February 26, 2004
(For Board: March 12, 2004)

REPORT OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE


Honorable Board of Directors
Golden Gate Bridge, Highway
and Transportation District

Honorable Members:

A meeting of the Building and Operating Committee/Committee of the Whole was held in the Board Room, Administration Building, Toll Plaza, San Francisco, California, on Thursday, February 26, 2004, at 10:00 a.m., Chair Eddie presiding.

Committee Members Present (6): Chair Eddie; Directors Boro, Hernández, Middlebrook and Stroeh; President Smith (Ex Officio)
Committee Members Absent (3): Vice Chair Reilly; Directors Ammiano and Martini
Other Directors Present (5): Directors Cochran, Harrison, Murray, Pahre and Shahum

Committee of the Whole Members Present (11): Directors Boro, Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith
Committee of the Whole Members Absent (7): Directors Ammiano, Brown, Hall, Kerns, Martini, McGoldrick and Reilly



Staff Present: General Manager Celia G. Kupersmith; District Engineer Denis J. Mulligan; Auditor-Controller Joseph M. Wire; Secretary of the District Janet S. Tarantino; Attorney David J. Miller; Deputy General Manager/Bridge Division Kary H. Witt; Deputy General Manager/Bus Division Susan C. Chiaroni; Deputy General Manager/Ferry Division James P. Swindler; Deputy District Engineer Ewa Z. Bauer; Public Affairs Director Mary C. Currie; Executive Assistant to the General Manager Amorette Ko; Maintenance Manager/Bus Division Gene Walker; Senior Buyer/Bus Division Yvonne Pierce; Board Assistant Karen B. Engbretson; Office Specialist Patsy Whala

Visitors Present: Dario DeVincenzi, Universal Building Services; Arnie Tong, Universal Building Services; Robert Zenteno, Jr., Victor Maintenance Co., Inc.; Jae H. Lim, Victor Maintenance Co., Inc.; Robert M. Guernsey, Citizens for a Safe Golden Gate Bridge

1. Authorize Execution of a First Addendum to the Sixth Amendment to the Professional Services Agreement with Jacobs Civil, Inc., Relative to Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II South Approach Structures, Regarding Engineering Support Services

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on repair work associated with structural steel members of the South Approach Viaduct (Viaduct) and Fort Point Arch (Arch), relative to Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit (Phase II), South Approach Structures (Phase II Seismic Retrofit Project). The report stated that the Board of Directors, by Resolution No. 2000-204 at its meeting of November 9, 2000, authorized the Sixth Amendment to the professional services agreement with Sverdrup Civil, Inc., for engineering support services associated with Contract No. 99-B-5. The Consultants scope of work includes reviewing the Contractors technical submittals, working drawings, structural shop drawings and requests for substitution and alterations; responding the Contractors requests for information; and assisting the District with resolution of construction field issues and preparation of contract change orders.

The report described that during the design stage, the actual condition of the various structural elements was not verified because very limited access was available. In order to construct the work, the Contractor for Contract No. 99-B-5 has erected temporary access platforms for the work areas in the Viaduct and the Arch. Using these temporary access platorms, District forces have conducted a thorough inspection of these structures, and have found extensive deterioration to many steel members in the Viaduct and the Arch. In general, the Bridge is in good condition. This deterioration does not affect the serviceability of the Bridge. However, the District determined that numerous members scheduled for retrofit under Contract No. 99-B-5, as well as many Bridge components that were not considered for strengthening in the original scope of the Phase II Seismic Retrofit project, need to be repaired in order to meet the seismic demands on the structure.

The report stated that hundreds of repair details need to be designed for the multitude of different locations and different deterioration conditions that exist throughout the Viaduct and the Arch and that approximately 400 new plan sheets will be prepared to delineate these repairs. The cost of this extra work by the design consultant, Jacobs Civil, Inc., is $1,123, 400. The report noted that Jacobs Civil, Inc., the successor to Sverdrup Civil, Inc., the original design consultant engaged by the District relative to Contract No. 99-B-5, is uniquely qualified to design the requisite repairs due to their familiarity with the seismic retrofit strategy. Staff has reviewed the cost estimate and has determined that it is reasonable for the contemplated work, and recommends execution of the First Addendum to the Sixth Amendment to the professional services agreement, in the amount of $1,123, 400, for engineering support services relative to Contract No. 99-B-5. The report also stated that the amount of the First Addendum would increase the total amount authorized under the Sixth Amendment to $5,443,400, sufficient funds for which are available in the $16,000,000 project construction administration budget, included in the total Contract No. 99-B-5 project budget of $157,302,503 approved by the Board of Directors in May 2001. The Phase II Seismic Retrofit project is 100% grant funded. A copy of the report is available in the Office of the District Secretary.

At the meeting, District Engineer Denis Mulligan summarized the staff report describing the condition of the Golden Gate Bridge, highlighting the deterioration found during inspection.

Discussion ensued, including the following:

  • Director Middlebrook inquired about the recommended amount, asking for clarification regarding the compensation of the Design Consultant. In response, Mr. Mulligan explained that the actual time expended creating the 400 new plan sheets, including expenses incurredand a fixed fee, will not exceed the authorized amount of $1,123,400.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MIDDLEBROOK to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize execution of the First Addendum to the Sixth Amendment to the Professional Services Agreement with Jacobs Civil, Inc., (the successor to Sverdrup Civil, Inc.), in an amount not to exceed $1,123,400, for Engineering Support Services relative to Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II South Approach Structures, with the understanding that sufficient funds are available in the project budget to finance this addendum subject to the approval of Federal Highway Administration.

Action by the Board Resolution

NON-CONSENT CALENDAR

AYES (11): Directors Boro, Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith
NOES (0): None

2. Authorize Execution of Supplement No. 7 to Change Order No. 8 for Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II South Approach Structures, Regarding Clean Up of Lead-Contaminated Materials

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on clean up of lead-contaminated materials, associated with the work on Contract No. 99-B-5, Golden Gate Bridge, Seismic Retrofit Phase II South Approach Structures (Phase II Seismic Retrofit Project). The report stated that the Phase II Seismic Retrofit project includes structure excavation and modifications at the South Approach Viaduct, Pylon S2, Pylon S1 and the South Anchorage Housing. The report stated that Contract No. 99-B-5 acknowledges that unknown hazardous materials may be discovered during the course of contract work. The report also stated that the Board of Directors, by Resolution No. 2001-186 at its December 14, 2001 meeting, authorized Supplement No. 1 to Change Order No. 8 to Contract No. 99-B-5, relative to clean up of lead-contaminated soil inside Pylon S2 and the South Anchorage Housing. The report further stated that the Contractor recently established access into the crossbeams on top of both pylons and discovered a large amount of lead-contaminated debris inside the cells of the pylons. Test results indicate lead contamination levels exceeding the threshold for worker safety, and therefore must be abated prior to the planned demolition of the pylon crossbeams.

The report stated that staff recommends execution of Supplement No. 7 to Change Order No. 8 to Contract No. 99-B-5, at a cost estimated at $100,000, for clean up of lead-contaminated materials encountered at the Phase II Seismic Retrofit project site. A copy of the report is available in the Office of the District Secretary.

At the meeting, District Engineer Denis Mulligan summarized the staff report on lead contamination and described how sandblasting procedures have evolved. He explained that historically, the method of open sandblasting allowed the paint remnants to fall and contaminate the ground, whereas today, the residue from sand-blasting is collected and disposed of properly according to environmental regulations.

Discussion ensued, including the following:

  • Director Murray inquired if a liner would be utilized inside the Pylon to make it easier to clean in the future. In response, Mr. Mulligan stated that such a liner would not be necessary because paint debris inside the Pylons is no longer an issue. He stated that Bridge painting practices have evolved over the past few decades to avoid depositing materials inside the Pylons.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/MIDDLEBROOK to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors authorize execution of Supplement No. 7 to Contract Change Order No. 8 to Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II South Approach Structures, in the amount of $100,000, which increases the cumulative amount of Contract Change Order No. 8 to $907,344, for cleanup of lead-contaminated materials encountered at the project site; with the understanding that requisite funds are available in the Contract No. 99-B-5 contingency.

Action by the Board Resolution

NON-CONSENT CALENDAR

AYES (11): Directors Boro, Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith
NOES (0): None

3. Authorize Adoption of the Mitigated Negative Declaration Relative to Contract No. 2004-FT-2, Corte Madera Ecological Reserve Tidal Wetlands Restoration Project, and Related Actions

In a memorandum to Committee, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on Contract No. 2004-FT-2, Corte Madera Ecological Reserve Tidal Wetlands Restoration Project. The report stated that that the District is required to create a new tidal marshland on a 72-acre property it owns, adjacent to the Corte Madera Ecological Reserve (CMER) in the County of Marin. The District is required to undertake this project as a condition of U.S. Army Corps of Engineers (Corps) Permit No. 17486N47, dated December 14, 1988, which authorized the District to perform dredging of the Larkspur Ferry Channel. The site is bounded, approximately, by U.S. Highway 101 on the west, the San Francisco Bay on the east, Industrial Way on the north and Tamalpais Drive on the south. One of the terms of the 1988 dredging permit required that a shoreline erosion study be performed to estimate the amount of shoreline marsh acreage lost to erosion. While the study did not find a direct correlation between ferry operations and increased erosion rates, the amount of shoreline erosion was determined to be 2.11 acres.

The report also stated that in consultation with the Corps and the U.S. Fish and Wildlife Service (USFWS), the District and these agencies agreed, as a condition of the dredging permit requirements, to create two acres of tidal marsh habitat on the Districts 72-acre parcel adjacent to CMER. Concurrently during this study period, in 1988, the District acquired an additional ferry and agreed to restore an additional two acres of marsh as a condition of filing a Negative Declaration associated with the acquisition and operation of the ferry. Regulatory agencies and environmental groups involved in determining the original mitigation requirements agreed that the District will fulfill its wetlands restoration commitment by providing at least four acres of tidal and seasonal wetlands combined.

The report further stated that as the lead agency for the project, the District prepared the Initial Study and Proposed Mitigated Negative Declaration (Negative Declaration) Report, dated February 2004., The Negative Declaration The report included that in accordance with CEQA guidelines, the District submitted copies of the Negative Declaration Report and a Notice of Intent to Adopt an Initial Study and Mitigated Negative Declaration (Notice of Intent) to the State Clearinghouse in Sacramento on December 23, 2003. During the 30-day public comment period from December 29, 2003, to January 28, 2004, Negative Declaration Report was submitted to stakeholders PG&E, the Town of Corte Madera, the City of Larkspur, state and federal regulatory agencies with jurisdiction, and two interested local environmental groups.

The District has considered the public comments and has made revisions, where appropriate, to the Negative Declaration Report. The Board, by Resolution No. 2003-103 at its September 19, 2003, meeting, authorized execution of a Professional Services Agreement to Philip Williams & Associates to prepare final design plans and specifications and provide permitting support services and construction technical support for the project. The District is planning to implement the marsh restoration in the summer of 2004, with construction on the Districts property (on the inboard side of the levee) scheduled to begin in July or August. Removal of the levee section and excavation of an enlarged tidal channel (within the CMER property) will be scheduled between September 1 and October 31, 2004.

The report noted that the current estimate for the construction costs is approximately $650,000, which exceeds the remaining budgeted funds by approximately $285,000. A budget adjustment will have to be made prior to authorizing construction of the project.

The report stated that staff recommends adoption of the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Program, the filing of a Notice of Determination and approval of the implementation of construction work relative to Contract No. 2004-FT-2, Corte Madera Ecological Reserve Tidal Wetlands Restoration Project.

At the meeting, Denis Mulligan summarized the staff report on the Corte Madera Ecological Reserve Tidal Wetlands Restoration Project, describing the erosion study, the environmental documents and proposed mitigated measures, as well as information regarding endangered species and public access. In addition, Mr. Mulligan provided a slide show depicting the project area and the proposed wetlands restoration work to be undertaken.

Discussion ensued, including the following:

  • Director Middlebrook inquired as to the source of additional costs for this project. In response, Mr. Mulligan answered that the project has been on hold for a decade and that the construction cost estimate of $650,000 is out of date. He explained that . this project represents a long-standing obligation for wetlands restoration since 1988, and that costs for such work has become more costly in the intervening years. He further stated that staff has streamlined the project to meet regulatory agency obligations without undertaking additional work requested by various project stakeholders.
  • Director Middlebrook further inquired as to whether staff updates project costs during the budget process. In response, Mr. Mulligan stated that the Engineering Department did not have the opportunity to update the budget because the design or environmental studies had not yet been completed. He further stated that staff has hired a design consultant to move forward with the project.
  • Director Stroeh inquired as to the source of funding for the project. In response, Mr. Mulligan replied that the project would be 100% District-funded from District reserves.
  • Director Shahum requested a summary of the public comments and asked if they were satisfied with our responses. In response, Mr. Mulligan provided a synopsis of the written comments.
  • Director Harrison expressed concern with the cost of this project and inquired if grant money is available. Mr. Mulligan explained that grant money was not available for this project.
  • Attorney Miller stated that the dredging project itself was result of years of effort to get federal money to do the dredging and that the District saved considerable sums of money relative to the main project. He explained that the District is legally committed to undertaking the dredging mitigation, funding for which is the Districts responsibility.
  • Ms. Kupersmith clarified that with the assistance Senator Barbara Boxer, the District was successful, , in having the U.S. Army Corps of Engineers (Corps) assume responsibility for single cycle of dredging of the Larkspur Ferry Channel in Fiscal Year 2002 at a cost of $4,500,000. The District is now endeavoring to have the responsibility for Larkspur Ferry Channel dredging permanently turned over to the federal government.
  • Director Boro remarked about comments he received from former Ferry Division Manager David Clark regarding operating the high-speed vessels through the channel at a faster rate of speed without causing any erosion problems. Director Boro inquired if staff has investigated this prospect to speed up ferry crossing times. In response, Ms. Kupersmith stated while that the District has not funded a formal wake study on that issue, staff would consider the matter in the future as part of an overall review of ferry operations cost.

Staff recommended and the Committee concurred by motion made and seconded by Directors STROEH/SMITH to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors approves the following actions relative to Contract No. 2004-FT-2, Corte Madera Ecological Reserve Tidal Wetlands Restoration Project:

a. Adopt the Mitigated Negative Declaration that finds that there will be no significant environmental effect, based upon the Initial Study, public comments received and related environmental documentation for the Corte Madera Ecological Reserve Tidal Wetlands Restoration Project (Project), and authorize the filing of a Notice of Determination; and,
b. Adopt the Mitigation Monitoring and reporting Program for the Project; and,
c. Approve the implementation of the Project,
with the understanding that funds in the amount of $600,000 (100% District) have been were budgeted in the Fiscal Year 2004 Ferry Division Capital Budget and that a budget augmentation will be requested at a later date in order to fully fund the construction of the Project.

Action by the Board Resolution

NON-CONSENT CALENDAR

AYES (11): Directors Boro, Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith (Ex Officio)
NOES (0): None

4. Authorize Execution of an Extension to the Special Use Permit, Including Modifications, with the National Park Service Regarding the Seismic Retrofit Project

In a memorandum to Committee, Deputy District Engineer Ewa Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on a proposed extension of the Special Use Permit between the Golden Gate Bridge, Highway and Transportation District (District) and the United States Department of the Interior, National Park Service (NPS) for the construction activities associated with the Golden Gate Bridge Seismic and Wind Retrofit (Seismic Retrofit project) and Phase I Remediation of Contaminated Soils (Soil Project).

The report stated that the underlying land beneath the Golden Gate Bridge in San Francisco and Marin is owned by the federal government and administered by NPS. In 1931, the federal government granted escribed the original right-of-way permit, with subsequent amendments, to the District for the right to build, maintain and operate the Bridge on federal land. In 1997, as the District prepared to undertake the Seismic Retrofit project, the NPS required the District to obtain a Special Use Permit (Permit) for construction activities associated with the Seismic Retrofit project. The report also stated that renewal negotiations have been underway since the five-year term of the Permit expired in 2002. The report listed the original provisions of the Permit, as the modifications negotiated for the extension of the Permit.

The report further stated that the modifications will result in the following fiscal impacts: up to $100,000 per year for a total of $500,000 for a five-year duration of the renewed Permit will be withdrawn from the account for cell site revenues, provided that sufficient funds are available, of which $50,000 a year will go to NPS as a permit charge and $50,000 a year will go to the District to fund archival restoration activities; and, funds in the amount of $35,923.94 will be allocated from the contingency balance of Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II South Approach Structures to provide for the payment to the Conservancy for lost revenues of the Fort Point Gift Shop, due to construction-related closure of Fort Point. Sufficient funds are available in the Contract No. 99-B-5 contingency to finance this amount.

At the meeting District Engineer Denis Mulligan summarized the staff report on the extension to the Permit, including a slide show depicting the land area beneath and around the Golden Gate Bridge that is the subject of the Permit.

Discussion ensued, including the following:

  • Ms. Kupersmith pointed out that the incoming $50,000 revenue per year to the District will provide the District with necessary funds for archival development and retention purposes. Subject to Boardapproval, the District can develop a work program for next year to hire an archival specialist to organize the Districts historic archives and to develop a strategic plan for their safe storage. Ms. Kupersmith stated that this is the first opportunity for the District to have a funding stream to support an archival project, which is so important to preserve the Districts heritage. She commended Mr. Mulligan for negotiating this element of the Permit.
  • Director Boro expressed his satisfaction regarding the funding for the Districts archival efforts. He reminded the Board of the 2003 Marin County Fair, at which the Golden Gate Bridge was showcased. Director Boro also stated that the Bridge is an icon that is treasured throughout the Bay Area, the United States and the entire world. He conveyed that the District has many valuable historic materials that need care and attention, so they are not lost to history.

Staff recommended and the Committee concurred by motion made and seconded by Directors BORO/STROEH to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

Authorizes execution of an extension of Special Use Permit No. PWFO-GOGA-5300-96-PSF-7043 (Permit), between the Golden Gate Bridge, Highway and Transportation District (District) and the United States Department of the Interior, National Park Service (NPS), for the Golden Gate Bridge Seismic and Wind Retrofit (Seismic Retrofit) and Phase I Remediation of Contaminated Soils projects, with the following modifications:
a. The Permit shall be extended for a five-year period, commencing on the date of execution of the Permit;
b. Annual payments in the amount of $50,000 shall be made to NPS for the duration of the Permit to offset the cost of NPS staff and administrative resources needed to monitor the Seismic Retrofit project; with the understanding that annual payments in the amount of $50,000 shall also be made to the District for the duration of the Permit to fund the cost of preservation and restoration of the Districts historic archives and/or the cost of planning efforts to develop a repository for such archives; with the further understanding that such payments shall be funded from cellular site lease revenues generated by the cellular facility located at the Golden Gate Bridge toll plaza;

c. One-time payment in the amount of $35,923.94 for the period from February 2002 to January 2005, and monthly payments in the approximate amount of $1,100 for each additional month thereafter, shall be made to the Golden Gate National Parks Conservancy for lost gift shop revenue due to the closure of the Fort Point Gift Shop, to be funded from the contingency for Contract No. 99-B-5, Golden Gate Bridge Seismic Retrofit Phase II South Approach Structures; and,
d. Clarification of various terms and conditions of the Permit

Action by the Board Resolution

NON-CONSENT CALENDAR

AYES (11): Directors Boro, Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith (Ex Officio)
NOES (0): None



5. Authorize Actions Relative to Contract No. 2004-BT-2, Janitorial Services for Bus Transit Facilities

In a memorandum to Committee, Deputy General Manager/Bus Division, Susan Chiaroni and General Manager Celia Kupersmith reported on staffs recommendation for award of Contract No. 2004-BT-2, Janitorial Services for Bus Transit Facilities.

The report stated that on September 30, 2003, Request for Proposals were mailed to 41 prospective bidders and that four proposals were received. Bidders were informed that one contract would be awarded for service in San Rafael based on the combined sums of the San Rafael Administration buildings and the Administration Modular building. The proposals were evaluated and rated by an Evaluation Committee of District staff based on price, experience and qualifications, and references. Based on the proposals submitted, the Evaluation Committee selected Universal Building Services for the contracts at San Rafael and Novato, and Victor Maintenance Co., Inc., for the contract at Santa Rosa. Staff and the Attorney have reviewed the bids of Universal Building Services and Victor Maintenance Co., Inc., and have determined that all required documents were properly submitted and that the proposals are technically responsive to the specifications. The report further stated that a letter was received by the District Secretarys Office on February 24, 2004, from Victor Maintenance Co., Inc., expressing dissatisfaction with the award of a portion of Contract No. 2004-BT-2 to Universal Building Services. A copy of the letter was attached to the staff report. A copy of the report, with attachment, is available in the Office of the District Secretary.

At the meeting, Deputy General Manager/Bus Division Susan Chiaroni summarized the staff report on authorizing actions relative to Contract No. 2004-BT-2, Janitorial Services for Bus Transit Facilities. Attorney David Miller stated that the letter received from Victor Maintenance Co., Inc., is not interpreted as a bid protest letter, but rather as an inquiry with regards to the bid pricing submitted by Universal Building Services for janitorial services at the Novato Bus Station. Representatives from both Victor Maintenance Co., Inc., and Universal Building Services were present at this meeting of the Committee, and Mr. Miller stated that it would be appropriate to understand the questions that are posed and then request that the other party to the bidding respond to them.. Chair Eddie invited the representative of Victor Maintenance Co., Inc., to address the Committee regarding his companys concerns. Robert Zenteno, Jr., Vice President, Victor Maintenance Co., Inc., expressed his concerns about the Districts recommendation to award the janitorial service contract to Universal Building Services. Mr. Zenteno inquired rhetorically, if a janitorial service can maintain the same level of quality with 35% less resources. Arnie Tong of Universal Building Services approached the Board to respond to the questions posed by Victor Maintenance Co., Inc. Mr. Tong explained the reasons for Universal Building Services reduction in cost. He stated that his firm had opened an office in the North Bay as a result of increases in business from sources other than the District, and that the decrease in price is due to a decrease in travel time associated with providing janitorial services to the District.

Discussion ensued, including the following:

  • President Smith inquired if the company lowered wages for its employees and Mr. Tong replied that wages had not been lowered.
  • Ms. Kupersmith described that the process of bid proposal evaluation and stated that staff stands by their recommendation for contract award.
  • Director Hernández inquired if the employees are covered under the prevailing wage law. In response, Mr. Miller stated that while prevailing wage laws do not apply to this contract, , the contractor abides by minimum wage laws.

Staff recommended and the Committee concurred by motion made and seconded by Directors BORO/STROEH to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors approve the following actions relative to Contract No. 2004-BT-2, Janitorial Services for Bus Transit Facilities:
a. Authorize award of contract to Universal Building Services, Richmond, California, for a two-year period in the total amount of $81,480 for janitorial services at the San Rafael and Novato bus facilities, including the Administration modular building, effective April 1, 2004, with three successive one-year options exercisable by the General Manager of the District at the same terms and conditions with a contractors cost increase of up to five percent subject to satisfactory documentation to support any such increase; and,
b. Authorize award of contract to Victor Maintenance Co., Inc., San Bruno, California, for a two-year period in the total amount of $16,512 for janitorial services at the Santa Rosa bus facility, effective April 1, 2004, with three successive one-year options exercisable by the General Manager of the District at the same terms and conditions with a contractors cost increase of up to five percent subject to satisfactory documentation to support any such increase;
with the understanding that sufficient funds are available in the FY 2003-2004 Bus Division Operating Budget for the first three months of the Contract and subsequent janitorial service costs will be budgeted accordingly.

Action by the Board Resolution

NON-CONSENT CALENDAR

AYES (11): Directors Boro, Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith (Ex Officio)
NOES (0): None

6. Declare Surplus the M.V. Golden Gate and Approve the Sale of the Ferry

In a memorandum to Committee, Deputy General Manager/Ferry Division, James Swindler and General Manager Celia Kupersmith reported on staffs recommendation to declare the M.V. Golden Gate as surplus and proceed with the sale of the vessel by sealed bid process.

The report described the long history of the vessel, which has served the District well as a cornerstone of the Golden Gate Ferry fleet since 1969. The noted the poor condition of the vessel and the need for major repair and refurbishment work due to the vessels age . The report also stated that although the vessel is popular among regular passengers, the M.V. Golden Gate is much slower, and has limited comfortable passenger space, than the rest of the fleet. There are significant costs associated with continued maintenance and necessary upgrades of the ferry over time if it were to continue in operation. If the District wishes to continue using the M.V. Golden Gate, it would be subject to costly dry-docking this year under U.S. Coast Guard regulations and is expected to need substantial work prior to being returned to service.

The report stated that based on the preliminary cost analysis, staff has determined that removing the M.V. Golden Gate from service and ultimately selling the ferry will reduce the Ferry Divisions operating cost by approximately $250,000 to $400,000 annually. The ferry was originally purchased with District funds, so any proceeds from the sale would result in a direct financial benefit to the District.

At the meeting Deputy General Manager/Ferry Division James Swindler summarized the staff report on declaring the M.V. Golden Gate surplus. Mr. Swindler also stated that the cost berthing the vessel in Sausalito is very costly. He stated that he has conferred with the Ferry Passengers Advisory Committee (FPAC) regarding staffs recommendation, and while FPAC members expressed sentimental concerns about the potential loss of the M.V. Golden Gate, they understood that the Districts financial situation necessitates the sale of the vessel.


Discussion ensued, including the following:

  • Director Harrison inquired how much revenue could be expected from the sale of the M.V. Golden Gate. In response, Mr. Swindler replied that staff expects tosell the vessel for approximately $150,000 to $500,000.
  • Director Murray inquired if the District can retain the name, M.V. Golden Gate, for future vessels. Mr. Swindler responded in the affirmative.

Staff recommended and the Committee concurred by motion made and seconded by Directors SMITH/STROEH to forward the following recommendation to the Board of Directors for its consideration:

RECOMMENDATION

The Building and Operating Committee recommends that the Board of Directors declare surplus the M.V. Golden Gate and authorize staff to proceed with sale by means of a sealed bid process.

Action by the Board Resolution

NON-CONSENT CALENDAR

AYES (11): Directors Boro, Cochran, Eddie, Hernández, Murray, Pahre, Shahum and Stroeh; Second Vice President Harrison; First Vice President Middlebrook; President Smith (Ex Officio)
NOES (0): None

7. Status Report on Engineering Projects

In a memorandum to Committee, Deputy District Engineer Ewa Z. Bauer, District Engineer Denis Mulligan and General Manager Celia Kupersmith reported on current engineering projects. This report will be presented to the Board of Directors at its meeting of February 26, 2004. A copy of the report is available in the Office of the Secretary of the District.

Action by the Board None Required

8. Public Comment

Public comment was received relative to Agenda Item No. 5, Authorize Actions Relative to Contract No. 2004-BT-2, Janitorial Services for Bus Transit Facilities, as noted above.

9. Adjournment

All business having been concluded, the meeting was declared adjourned at 11:05 a.m.

Respectfully submitted,



James C. Eddie, Chair

JCE:JST:PLW:plw