same level of quality with 35% less resources. Arnie Tong
of Universal Building Services approached the Board to respond to the
questions posed by Victor Maintenance Co., Inc. Mr. Tong explained the
reasons for Universal Building Services reduction in cost. He stated
that his firm had opened an office in the North Bay as a result of increases
in business from sources other than the District, and that the decrease
in price is due to a decrease in travel time associated with providing
janitorial services to the District.
Discussion ensued, including the following:
- President Smith inquired if the company lowered wages for its employees and Mr. Tong replied that wages had not been lowered.
- Ms. Kupersmith described that the process of bid proposal evaluation and stated that staff stands by their recommendation for contract award.
- Director Hernández inquired if the employees are covered under the prevailing wage law. In response, Mr. Miller stated that while prevailing wage laws do not apply to this contract, , the contractor abides by minimum wage laws.
Staff recommended and the Committee
concurred by motion made and seconded by Directors BORO/STROEH to forward
the following recommendation to the Board of Directors for its consideration:
RECOMMENDATION
The Building and Operating Committee recommends that the Board of Directors
approve the following actions relative to Contract No. 2004-BT-2, Janitorial
Services for Bus Transit Facilities:
a. Authorize award of contract to Universal Building Services, Richmond,
California, for a two-year period in the total amount of $81,480 for janitorial
services at the San Rafael and Novato bus facilities, including the Administration
modular building, effective April 1, 2004, with three successive one-year
options exercisable by the General Manager of the District at the same
terms and conditions with a contractors cost increase of up to
five percent subject to satisfactory documentation to support any such
increase; and,
b. Authorize award of contract to Victor Maintenance Co., Inc., San Bruno,
California, for a two-year period in the total amount of $16,512 for janitorial
services at the Santa Rosa bus facility, effective April 1, 2004, with
three successive one-year options exercisable by the General Manager of
the District at the same terms and conditions with a contractors
cost increase of up to five percent subject to satisfactory documentation
to support any such increase;
with the understanding that sufficient funds are available in the FY 2003-2004
Bus Division Operating Budget for the first three months of the Contract
and subsequent janitorial service costs will be budgeted accordingly.
Action by the Board Resolution
NON-CONSENT CALENDAR
AYES (11): Directors Boro, Cochran,
Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second Vice
President Harrison; First Vice President Middlebrook; President Smith
(Ex Officio)
NOES (0): None
6. Declare Surplus the M.V. Golden Gate and Approve the Sale of
the Ferry
In a memorandum to Committee, Deputy General Manager/Ferry Division, James
Swindler and General Manager Celia Kupersmith reported on staffs
recommendation to declare the M.V. Golden Gate as surplus and proceed
with the sale of the vessel by sealed bid process.
The report described the long history of the vessel, which has served
the District well as a cornerstone of the Golden Gate Ferry fleet since
1969. The noted the poor condition of the vessel and the need for major
repair and refurbishment work due to the vessels age . The report
also stated that although the vessel is popular among regular passengers,
the M.V. Golden Gate is much slower, and has limited comfortable passenger
space, than the rest of the fleet. There are significant costs associated
with continued maintenance and necessary upgrades of the ferry over time
if it were to continue in operation. If the District wishes to continue
using the M.V. Golden Gate, it would be subject to costly dry-docking
this year under U.S. Coast Guard regulations and is expected to need substantial
work prior to being returned to service.
The report stated that based on the preliminary cost analysis, staff has
determined that removing the M.V. Golden Gate from service and ultimately
selling the ferry will reduce the Ferry Divisions operating cost
by approximately $250,000 to $400,000 annually. The ferry was originally
purchased with District funds, so any proceeds from the sale would result
in a direct financial benefit to the District.
At the meeting Deputy General Manager/Ferry Division James Swindler summarized
the staff report on declaring the M.V. Golden Gate surplus. Mr. Swindler
also stated that the cost berthing the vessel in Sausalito is very costly.
He stated that he has conferred with the Ferry Passengers Advisory Committee
(FPAC) regarding staffs recommendation, and while FPAC members
expressed sentimental concerns about the potential loss of the M.V. Golden
Gate, they understood that the Districts financial situation necessitates
the sale of the vessel.
Discussion ensued, including the following:
- Director Harrison inquired how much revenue could be expected from the sale of the M.V. Golden Gate. In response, Mr. Swindler replied that staff expects tosell the vessel for approximately $150,000 to $500,000.
- Director Murray inquired if the District can retain the name, M.V. Golden Gate, for future vessels. Mr. Swindler responded in the affirmative.
Staff recommended and the Committee
concurred by motion made and seconded by Directors SMITH/STROEH to forward
the following recommendation to the Board of Directors for its consideration:
RECOMMENDATION
The Building and Operating Committee recommends that the Board of Directors
declare surplus the M.V. Golden Gate and authorize staff to proceed with
sale by means of a sealed bid process.
Action by the Board Resolution
NON-CONSENT CALENDAR
AYES (11): Directors Boro, Cochran,
Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second Vice
President Harrison; First Vice President Middlebrook; President Smith
(Ex Officio)
NOES (0): None
7. Status Report on Engineering Projects
In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District
Engineer Denis Mulligan and General Manager Celia Kupersmith reported
on current engineering projects. This report will be presented to the
Board of Directors at its meeting of February 26, 2004. A copy of the
report is available in the Office of the Secretary of the District.
Action by the Board None Required
8. Public Comment
Public comment was received relative to Agenda Item No. 5, Authorize Actions
Relative to Contract No. 2004-BT-2, Janitorial Services for Bus Transit
Facilities, as noted above.
9. Adjournment
All business having been concluded, the meeting was declared adjourned
at 11:05 a.m.
Respectfully submitted,
James C. Eddie, Chair
JCE:JST:PLW:plw
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